Workplace Coordinator – Culture & Operations

Cotality; Toronto; On-site; CAD 48,000 - 60,000; Full time

Benefits offered by this job

Flexible working model

Competitive time off

Health coverage

RRSP with company match

Well-being stipend

Volunteer time off

Recognition rewards

Referral bonuses

Job summary

Cotality is hiring a Facilities and Office Culture Coordinator to keep our Toronto office running smoothly. You will handle daily operations, support light marketing projects, and serve as a Culture Champion to foster a great work environment.

We value 2+ years of related experience, strong communication, event planning skills, and a proactive attitude. Join us for a flexible benefits package and a vibrant team culture at Cotality.

Qualifications

• 2+ years of experience in office administration, workplace operations, facilities coordination, or hospitality management.
• Strong written and verbal communication skills with experience drafting internal communications, newsletters, or announcements.
• Hands-on experience planning, coordinating, and executing on-site company events, social gatherings, and team-building initiatives.
• Excellent time management and multitasking abilities with a proven track record of handling vendor coordination, inventory management, and ticketing/service requests.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) or Google Workspace; familiarity with facility ticketing or inventory software is a plus.

Responsibilities

• Respond promptly to facilities and office service requests
• Maintain office supply inventory and keep common areas stocked and tidy
• Manage incoming and outbound mail and packages
• Coordinate with routine vendors and assist external technicians
• Set up rooms for meetings and events, and help with desk moves
• Report building issues to property management and monitor overall cleanliness
• Maintain seating charts, equipment inventories, and basic facility logs
• Plan and execute office events, happy hours, and team-building activities
• Manage team recognition for milestones like anniversaries, birthdays, and new hires
• Launch fun and engaging initiatives to build a welcoming, collaborative workplace
• Draft internal announcements and updates regarding office news and events
• Source, order, and organize company merchandise
• Capture photos at office events to share with the corporate marketing team
• Ensure office signage and common spaces look professional and align with company branding

Skills

Office administration

Facilities coordination

Communication

Event planning

Organization

Vendor coordination

Microsoft Office

Education

Associate’s or Bachelor’s degree (Business Admin/Communications/Hospitality)

Tools

Google Workspace

Facility ticketing systems

Job description

At Cotality, we are driven by a single mission—to make the property industry faster, smarter, and more people-centric. Cotality is the trusted source for property intelligence, with unmatched precision, depth, breadth, and insights across the entire ecosystem. Our talented team of 5,000 employees globally uses our network, scale, connectivity and technology to drive the largest asset class in the world. Join us as we work toward our vision of fueling a thriving global property ecosystem and a more resilient society. Cotality is committed to cultivating a diverse and inclusive work culture that inspires innovation and bold thinking; it's a place where you can collaborate, feel valued, develop skills and directly impact the real estate economy. We know our people are our greatest asset. At Cotality, you can be yourself, lift people up and make an impact. By putting clients first and continuously innovating, we're working together to set the pace for unlocking new possibilities that better serve the property industry.

Job Description

We are looking for an energetic and organized Facilities and Office Culture Coordinator to keep our workplace running smoothly. You will handle daily office operations, support light marketing projects, and serve as our Culture Champion to foster a great work environment.

Key Responsibilities

• Respond promptly to facilities and office service requests
• Maintain office supply inventory and keep common areas stocked and tidy
• Manage incoming and outbound mail and packages
• Coordinate with routine vendors and assist external technicians
• Set up rooms for meetings and events, and help with desk moves
• Report building issues to property management and monitor overall cleanliness
• Maintain seating charts, equipment inventories, and basic facility logs
• Plan and execute office events, happy hours, and team-building activities
• Manage team recognition for milestones like anniversaries, birthdays, and new hires
• Launch fun and engaging initiatives to build a welcoming, collaborative workplace
• Draft internal announcements and updates regarding office news and events
• Source, order, and organize company merchandise
• Capture photos at office events to share with the corporate marketing team
• Ensure office signage and common spaces look professional and align with company branding

Job Qualifications

Required Qualifications

• Experience: 2+ years of experience in office administration, workplace operations, facilities coordination, or hospitality management.
• Communication & Marketing: Strong written and verbal communication skills with experience drafting internal communications, newsletters, or announcements. Basic photography skills and eye for brand presentation are a plus.
• Event Planning: Hands-on experience planning, coordinating, and executing on-site company events, social gatherings, and team-building initiatives.
• Organizational Skills: Excellent time management and multitasking abilities with a proven track record of handling vendor coordination, inventory management, and ticketing/service requests.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) or Google Workspace. Experience with facility ticketing systems or inventory tracking software is a plus.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Communications, Hospitality, or a related field preferred.
• Prior experience interacting with commercial property management and third-party vendors preferred.
• Energetic, approachable, and proactive attitude with a passion for driving workplace culture and employee engagement.

Annual Pay Range

Annual Pay Range 47,500 - 60,000 CAD

Thrive with Cotality

At Cotality, we offer more than just a job, we provide a benefits experience designed to support your whole self. From a flexible working model to competitive time off and standout health coverage with meaningful perks and growth opportunities, our package is built to help you thrive at work and in life.

Highlights include

• Time off: Generous vacation accrual and 11 paid holidays, plus well-being and volunteer time off.
• Family Support: Up to 16 weeks of fully paid parental leave and a baby stipend.
• Health: Extended Healthcare and Dental plan with mental health and wellness support offerings.
• Retirement: Registered Retirement Savings Plan (RRSP) with company match.
• Financial Perks: $500 annual well-being stipend
• Extras: Recognition Rewards, Referral bonuses, exclusive discounts and more!

Cotality's Diversity Commitment

Cotality is fully committed to employing a diverse workforce and creating an inclusive work environment that embraces everyone’s unique contributions, experiences and values. We offer an empowered work environment that encourages creativity, initiative and professional growth and provides a competitive salary and benefits package. We are better together when we support and recognize our differences.

Equal Opportunity Employer Statement

Equal Opportunity Employer Statement: Cotality is an Equal Opportunity employer committed to attracting and retaining the best-qualified people available, without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, record of offences, age, marital status, family status or disability. Cotality maintains a Drug-Free Workplace.

Cotality will not discriminate

Cotality will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants.

Communication Policy

Cotality will not interview candidates via text or email. Our interviews will be conducted by recruiters and leaders via the phone, zoom/teams or in an in-person format. Cotality will never ask candidates to make any type of personal financial investment related to gaining employment with the Company.

Accommodation

Please contact Talent Acquisition at [e-mail] or 1-866-224-2086 if you need reasonable accommodation to complete the on-line application for this position.

Equal Opportunity Employer Statement (Inclusive of veteran status)

Cotality is an Equal Opportunity employer committed to attracting and retaining the best-qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability or status as a veteran of the Armed Forces, or any other basis protected by federal, state or local law. Cotality will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants.