Utilities Coordinator (#037-FO)

Pembina Trails School Division; Winnipeg; On-site; CAD 74,000 - 93,000; Full time

Job summary

Pembina Trails School Division is seeking an Utilities Coordinator to work with the Utilities Supervisor to ensure facilities/building systems run efficiently and are maintained in excellent condition.

Responsibilities include managing mechanical equipment, coordinating work orders, maintaining asset inventories, and supporting capital projects, with a focus on safety and teamwork across divisions.

Qualifications

• Strong organizational and time management skills.
• Strong communications and interpersonal skills.
• Ability to exercise tact and diplomacy with confidential information.
• Ability to work independently and in a team environment.
• Experience in commercial construction, mechanical site coordination or institutional facility management.
• Experience in managing preventive maintenance.
• Working knowledge of general commercial practices and techniques.
• Working knowledge of office computer systems (Excel, Word, Outlook).
• Working knowledge of maintenance work software.

Responsibilities

• Manage the Division’s mechanical and utility equipment in all facilities and ensure maintenance.
• Review and coordinate dispatched work using the Division work order system.
• Maintain accurate asset inventory of all utility equipment.
• Keep records of work performed on mechanical systems.
• Provide and manage a preventive maintenance schedule and liaise with school staff.
• Visit all facilities regularly to identify equipment issues.
• Recommend system replacements or large repairs as needed.
• Coordinate with facility maintenance staff when multiple trades are needed.
• Ensure maintenance is completed in a timely manner.
• Support lighting and mechanical rebate programs and procurement of maintenance supplies.
• Assist with large capital projects as needed.
• Support utility maintenance employees.
• Maintain a safe and orderly work site.
• Work with divisional staff and contractors.
• Provide relief for Utilities Supervisor during absences.
• Performs other duties as assigned.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Tact and diplomacy

Independent & team work

Facility management experience

MS Office

Maintenance software

Education

Journeyman status

Facilities management degree

Tools

Maintenance software

Excel

Word

Outlook

Job description

Closing date for applications

September 18, 2026

Position Title

Utilities Coordinator

Accommodation Supports

Pembina Trails School Division is committed to removing barriers to ensure employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact : [e-mail]

Equity and Inclusion

Pembina Trails School Division is committed to the principles of equity, diversity and inclusion. We encourage applications from members of equity-deserving groups with diverse abilities, backgrounds, cultures, and identities.

Document Format Requirement

ALL DOCUMENT ATTACHMENTS MUST BE IN PDF FORMAT FOR YOUR APPLICATION TO BE CONSIDERED

Start Date

As soon as possible

Department

Facilities & Operations

Reports To

Utilities Supervisor

Union Status

Out-of-scope

Location

Administration Office

Working Hours

Regular Full-Time

Annual Salary Range

$74,292 - $92,588 depending on qualifications

Language Requirement

English

Job Description Reviewed

September 1, 2026

Purpose of Position

Under the direction of the Director – Facilities and Operations, the Utilities Coordinator will work closely with the Utility Supervisor to ensure that the Division’s buildings and facilities are maintained in excellent operating condition and that all building systems run efficiently.

Key Responsibilities

• Working in conjunction with the Utilities Supervisor, manages the Division’s mechanical and utility equipment in all facilities and ensures they are maintained and in good working condition.
• Utilizes the Division work order system in reviewing/coordinating dispatched work.
• Maintains accurate asset inventory of all utility equipment.
• Maintains records of work performed on mechanical systems.
• Provides and manages a preventative maintenance schedule and liaises with school staff.
• Visits all facilities on a regular basis to verify/identify equipment issues.
• Makes appropriate arrangements or recommendations for system replacements or large repairs.
• Coordinates with facility maintenance staff when multiple trades are needed for tasks.
• Ensures that general maintenance work is done and emergency repairs are completed in a timely manner.
• Assists with lighting and mechanical rebate programs and procurement of maintenance supplies as needed.
• Provides support to the Utilities supervisor with large capital projects as needed.
• Supports utility maintenance employees.
• Ensures the worksite is maintained in a safe and orderly fashion.
• Works cooperatively with other divisional staff and contractors.
• Provides relief for the Utility Supervisor during absences as needed.
• Performs other duties as may be assigned to support the department.

Skill and Knowledge – Required

• Strong organizational and time management skills, with ability to work under pressure, multi-task and prioritize.
• Strong communications and interpersonal skills with the proven ability to defuse conflict and deal with complaint and concerns effectively and professionally.
• Ability to exercise tact and diplomacy when dealing with confidential information.
• Ability to work both independently and in a team environment.
• Experience in commercial construction, mechanical site coordination or institutional facility management.
• Experience in managing preventive maintenance.
• Working knowledge of general commercial practices and techniques.
• Working knowledge of office computer systems (Excel, Word, Outlook).
• Working knowledge of maintenance work software.

Skill And Knowledge – Desired

• Journeyman Status in mechanical trade skills and/or Post Secondary Degree in Facilities Management.
• Prior experience in an educational environment.
• Experience in Workplace Safety and Health.

Conditions of Employment

• Police Information Check
• Child Abuse Registry Check
• Completion of Commit to Kids or Respect in Schools training
• New Employee Safety Orientation
• Accessible Customer Service and Accessible Employment
• Code of Conduct
• Class 5 Driver's License

Working Conditions & Physical Demands

• Work involves some standing, walking, climbing, bending, pushing, pulling, and lifting.
• Ability to lift objects weighing more than 25 kgs.
• May be exposed to noise, dust, dirt, fumes, and hazardous/poisonous chemicals.
• On occasion it may be required to work beyond normal working hours, with little, short or no notice.
• A weekend or evening shift may be required as needed.
• Provide emergency responses outside of regular work hours when required.