Receptionist/Office Administrator Bluestar Engineering Ltd.

Bluestar Engineering LTD; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

Bluestar Engineering LTD, a leading EPCM company, seeks a Receptionist / Office Administrator in Calgary. This full-time position involves welcoming guests, managing calls, and facilitating office operations. Join a dynamic workplace offering competitive pay, flexible schedules, and comprehensive benefits.

Benefits

Competitive Pay

Flexible Work Schedule

Vibrant Corporate Culture

Healthcare Benefits

Employee Assistance Program

On-site Gym

Paid Time Off

Life Insurance

Qualifications

• 1-3 years of experience as a receptionist or office administrator.
• Intermediate skill level in computer applications.
• Excellent written and verbal communication skills.

Responsibilities

• Greet visitors and provide information.
• Manage phone calls and maintain reception area.
• Schedule meetings and handle office supplies.

Skills

Communication

Organization

Multitasking

Customer Service

Education

Bachelor’s degree or certificate in a relevant field

Tools

MS Word

MS Excel

PowerPoint

Job description

Bluestar Engineering Ltd. is a Calgary-based EPCM company specializing in oil and gas and renewables projects. We are a group of professionals who form a fully integrated multi-disciplinary organization backed by many years of experience.

We are currently seeking a Receptionist / Office Administrator to join our team.

Duties & Responsibilities:
· Greeting Visitors: Welcome guests, directing them to the appropriate person or office, and provide basic information.
· Phone Management: Answer, screen, and forward phone calls, taking messages, and ensuring prompt and professional communication.
· Reception Area Maintenance: Maintain the reception area to be tidy, organized, and presentable.
· Mail and Delivery Handling: Receiving, sorting, and distributing mail, packages, and deliveries. Prepare and track outgoing courier shipments.
· Managing Office Supplies and Equipment: Ordering, stocking, and tracking office supplies and equipment to ensure availability and efficiency. Ensure supplies are stored and properly located/distributed throughout the office.
· Maintaining Office Records and Files: Implement and maintain filing systems, ensuring compliance with record retention policies.
· Scheduling and Coordinating: Scheduling meetings, appointments, and events; coordinating travel arrangements.
· Providing Administrative Support: Assisting with various administrative tasks, including answering phone calls, handling correspondence, and greeting visitors.
· Ensuring Office Efficiency: Implementing and maintaining office systems, workflows, and procedures to optimize productivity and reduce waste.
· Handling Vendor Relations: Managing relationships with vendors for supplies, equipment, and services.
· Coordinating Staff Activities: Scheduling meetings, managing performance, and resolving conflicts.
· Travel Arrangements: Arrange project and business-related travel, meetings, lunches, etc., as required.
· Acting as a Central Point of Contact: Serving as the main point of contact in the reception area, directing inquiries and providing information.
· Planning and Coordinating Events: Organizing and coordinating team-building activities, employee appreciation events, and community outreach initiatives and coordinating vendor lunch and learns.
· Office Supply Management: Monitoring and ordering office supplies.
· Supporting Staff: Providing general administrative support to staff members.

Communication and Coordination:
· Internal communication: Ensuring clear and effective communication within the office, including disseminating important information and updates.
· External communication: Managing correspondence with clients, suppliers, and other external parties.

Requirements:
· Bachelor’s degree or certificate in a relevant field.
· 1 – 3 years of experience as a receptionist or office administrator.
· Intermediate skill level in computer applications (MS Word, MS Excel, PowerPoint).
· Excellent written and verbal communication skills.
· Motivated, self-starter with exceptional prioritization and organization skills.
· Ability to adjust to change and multitask in a fast-paced setting.
· Friendly, personable and able to work in a team environment.
· Desire to learn and develop professionally.

Join us and experience a workplace that is dynamic and rewarding……. We offer you competitive pay, a flexible work schedule, a vibrant corporate culture that fosters growth and innovation, and a comprehensive benefits package which features virtual healthcare, extended health benefits, dental care, Employee and Family Assistance Program (EFAP), emergency travel insurance, disability insurance and life insurance for you and your dependents.

Please be advised that Bluestar Engineering Ltd. is an equal opportunity employer and only applicants who are selected, will be contacted to advance in the application process.

Job Types:
· Full-time, Permanent

Benefits:
· Semi Business Casual dress
· Company events
· Extended health care
· Dental care
· Disability insurance
· Employee assistance program
· Life insurance
· On-site gym
· Paid time off
· Vision care

Schedule:
· Monday to Friday

Ability to commute/relocate:
· Calgary, AB: reliably commute or plan to relocate before starting work (required)

Why Choose Bluestar Engineering?

Join Bluestar Engineering and immerse yourself in a dynamic and rewarding workplace. Here’s what we offer:

**Competitive Pay: Recognizing your hard work with fair compensation.

**Flexible Work Schedule: Balancing work and life effectively.

**Vibrant Corporate Culture: Fostering growth, innovation, and a sense of community.

**Comprehensive Benefits Package: Including virtual healthcare, extended health benefits, dental care, Employee and Family Assistance Program (EFAP), emergency travel insurance, disability insurance, and life insurance for you and your dependents.

With an innovative vision for the future, we’re not just offering jobs; we’re igniting careers!