Warehouse Operations Administrative Coordinator

Intelcom | Dragonfly; Candiac; On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Comprehensive group insurance

RRSP program

Employee Assistance Program

Job summary

Intelcom | Dragonfly seeks an organized administrator to bridge warehouse operations with HR, IT, and procurement. You will streamline workflows, organize meetings, and support vendor scheduling while maintaining accurate documentation.

The role involves coordinating on-site events, managing service tickets, and preparing reports for leadership. Strong communication and scheduling prowess are essential for success in a fast-paced logistics environment.

Qualifications

• Strong organizational and communication skills.
• Experience coordinating meetings and schedules.
• Ability to streamline administrative processes and improve workflows.

Responsibilities

• Act as liaison between warehouse operations and other departments to streamline communication.
• Identify opportunities to improve administrative processes and implement enhancements.
• Organize internal meetings, agendas, and minutes; disseminate follow-ups.
• Coordinate on-site events and team morale initiatives.
• Support service tickets related to warehouse operations (equipment, facilities).
• Assist in scheduling vendor services and ensuring timely delivery.
• Maintain accurate records of warehouse activities and documents.
• Conduct regular audits of document storage systems for accuracy.
• Develop and distribute employee schedules in Humanity; resolve scheduling conflicts.
• Coordinate with sorting management to meet operational needs and manage staffing changes.
• Prepare and analyze reports on inventory, orders, and performance metrics.
• Create and present data for management reviews.

Skills

Communication

Organizational skills

Team coordination

Problem solving

Tools

Humanity scheduling software

EWAY

ServiceNow

Job description

Intelcom | Dragonfly seeks an organized administrator to bridge warehouse operations with HR, IT, and procurement. You will streamline workflows, organize meetings, and support vendor scheduling while maintaining accurate documentation.

The role involves coordinating on-site events, managing service tickets, and preparing reports for leadership. Strong communication and scheduling prowess are essential for success in a fast-paced logistics environment.