Administrative Assistant I

WorkSafeBC; Richmond; On-site; CAD 57,000 - 62,000; Full time

Job summary

WorkSafeBC in Richmond, BC is seeking a diligent administrative assistant to support the OHS Investigations department. This temporary six-month position reports to a manager and involves handling correspondence, greeting visitors, filing, and daily office tasks.

You will use Microsoft Word, type at least 60 words per minute, and demonstrate strong English communication and customer service. The role requires Grade 12 completion and eligibility to work in Canada, with the office located in

Qualifications

• Completion of Grade 12 or equivalent.
• Excellent written and verbal English skills.
• Ability to type at least 60 WPM.

Responsibilities

• Prepare and manage a variety of correspondence including emails, memos, forms, reports, manuals or other materials
• Receive, screen, and refer incoming telephone calls to appropriate staff; provide general information to callers where applicable and answer routine inquiries
• Greet and direct external and internal visitors
• Open, sort, and distribute incoming mail and correspondence; respond to routine inquiries and correspondence within established guidelines
• Maintain a variety of paper and digital files and records
• Maintain office supplies and stationery
• Consistently models the appropriate level of organizational behaviours expected of all WorkSafeBC employees: responsive, respectful, fair, collaborative, accountable, and forward thinking

Skills

Excellent English

Customer service

Attention to detail

Communication skills

Education

Grade 12

Tools

Microsoft Word

Job description

Overview

We have an opportunity in a role that performs diverse administrative support duties reporting to a manager in our OHS Investigations department. If you enjoy a variety of administrative tasks and working as part of a team, consider joining us!

Please note this is a temporary 6 month position.

How you'll make a difference

You'll utilize your skills in administration and customer service to assist our team.

Where you'll work

We serve the workers and employers across B.C., and we do that best when we're together. It's how we collaborate, learn from one another, and develop our people.

This role is based in our Richmond office five days a week.

Like everything we do, our work model continues to evolve to support those we serve. We remain committed to a work model that strengthens our culture and helps us deliver our best work, while balancing flexibility and a positive employee experience.

What you'll do

• Prepare and manage a variety of correspondence including emails, memos, forms, reports, manuals or other materials
• Receive, screen, and refer incoming telephone calls to appropriate staff; provide general information to callers where applicable and answer routine inquiries
• Greet and direct external and internal visitors
• Open, sort, and distribute incoming mail and correspondence; respond to routine inquiries and correspondence within established guidelines
• Maintain a variety of paper and digital files and records
• Maintain office supplies and stationery
• Consistently models the appropriate level of organizational behaviours expected of all WorkSafeBC employees: responsive, respectful, fair, collaborative, accountable, and forward thinking

Is this a good fit for you?

We're looking for someone who can:

• Demonstrate attention to detail and accurately handle concurrent activities
• Demonstrate excellent written and verbal communication skills
• Maintain a high level of customer service

Your background and experience

• Completion of Grade 12
• Use Microsoft Word proficiently
• Type a minimum of 60 words per minute
• Excellent English language skills, with accurate grammar and spelling

We'll consider equivalent combinations of education and experience.

Important to know

• Before we can finalize any offer of employment, you must:
• Consent to a criminal record check
• Successfully meet two different criminal record clearances, one of which meets the legal requirements under the Criminal Records Review Act to work with children and/or vulnerable adults.
• Confirm you're legally entitled to work in Canada

Who we are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We're honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What's it like to work at WorkSafeBC?

It's challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflect the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more

Discover who we are .

Our benefits

As a member of our team, you'll have access to services and benefits that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:

• Extra 4% of your salary in lieu of benefits and 4% in lieu of vacation from the day you start

Learn more

Find out what we offer .

Salary

Salary: $28.68/hourly

If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.