Workplace Services Representative

WorkSafeBC; Richmond; On-site; CAD 41,000 - 50,000; Full time

Job summary

WorkSafeBC's Real Property & Workplace Services team seeks a collaborative Workplace Services Representative to support real estate, space accommodation, and operations across BC. Intermediate Excel skills and attention to detail are required. This is a 12-month temporary role based in our offices, five days a week.

You will participate in budgeting, procurement, contract monitoring, and stakeholder collaboration to ensure efficient service delivery and a sustainable workplace.

Qualifications

• Minimum of grade 12 education.
• Intermediate knowledge of Excel.
• We’ll consider equivalent education and experience.

Responsibilities

• Handle divisional financial aspects, including compliance, invoice coding, approvals, cost tracking, reporting, and budget administration
• Participate in budget creation, analysis, forecasting, tracking, and report production
• Handle procurement and purchasing processes, including intake forms, preparing requisitions, and tracking purchase orders and invoices
• Monitor and maintain contracts, ensuring compliance
• Collaborate with various stakeholders including managers, employees, contractors, and suppliers to support project management and other duties
• Consistently models the appropriate level of organizational behaviours expected of all WorkSafeBC employees: responsive, respectful, fair, collaborative, accountable, and forward thinking.

Skills

Excel

Education

Grade 12

Job description

Overview

Our Real Property & Workplace Services department is looking for a collaborative and responsive individual to join their team as a Workplace Services Representative. You'll be part of a dynamic team who is responsible for real estate and space accommodation, infrastructure planning, and operations management to all our offices throughout the province.

If you have a strong attention to detail and can use MS Excel at an intermediate level, we'd love to hear from you!

How you'll make a difference: You'll help create a sustainable workplace that allows people to thrive.

This is a temporary role for 12-months.

Working at WorkSafeBC

We serve the workers and employers across B.C., and we do that best when we're together. It's how we collaborate, learn from one another, and develop our people.

This role is based in our five days a week.

Like everything we do, our work model continues to evolve to support those we serve. We remain committed to a work model that strengthens our culture and helps us deliver our best work, while balancing flexibility and a positive employee experience.

What you'll do

• Handle divisional financial aspects, including compliance, invoice coding, approvals, cost tracking, reporting, and budget administration
• Participate in budget creation, analysis, forecasting, tracking, and report production
• Handle procurement and purchasing processes, including intake forms, preparing requisitions, and tracking purchase orders and invoices
• Monitor and maintain contracts, ensuring compliance
• Collaborate with various stakeholders including managers, employees, contractors, and suppliers to support project management and other duties
• Consistently models the appropriate level of organizational behaviours expected of all WorkSafeBC employees: responsive, respectful, fair, collaborative, accountable, and forward thinking.

Is this a good fit for you?

We're looking for people who can:

• Work independently, coordinate and prioritize a wide variety of tasks to ensure accuracy and meet strict deadlines
• Establish positive and cooperative working relationships with management, co-workers, and internal and external stakeholders in sometimes difficult or sensitive circumstances
• Communicate with stakeholders in a positive, empathetic, courteous, and respectful manner
• Recognize and evaluate problems, assess available information, and use sound judgment in taking appropriate actions

Your background and experience

• A minimum of grade 12
• Intermediate knowledge of Excel

We'll consider equivalent combinations of education and experience.

Important to know

• Confirm you're legally entitled to work in Canada

Who we are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We're honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What's it like to work at WorkSafeBC?

It's challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflect the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more:

Discover who we are .

Our benefits

As a member of our team, you'll have access to services and benefits that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:

Extra 4% of your salary in lieu of benefits and 4% in lieu of vacation from the day you start.

Learn more

Find out what we offer .

Salary:

$29.78 - $36.40/hourly