Virtual Executive Assistant

In the Mood Network; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading network in Canada is seeking a Virtual Executive Assistant to support Kim G C Moody's personal brand. This role involves managing schedules, client relationships, and various administrative tasks within a dynamic work environment. Ideal candidates should have experience in executive support and strong communication skills, with a focus on maintaining confidentiality and efficiency. Interested applicants should submit their resumes and cover letters by June 24th, 2025.

Qualifications

• At least 2 years of executive assistant experience.
• Proven experience supporting executives in administrative tasks.
• Excellent verbal and written communication skills.

Responsibilities

• Manage Kim’s schedule and logistics including travel arrangements.
• Prepare and distribute weekly newsletters.
• Coordinate bi-monthly webinars and handle post-event follow-up.

Skills

Communication

Time Management

Flexibility

Discretion

Attention to Detail

Analytical Skills

Education

Post-secondary education in business administration, marketing, or related fields

Tools

Outlook

PowerPoint

Zoom

HubSpot

MailChimp

Job description

Kim G C Moody is one of Canada’s leading voices in taxation, economic policy, and the need for improved financial literacy. A Chartered Professional Accountant and tax specialist with over 30 years of experience, Kim is the founder of Moodys Tax / Moodys Private Client . He is also a weekly Financial Post contributor on taxation matters and a frequent, sought-after speaker on complex tax and economic issues. Currently, he focuses on consulting, coaching, writing, thought leadership, and delivering educational content to help Canadians better understand the tax system and take control of their financial futures.

Kim believes deeply in financial literacy as a cornerstone of personal freedom and responsible citizenship . He is passionate about tax reform, simplifying the system , and holding government policies to account—often through a pragmatic and fiscally conservative lens .

At the core of Kim’s vision and mission is his "acorn policy" , the idea that the best leaders focus not only on today’s challenges but also on planting acorns that grow into strong oaks for future generations. Whether mentoring young professionals, advising entrepreneurs, or advocating for meaningful tax policy change, Kim is focused on legacy, impact, and principled leadership .

This role is best suited to someone who values clear communication, critical thinking, accountability, and productivity. Alignment with a values-driven, purpose-led work environment is essential, though sharing every opinion is not required.

YOUR ROLE

As the Virtual Executive Assistant, you will support Kim’s personal brand, manage client and audience relationships, and ensure smooth daily operations. Your responsibilities include :

• Managing Kim’s schedule, including calendar management, meeting booking, travel, and logistics.
• Sending action emails and replies, prioritizing items, prompting responses, and following up on deliverables, including reminders and calendar updates.
• Anticipating support needs and proactively managing tasks with input from the Executive.
• Maintaining confidential files and records.

SPECIFIC RESPONSIBILITIES

• Managing and updating the client and task database in HubSpot.
• Preparing and distributing the weekly newsletter via Mailchimp.
• Updating Kim’s website with new articles, newsletters, podcast episodes, and webinars.
• Coordinating bi-monthly webinars : scheduling, promotion, managing registrations and payments, and post-event follow-up.
• Drafting and editing documents and PowerPoint presentations for keynotes and webinars.
• Managing Kim’s calendar and meetings for efficiency.
• Coordinating travel arrangements.
• Handling daily email communication professionally and promptly.
• Supporting event planning for retreats, meetings, or private events.
• Promoting Kim’s personal brand on social media platforms like LinkedIn, YouTube, Instagram, and TikTok.
• Providing ad hoc administrative support as needed.

QUALIFICATIONS

• Post-secondary education in business administration, marketing, or related fields preferred.
• At least 2 years of executive assistant experience.
• Proven experience supporting executives with administrative and project management tasks.
• Proficient in Outlook, PowerPoint, Zoom, HubSpot, Vimeo, Calendly, Canva, Gamma, ChatGPT, Grok, and MailChimp.
• Flexible, able to pivot and manage priorities in a fast-paced environment.
• Strong work ethic, discretion, initiative, clear communication, and independence.
• Excellent attention to detail and analytical skills.
• Ability to maintain confidentiality of sensitive information.
• Excellent verbal and written communication skills, adaptable to various styles and audiences.
• Tech-savvy with superior organizational and time management skills.

HOW TO APPLY

Qualified candidates should submit their resume, cover letter , and salary expectations by June 24th, 2025.

We thank all applicants for their interest; only those selected for an interview will be contacted.

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