Workplace Coordinator – Culture & Operations

Socket.dev; Toronto; On-site; CAD 48,000 - 60,000; Full time

Benefits offered by this job

RRSP match

Well-being stipend

11 paid holidays

Parental leave

Job summary

Cotality is seeking a Facilities and Office Culture Coordinator to keep the workplace running smoothly, support light marketing projects, and foster a great work environment. You will handle daily office operations, coordinate events, and drive culture initiatives across the office.

Ideal candidates bring 2+ years in office administration, strong communication, and experience in event planning. Proficiency with MS Office or Google Workspace is required, and an associate or bachelor's degree is

Qualifications

• 2+ years in office administration, workplace operations, facilities coordination, or hospitality management.
• Strong written and verbal communication; ability to draft internal communications.
• Experience planning on-site company events and team-building activities.
• Excellent time management and multitasking with vendor coordination and inventory
• Proficiency in Microsoft Office Suite or Google Workspace; familiarity with inventory tools.

Responsibilities

• Respond to facilities and office service requests.
• Maintain office supply inventory and keep common areas tidy.
• Manage incoming/outbound mail and packages.
• Coordinate with vendors and assist external technicians.
• Set up rooms for meetings and events; assist with desk moves.
• Report building issues to property management and monitor cleanliness.
• Maintain seating charts, equipment inventories and basic facility logs.
• Draft internal communications and updates on office news and events.

Skills

Office administration

Communication

Event planning

Vendor coordination

MS Office / Google Workspace

Education

Bachelor’s or Associate’s degree

Tools

Facility ticketing systems

Job description

At Cotality, we are driven by a single mission—to make the property industry faster, smarter, and more people-centric. Cotality is the trusted source for property intelligence, with unmatched precision, depth, breadth, and insights across the entire ecosystem. Our talented team of 5,000 employees globally uses our network, scale, connectivity and technology to drive the largest asset class in the world. Join us as we work toward our vision of fueling a thriving global property ecosystem and a more resilient society.

Cotality is committed to cultivating a diverse and inclusive work culture that inspires innovation and bold thinking; it's a place where you can collaborate, feel valued, develop skills and directly impact the real estate economy. We know our people are our greatest asset. At Cotality, you can be yourself, lift people up and make an impact. By putting clients first and continuously innovating, we're working together to set the pace for unlocking new possibilities that better serve the property industry.

Job Description

We are looking for an energetic and organized Facilities and Office Culture Coordinator to keep our workplace running smoothly. You will handle daily office operations, support light marketing projects, and serve as our Culture Champion to foster a great work environment.

Key Responsibilities

Facilities and Operations

• Respond promptly to facilities and office service requests
• Maintain office supply inventory and keep common areas stocked and tidy
• Manage incoming and outbound mail and packages
• Coordinate with routine vendors and assist external technicians
• Set up rooms for meetings and events, and help with desk moves
• Report building issues to property management and monitor overall cleanliness
• Maintain seating charts, equipment inventories, and basic facility logs

Office Culture

• Plan and execute office events, happy hours, and team-building activities
• Manage team recognition for milestones like anniversaries, birthdays, and new hires
• Launch fun and engaging initiatives to build a welcoming, collaborative workplace

Marketing and Communications

• Draft internal announcements and updates regarding office news and events
• Source, order, and organize company merchandise
• Capture photos at office events to share with the corporate marketing team
• Ensure office signage and common spaces look professional and align with company branding

Job Qualifications

Required Qualifications

• Experience: 2+ years of experience in office administration, workplace operations, facilities coordination, or hospitality management.
• Communication & Marketing: Strong written and verbal communication skills with experience drafting internal communications, newsletters, or announcements. Basic photography skills and eye for brand presentation are a plus.
• Event Planning: Hands-on experience planning, coordinating, and executing on-site company events, social gatherings, and team-building initiatives.
• Organizational Skills: Excellent time management and multitasking abilities with a proven track record of handling vendor coordination, inventory management, and ticketing/service requests.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) or Google Workspace. Experience with facility ticketing systems or inventory tracking software is a plus.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Communications, Hospitality, or a related field preferred.
• Prior experience interacting with commercial property management and third-party vendors preferred.
• Energetic, approachable, and proactive attitude with a passion for driving workplace culture and employee engagement.

Annual Pay Range

47,500 - 60,000 CAD

Thrive with Cotality

At Cotality, we offer more than just a job, we provide a benefits experience designed to support your whole self. From a flexible working model to competitive time off and standout health coverage with meaningful perks and growth opportunities, our package is built to help you thrive at work and in life.

Highlights include

• Time off: Generous vacation accrual and 11 paid holidays, plus well-being and volunteer time off.
• Family Support: Up to 16 weeks of fully paid parental leave and a baby stipend.
• Health: Extended Healthcare and Dental plan with mental health and wellness support offerings.
• Retirement: Registered Retirement Savings Plan (RRSP) with company match.
• Financial Perks:$500annual well-being stipend
• Extras: Recognition Rewards, Referral bonuses, exclusive discounts and more!

Cotality's Diversity Commitment

Cotality is fully committed to employing a diverseworkforce and creating an inclusive workenvironment that embraces everyone’s uniquecontributions, experiences and values. We offer anempowered work environment that encouragescreativity, initiative and professional growth andprovides a competitive salary and benefits package. We are better together when we support and recognize our differences.

Equal Opportunity Employer Statement

Cotality is an Equal Opportunity employer committed to attracting and retaining thebest-qualified people available, without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, record of offences, age, marital status, family status or disability.Cotalitymaintains a Drug-Free Workplace.

By providing your telephone number, you agree to receive automated (SMS) text messages at that number from Cotality regarding all matters related to your application and, if you are hired, your employment and company business. Message & data rates may apply. You can opt out at any time by responding STOP or UNSUBSCRIBING and will automatically be opted out company-wide.

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