Virtual Assistant / Personal Assistant

Perform; Toronto; Remote; CAD 50,000 - 70,000; Full time

Job summary

A leading technology company is seeking a highly experienced Virtual Assistant to support its CEO. The ideal candidate will excel in a fast-paced, remote environment, managing both professional and personal tasks with discretion. Responsibilities include executive support, travel management, and project coordination, requiring strong communication skills and a proactive approach.

Qualifications

• 5+ years of experience supporting C-level executives.
• Proven ability to operate independently and anticipate needs.
• Excellent understanding of US business practices and communication styles.

Responsibilities

• Manage the CEO’s calendar and coordinate meetings.
• Plan and manage complex domestic and international travel.
• Oversee personal calendar management and coordinate personal tasks.

Skills

Communication

Discretion

Initiative

Organization

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Asana

Trello

Notion

Job description

Join to apply for the Virtual Assistant / Personal Assistant role at Perform

We are seeking a highly experienced, detail-oriented, and proactive Virtual / Personal Assistant to support the CEO of a growing technology company. This role is ideal for someone who has previously worked with US-based executives, is adept at managing multiple priorities, and thrives in a remote, fast-paced environment. The successful candidate will be expected to work independently with minimal supervision, while handling a wide range of professional and personal tasks with discretion and efficiency.

Key Responsibilities :

1. Executive Support :
   • Manage and optimize the CEO’s calendar, prioritizing and coordinating meetings, conference calls, and events with US and international stakeholders.
   • Handle email and communications—screen, respond, and draft correspondence with a clear, professional tone.
   • Coordinate and prepare for virtual and in-person meetings—agendas, minutes, presentations, and follow-ups.
   • Assist with strategic projects, research, and report preparation.
   • Serve as a gatekeeper and bridge for smooth communication between the CEO and teams / partners.
2. Travel & Logistics Management :
   • Plan and manage complex domestic and international travel including flights, hotels, transportation, and itineraries.
   • Ensure timely arrangement and coordination of visa applications and compliance with travel policies.
   • Handle logistics for business and personal events, including meetings, conferences, and social engagements.
3. Personal Assistance :
   • Oversee personal calendar management including appointments, family events, and special occasions.
   • Coordinate personal tasks such as household services, purchases, gift arrangements, and other ad hoc needs.
   • Manage personal finances, including expense reports and budget tracking.
4. Administrative & Project Coordination :
   • Work on special projects assigned by the CEO, delivering high-quality outputs with minimal direction.
   • Maintain and organize digital files and documents in cloud-based systems (Google Drive, Dropbox, etc.).
   • Provide ongoing status updates and proactively identify areas where support may be needed.

Requirements :

• 5+ years of experience supporting C-level executives, preferably in a US-based technology or startup environment.
• Proven ability to operate independently, anticipate needs, and take initiative without micromanagement.
• Excellent understanding of US business practices, culture, and communication styles.
• Proficiency with tools like Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (Asana, Trello, Notion, etc.).
• Superior written and verbal English communication skills with attention to clarity and tone.
• Strong sense of discretion, confidentiality, and professionalism.

Preferred Qualifications :

• Experience supporting remote US-based executives or founders in tech / startups.
• Familiarity with CRM platforms, social media management, or basic bookkeeping.
• Comfortable navigating global time zones for scheduling and coordination.