Ward Clerk {CUPE CS-26-411}

Workland; North Bay; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

North Bay Regional Health Centre is seeking a Medical Secretarial professional for the Women and Children’s Care Centre. You will support clinical operations by transcribing physician orders, registering outpatients, and coordinating scheduling using Meditech.

The role requires bilingual English/French abilities, strong organization, and the ability to work with minimal supervision. Prior experience in a clinical environment and payroll familiarity are assets.

Qualifications

• Graduate of a Community College in Medical Secretarial Course or equivalent.
• Medical Terminology Certificate required.
• Typing 45 wpm with 95% accuracy and data entry 6200 kph with 95% accuracy.
• Secretarial experience in a clinical setting.
• Knowledge of collective agreements and payroll entry experience.

Responsibilities

• Transcribe Physician’s orders accurately.
• Register outpatients and manage front-line clerical tasks.
• Coordinate scheduling and data entry using Meditech or similar systems.
• Communicate clearly with health team and patients.
• Maintain confidentiality and compliance with safety standards.

Skills

Typing/computer skills

Medical terminology

Outpatient registration

Medical record transcription

Interpersonal communication

Team collaboration

Organizational skills

Attendance reliability

French-English bilingual

Education

Medical Secretarial course

Tools

Meditech scheduling

CPRS/eHealth knowledge

Job description

Department: Women and Children's Care Centre

Initial competition is now closed.
We are continuing to accept applications until a candidate is selected.

QUALIFICATIONS

Certification/Experience/Knowledge:

• Graduate of a Community College in the Medical Secretarial Course or equivalent required
• Medical Terminology Certificate required
• Keyboarding (45 wpm/95% accuracy) and Data Entry (6200 kph/95%accuracy) skills required
• Secretarial experience in a clinical setting required
• Knowledge of collective agreements, payroll entry experience required
• Current Meditech scheduling module experience required
• Order entry experience required
• Previous knowledge of eHealth/CritiCall/Perinatal database is an asset

Skills/Abilities:

• Must be willing to cover all areas of Women/Children including paediatrics
• Strong organizational skills required
• Previous registration of outpatients required
• Ability to transcribe Physician’s orders required
• Excellent communication skills, both verbal and written required
• Excellent interpersonal skills and the ability to work collaboratively with all members of the health team required
• Ability to work with minimal supervision required
• Must demonstrate commitment to ensure your safety, the safety of fellow workers, patients, volunteers, and visitors
• Must support and contribute to a culture of safety and prevention of adverse health events in this organization
• Good attendance and work record required
• Bilingualism (Advanced level English/French) is required. All unilingual candidates are encouraged to apply and may be considered if the identified French requirement has been met or there are no successful bilingual candidates. A formal French test will be conducted to evaluate the proficiency level.

Pay rate, benefits and other terms and conditions are as per the CUPE 139 Collective Agreement

North Bay Regional Health Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation for disability during any stage of the recruitment process, please indicate this in your application.

All new hires are required to complete a Criminal Record Check (CRC) or a Vulnerable Sector Check (VSC), as applicable to the position. A satisfactory result, in accordance with organizational requirements, is a condition of employment.

NORTH BAY REGIONAL HEALTH CENTRE IS AN EQUAL OPPORTUNITY EMPLOYER