Word/Data Operator- Clerk II

City Of Edmonton; Edmonton; Hybrid; CAD 53,000 - 65,000; Full time

Job summary

The City of Edmonton is seeking a District Support Clerk II for the Mobility Infrastructure Services team to handle high-volume data entry, payroll audits and SAP/PeopleSoft tasks.

Reporting to Administrative Lead, you will input daily labour, equipment hours, and material usage into SAP, audit payroll data, maintain records, and collaborate with leadership to resolve pay inquiries while upholding accuracy and confidentiality.

Qualifications

• High School Diploma or office administration certificate.
• Minimum two years of administrative and clerical experience.
• Experience with SAP and PeopleSoft data entry.

Responsibilities

• Input daily labour, equipment hours, and material usage into SAP.
• Audit bi-weekly payroll data across SAP and PeopleSoft.
• Maintain records and office logistics, including time entries.
• Generate weekly and monthly operational reports for supervision.

Skills

Attention to detail

Communication skills

Time management

Discretion

Customer service

Education

High School Diploma

Office administration certificate

Tools

SAP CAT2

SAP MIGO

SAP PA30

PeopleSoft

Google Workspace

Job description

Job Description

Job Number

56105

Are you a detail-oriented professional who excels at high-accuracy data management and thrives in a fast-paced role? The City of Edmonton’s Parks and Roads Services branch is seeking a dedicated and precise District Support Clerk II to join our Mobility Infrastructure Services team. In this crucial, behind-the-scenes role, you will play a key part in the contribution of our section, focusing on specialized, high-volume data entry and ensuring the integrity of vital financial and payroll information. If you are passionate about maintaining flawless data accuracy and collaborating to resolve payroll issues,

Reporting to the Administrative Lead, the District Support Clerk II is responsible for executing essential daily data entry, clerical, and administrative functions that directly support the operational success of our business area. Operating within a fast-paced environment, your primary focus will be the accurate and efficient input of daily labour, equipment hours, and material usage into SAP systems, as well as auditing bi-weekly payroll data in PeopleSoft and SAP to ensure seamless data transfer. As a vital member of Parks & Roads Services, you will actively cultivate our shared vision and champion continuous improvement while embodying our core cultural commitments.

What will you do?

Manage Specialized Data Entry

• Accurately and efficiently input daily labour, equipment hours, and material usage for Mobility Infrastructure Services (MIS) field staff into SAP systems (CAT2, MIGO) within established timelines
• Audit and verify bi-weekly payroll data across SAP and PeopleSoft to ensure successful data transfer prior to payroll deadlines
• Maintain up-to-date technical knowledge of PARS time entry processes
• Respond to and collaborate with District Leadership and Payroll/Employee Service Centre to resolve basic pay inquiries and discrepancies for frontline staff
• Update employee master data and work schedules in SAP, including setting up time administrators for new or transferring staff

Provide Essential Administrative and Clerical Accountabilities

• Maintain digital and physical records, including managing bills of lading and packing slips, ensuring all documents conform to City of Edmonton formats
• Coordinate the employee off-boarding intake process
• Process reimbursement requests and monitor Bank Overtime payout submissions to ensure timely processing
• Coordinate seasonal evaluations (creating and storing files) and manage general office logistics, such as booking meeting rooms and requisitioning stationery and office supplies

Generate and Review Reports

• Perform specialized entries for Statistical Key Figures (SKF) to track program accomplishments and assist with the adjustment of SAP inventory as required
• Extract attendance reports and generate specialized weekly and monthly operational reports for supervisors
• Monitor usage hours for City-owned and City-leased equipment

Qualifications

• High School Diploma, including business subjects with an emphasis on general office practices, or the successful completion of an office administration certificate
• A minimum of two (2) years of progressively responsible related administrative and clerical experience

Assets:

• Must have hands-on experience and strong knowledge with municipal software and databases, including Google Products, SAP (CAT2, MIGO, PA30), and PeopleSoft
• Demonstrated experience in procedure creation, data entry with emphasis on time entry linked to payroll, and database administration

Skills required for success:

• Excellent verbal and written communication skills with a strong focus on delivering outstanding customer service
• Exceptional attention to detail and high accuracy with grammar, punctuation, and spelling, ensuring all documents conform to corporate formats
• Superb time management skills with a proven ability to prioritize tasks, coordinate work assignments, and adapt schedule priorities in a fast-paced environment
• Demonstrated resilience and efficiency in high-stress, fast-paced settings, consistently delivering quality results within critical timeframes
• Proven ability to handle sensitive information with the utmost discretion and confidentiality
• Ability to establish and maintain effective working relationships with community partners, vendors, and internal staff across various business units
• Ability to make independent decisions in accordance with established policies, procedures, and standard operating guidelines
• Alignment with our Cultural Commitments and Leadership Competencies ( https://bit.ly/4brRrXm )
• Embracing a culture of equity, diversity, reconciliation and inclusion

Conditions of Employment:

• Applicants may be tested on administrative skills, software proficiency, and data entry accuracy as part of the recruitment process

Work Environment:

• This position operates primarily in a professional indoor office setting, requiring constant sitting, active focused listening, and visual acuity. Operational duties involve frequent standing, walking, and climbing stairs. Occasional tasks include lifting items to 20 lbs and navigating day-to-day workplace stressors in an evolving environment
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies.

We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [e-mail]. Learn more about our benefits https://bit.ly/COEbenefits.

Up to 2 permanent full-time positions

Hours of Work: 40 hours per week

Salary Range: $25.174 - $31.256 (Hourly); $52,563.310 - $65,262.530 (Annually)

Recruitment Consultant: AG/SO

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.