Validation Specialist – Middleware Solutions

Optel Vision Inc.; Quebec; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Flexible working hours

Employee Assistance Program (EAP)

Comprehensive group insurance plan

Global organization with continents

Job summary

OPTEL is seeking a Validation Specialist – Middleware Solutions in Canada QC to create and maintain validation documents (IQ, OQ, Change Controls) ensuring compliance with GAMP, FDA 21 CFR Part 11, and EU Annex 11. The role emphasizes documentation, continuous improvement, and collaboration with clients and internal teams.

You will automate templates with MS Office and VBA, review system updates, and contribute to audits and quality control.

Qualifications

• College diploma in a relevant field.
• Minimum of 2 years of experience in system testing and validation or in technical writing.
• Excellent proficiency in English (written and spoken).
• Advanced knowledge of the Microsoft Office suite (Word, Excel).
• Knowledge of macros (Visual Basic / VBA) is considered an asset.
• Strong interest and aptitude for adopting new technologies, including AI for task optimization.
• Rigor, analytical skills, and attention to detail.
• Ability to collaborate effectively within a team and communicate with stakeholders at all levels.
• Strong curiosity and a willingness to learn and adopt new technologies, especially AI.

Responsibilities

• Create and maintain validation documents, such as IQ, OQ, and Change Controls, to ensure compliance with standards.
• Manage the validation template lifecycle, optimize and automate templates using MS Office and VBA.
• Identify and implement continuous improvement opportunities, including AI tools for drafting and review.
• Review system updates and assess impact on validation documents.
• Generate validation documents for clients based on project specifications.
• Execute internal validation protocols as needed to ensure system functionality.
• Collaborate with internal teams and clients to provide validation guidance and participate in audits.

Skills

English proficiency

MS Office

VBA/macros

Technical writing

Documentation

Collaboration

QA/validation mindset

Education

College diploma in a relevant field

Tools

VBA (Word/Excel)

MS Word

MS Excel

Job description

Validation Specialist – Middleware Solutions

Location: Canada QC Type: Full Time

OPTEL is one of the world’s leading providers of traceability systems. Its mission is to leverage innovative technologies to create a better world through responsible capitalism. The company’s renowned solutions ensure the quality of healthcare products and help fight the counterfeiting of medicines and medical devices worldwide. OPTEL also adapts its technologies to a variety of sectors, from healthcare to smart manufacturing and beyond, enabling all industries to benefit from global traceability. OPTEL’s expertise empowers industries to measure, inspect, control, and track a wide range of elements in order to improve product quality and promote a more responsible use of resources.

Summary:

The Validation Specialist is responsible for creating and maintaining validation documents, such as internal validation protocols, Installation Qualification (IQ), Operational Qualification (OQ), and Change Controls, to ensure that Optel systems comply with industry standards. This role requires expertise in documentation, a drive for innovation through continuous improvement, and the ability to collaborate with internal teams and clients to ensure project validation and quality control.

Tasks:

Validation documentation and management:

• Manage the validation template lifecycle: maintain, optimize, and automate existing templates (using MS Office Suite and VBA macros) to increase efficiency while ensuring regulatory compliance, such as Good Automated Manufacturing Practice (GAMP), FDA 21 CFR Part 11, and EU Annex 11.
• Identify and implement continuous improvement opportunities, including leveraging Artificial Intelligence tools to streamline document drafting and review processes.
• Review and understand system updates, including new releases and hotfixes, to determine the impact on validation documents.
• Generate validation documents for clients based on the functional and design specifications of the projects.
• Execute internal validation protocols as needed to ensure system functionality.

Risk Analysis and Quality Improvement:

• Identify potential risks associated with validation activities and develop mitigation strategies.
• Lead root cause investigations for validation discrepancies and implement corrective actions for continuous quality improvement.

Collaboration and Expertise:

• Partner with various internal departments to deliver validation documentation at specific stages of project development.
• Collaborate closely with the internal team and clients to provide expert guidance on validation strategies and best practices.
• Work closely with the quality assurance (QA) team to ensure that validation activities are in line with internal quality systems and external regulatory requirements by participating in internal and external audits.

• Perform any other tasks related to validation processes

Requisite Skills:

• College diploma in a relevant field.
• Minimum of 2 years of experience in system testing and validation or in technical writing.
• Excellent proficiency in English (written and spoken).
• Advanced knowledge of the Microsoft Office suite (World).
• Knowledge of macros (Visual Basic / VBA) in Word and Excel is considered an asset.
• Strong interest and aptitude for adopting new technologies, including the practical application of Artificial Intelligence for task optimization.
• Rigor, analytical skills, and attention to detail.
• Ability to collaborate effectively within a team and communicate with stakeholders at all levels.
• Strong curiosity and a willingness to learn and adopt new technologies, especially artificial intelligence.

Benefits:

• Competitive compensation
• Flexible working hours
• Employee Assistance Program (EAP)
• Comprehensive group insurance plan
• A global organization with a presence on several continents

OPTEL is an equal opportunity employer. We believe that diversity is essential to fostering innovation and creativity. We welcome and encourage applications from individuals of all backgrounds, cultures, gender identities, sexual orientations, abilities, ages, and beliefs. We are committed to providing a fair and inclusive recruitment process in which every candidate is evaluated solely on their qualifications, skills, and potential. At OPTEL, each employee’s unique perspective contributes to our collective success, and we celebrate the richness that diversity brings to our tea