Workplace Coordinator

Jones Lang LaSalle Incorporated; Toronto; On-site; CAD 59,000 - 72,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Toronto, ON, is seeking a Workplace Coordinator to support daily workplace operations and coordinate services at a client site. You will work with property management, onsite vendors, and internal teams to ensure a seamless, efficient workplace.

The role requires strong organizational and communication skills, ability to adapt in a fast-paced environment, and a focus on quality and service delivery.

Qualifications

• Experience in reception, mailroom, facilities, janitorial, or related roles.
• Knowledge of workplace work order management systems and internal customer support.
• Familiarity with procurement and organization of office supplies.
• Ability to collaborate with cross-functional teams and stakeholders.
• Adapt quickly to changing priorities and manage multiple projects.
• Strong problem-solving and time-management skills, work independently.

Responsibilities

• Support daily workplace operations including reception, mailroom, facilities and janitorial tasks.
• Deliver client services and align programs with client needs and expectations.
• Coordinate with property management, vendors, and internal teams for smooth operations.
• Oversee workplace quality, cleanliness, and work order system accuracy.
• Coordinate events and meetings and assist with supplies procurement.
• Document and maintain processes for continuous improvement in workplace coordination.

Skills

Reception

Facilities

Janitorial

Work order system

Procurement

Cross-functional collaboration

Time management

Communication

Tools

Work order system

Procurement

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Workplace Coordinator About JLL

JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory and technology for our clients. We are committed to hiring the best, most talented people in our industry and support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Position Overview

The Workplace Coordinator will be responsible for supporting workplace operations and coordinating various services at a client site. This individual will work closely with property management, onsite vendors, and various internal teams to ensure a seamless and efficient workplace environment. The ideal candidate should possess excellent organizational and communication skills, as well as the ability to work well in a fast-paced, dynamic setting.

What This Job Involves

• Workplace Operations Support Support daily workplace operations including reception, mailroom, facilities, and janitorial duties while maintaining high service standards and ensuring smooth functionality across all areas.
• Client Service Delivery Implement workplace programming and services locally, aligning with client needs and expectations. Serve as an extension of multiple client teams for special projects as needed.
• Stakeholder Coordination Liaise with property management, local client employees, and onsite vendors to ensure smooth operations. Collaborate with physical security, health and safety, events, food, and IT teams to support onsite operations.
• Quality Management Take ownership of workplace quality, ensuring tidiness and cleanliness throughout the office space. Oversee and manage the workplace work order management system and internal customer support.
• Event and Meeting Logistics Coordinate logistics for events and meetings, ensuring everything runs smoothly. Assist with procurement and organization of supplies, including office supplies and promotional materials.
• Documentation and Process Management Manage documentation and processes related to workplace coordination, maintaining accurate records and supporting continuous improvement initiatives.

Sounds Like You?

Required Qualifications:

• Experience in reception, mailroom, facilities, janitorial, or related roles
• Knowledge of workplace work order management systems and internal customer support
• Familiarity with procurement and organization of office supplies
• Willingness to collaborate with cross-functional teams and various stakeholders
• Ability to adapt quickly to changing priorities and handle multiple projects simultaneously
• Strong problem-solving skills and ability to proactively address issues as they arise
• Excellent time management skills and the ability to work independently and proactively

Preferred Qualifications:

• Previous experience in facilities management or workplace coordination
• Familiarity with workplace programming and services implementation
• Strong interpersonal skills and the ability to effectively communicate with stakeholders at all levels
• Proven ability to oversee the quality and cleanliness of a large office space
• Experience coordinating events and meetings
• Proficiency in common business software programs such as Mac, Google Suite, and Slack
• Strong attention to detail and ability to multitask effectively

What You Can Expect From Us

JLL is committed to developing and retaining the best people by providing a best-in-class experience, from onboarding through your career at JLL. We continue to work on creating a culture of belonging and equitable experiences where our people feel valued and empowered to thrive. Learn more about our benefits and well-being initiatives at our [Benefits page].

Estimated compensation for this position:

65,000.00 – 65,000.00 CAD per year This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Toronto, ON

Opening Type:

Replacement

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle(“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.