VFX Production Coordinator

Framestore; Montreal (administrative region); On-site; CAD 52,000 - 75,000; Full time

Job summary

Framestore is seeking a VFX Production Coordinator to support the daily operations of the VFX pipeline. The role involves coordinating with Line Producers, Leads, and Supervisors to move shots forward on time and within budget, while maintaining clear communication across departments.

The candidate will manage dailies, notes, and production tracking, ensuring accurate shot statuses and timely client deliveries.

Qualifications

• Experience coordinating VFX on large-scale film or episodic projects.
• Strong time and project coordination skills.
• Excellent written and verbal communication to facilitate interdepartmental exchange.
• Leadership and ability to work in a team toward common goals.
• Calm under pressure with the ability to prioritise conflicting tasks.

Responsibilities

• Track and manage shot progression across departments to meet deadlines.
• Organise dailies, rounds and meetings and document notes for leads.
• Keep Flow Production Tracking up to date with shot statuses and targets.
• Communicate updates to crew and departments via chat, email, or in person.
• Coordinate client calls, dailies and meeting changes when required.
• Ensure interdepartmental information flow and timely handoffs.
• Oversee client deliveries of temps and finals and assist edits with editorial.
• Package and send files on a rotating basis and maintain updated information.
• Support artists and supervisors with notes and changes affecting work.

Skills

VFX coordination

Time management

Communication

Team collaboration

Microsoft Office

Flow/Shotgrid knowledge

Tools

Shotgrid / Shotgun

Job description

Job Description

A multi Oscar-winning creative studio, we have worked with some of the greatest storytellers in film today. Collaborating with directors and producers across the complete filmmaking process to help design, plan and create beautiful images, we focus on finding innovative creative solutions to support their vision and set new standards for visual effects in cinema.

Job Description

A multi Oscar-winning creative studio, we have worked with some of the greatest storytellers in film today. Collaborating with directors and producers across the complete filmmaking process to help design, plan and create beautiful images, we focus on finding innovative creative solutions to support their vision and set new standards for visual effects in cinema. The VFX Production Coordinator is central to the day to day of VFX Project Management. Working closely with the rest of their Production Team, they assist the Artists on a daily basis and help shots move forward through the pipeline. They play a key role and help strategize and implement tasks and targets crucial to the delivery of the project on time and on budget.

Responsibilities

• Work with Line Producers, Leads and Supervisors to track and manage shot progression through the
• departments in order to meet both internal and external deadlines.
• Organise dailies, rounds and meetings - taking detailed, comprehensive notes and following up on information as Necessary and with leads, if required.
• Ensure Flow Production Tracking (formally known as Shotgun / Shotgrid) is consistently kept up to date with notes and critical information such as Shot Statuses and Targets.
• Communicating information quickly and succinctly to crew and other departments, via chat, e-mail and in person, whichever is deemed appropriate.
• Communicating (directly or through the Production Assistant) client calls, dailies and meeting changes.
• Ensure an interdepartmental flow and transfer of information
• Oversee the execution of client deliveries of all temps and finals
• Manage edits along with the editorial department
• Package and perform sends, when required, on a rotational basis.
• Ensure that Artists and Supervisors are kept up to date with information – client notes, shot changes, modifications - and evaluate impact on current work.
• Ensure that Artists have a balanced workload and anticipate any concerns regarding targets or deadlines, based on daily activity.
• Help to maintain a positive, upbeat and professional environment, being proactive and
• solution-orientated
• Other ad-hoc duties as may reasonably be expected

Job Requirements

• Previous experience as a VFX Production Coordinator on large scale VFX Projects (Film & Episodic)
• Highly organised alongside first-class time and project coordination skills
• Excellent written and verbal communication skills in order to facilitate exchange between
• departments
• Excellent leadership skills, comfortable working and collaborating with people. Able to work
• within a team towards a common goal
• Able to remain calm and confident in a fast-paced environment and proven ability to prioritise
• conflicting tasks
• Good understanding of live-action and CG based visual effects workflows and pipeline with the
• willingness to learn Framestore proprietary tools
• Good knowledge of Microsoft Office Packages (Word & Excel) & Google Suite (Gmail, Gchat, Sheets)
• Good understanding of common file formats and resolutions ; VFXJargon
• Knowledge of Flow Production Tracking (formally known as Shotgun / Shotgrid)

Framestore is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.