Visitor Coordinator, Workplace Experience

Jobtailor; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Jobtailor in Toronto is seeking a proactive Workplace Operations professional to manage day-to-day facilities tasks, welcome guests, and ensure a polished front area. You’ll support events, coordinate meeting spaces, and work with vendors to maintain a clean, efficient workplace.

The role requires 3+ years in facilities or hospitality, strong Microsoft skills, and excellent communication. A flexible schedule and ability to adapt to varying locations are valued as part of a dynamic team.

Qualifications

• 3+ years in workplace or facilities management or hospitality.
• Proactive, detail-oriented, self-driven mindset.
• Calm under pressure in fast-moving environments.
• Track record of improving processes.
• Strong Microsoft Suite skills.
• Excellent organization and multitasking.
• Experience with AV, booking systems, security platforms.
• Strong customer service and communication skills.
• Team player and self-starter.
• Flexible for varied hours or locations.
• Criminal record check required.
• Education verification and reference checks.

Responsibilities

• Welcome employees and guests and provide a polished first impression.
• Coordinate day-to-day workplace operations, including meeting rooms, supplies, mail, and couriers.
• Manage front-area presentation, check-ins, visitor badges, and visitor tracking.
• Support events, town halls, and team experiences.
• Coordinate with vendors, building management, and internal partners.
• Help maintain a clean, safe, accessible, and organized workplace.
• Manage inventory, issue tracking, and workplace processes.
• Report to the Workplace Operations Manager.

Skills

Workplace management

Microsoft Suite

Customer service

Event coordination

Process improvement

Inventory management

Visitor tracking

Meeting room coordination

Detail-oriented

Team player

Adaptability

Communication

Scheduling

AV technology

Booking systems

Security platforms

Tools

AV Technology

Booking Systems

Security Platforms

Job description

• Welcome employees and guests and provide a polished first impression
• Coordinate day-to-day workplace operations, including meeting rooms, supplies, mail, and couriers
• Manage front-area presentation, check-ins, visitor badges, and visitor tracking
• Support events, town halls, and team experiences
• Coordinate with vendors, building management, and internal partners
• Help maintain a clean, safe, accessible, and organized workplace
• Manage inventory, issue tracking, and workplace processes
• Report to the Workplace Operations Manager

Requirements

• 3+ years in workplace or facilities management or hospitality
• Proactive, detail-oriented, and self-driven mindset
• Ability to stay calm under pressure and adapt in a fast-moving environment
• Track record of improving processes
• Strong skills across the Microsoft suite
• Exceptional organization and multitasking abilities
• Experience with workplace technology, including AV, booking systems, and security platforms
• Strong customer service skills
• Strong communication skills
• Team player and self-starter
• Flexibility to support varied hours or locations when needed
• Successful criminal record check
• Education verification and reference checks

Core Competencies

Demonstrates expertise in workplace management, including coordination of operations, event support, and vendor relations, while maintaining a clean and organized environment. Strong proficiency in Microsoft Suite and workplace technology enhances operational efficiency and customer service.

Highest-signal resume keywords

• Workplace Management
• Microsoft Suite Proficiency
• Customer Service Skills
• Event Coordination
• Process Improvement

ATS Optimization Keywords

Hard Skills

• Workplace Management
• Process Improvement
• Inventory Management
• Visitor Tracking
• Meeting Room Coordination

Soft Skills

• Detail-Oriented
• Proactive Mindset
• Strong Communication Skills
• Adaptability
• Team Player

Certifications & Qualifications

• Successful Criminal Record Check

Industry Keywords

• Facilities Management
• Hospitality
• Workplace Operations

Tools & Technologies

• AV Technology
• Booking Systems
• Security Platforms