Unit Clerk

Halton Healthcare; Oakville; Hybrid; CAD 41,000 - 42,000; Part time

Job summary

Halton Healthcare in Oakville is hiring for a part‑time reception/clerical role within the OT Surgical Day Care department. The position supports patient registration, scheduling, and clerical duties in a busy hospital setting.

The role is 0.50 FTE with permanent part‑time status, working Mon–Fri 7.5‑hour day shifts. The posting includes mandatory immunization policies and pre‑employment medical clearance requirements.

Qualifications

• Medical Office Administration diploma or 1 year healthcare clerical experience required
• Medical terminology certificate required
• Typing speed 30 wpm required
• Fast and accurate data entry skills required
• Microsoft Office (Outlook, Word, Excel) proficiency required
• Experience with patient databases
• Ability to prioritize workload and work independently
• Strong interpersonal and organizational skills
• Excellent verbal and written communication
• Fluency in reading, writing, speaking English
• Physically able to sit/stand/walk and push/pull equipment
• Satisfactory employment and attendance record; prior emergency experience preferred

Responsibilities

• Register patients and perform reception/clerical tasks
• Answer telephone and handle inquiries
• Complete requisitions and transcribe doctors' orders
• Schedule appointments and manage calendars
• Order and maintain supplies; prepare stretchers
• File and perform data entry in computer systems
• Porter patients as needed using wheelchairs/stretchers
• Other duties as assigned

Skills

Typing 30 wpm

Data entry

Interpersonal skills

Written and verbal English

Prioritizing workload

Education

Medical Office Administration diploma

Medical terminology certificate

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

• FTE: Must provide availability of a 0.50 FTE
• Union Status: CUPE 815
• Shift Schedule (Hours are subject to change based on operational needs): Mon-Fri – 7.5 hour day shifts
• Employment Status: Permanent Part-time
• Department: OT Surgical Day Care

Company Description

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative center of excellence in community hospital care.

Job Description

Duties will include a variety of reception and clerical functions including registering patients; answering telephone; completing requisitions; transcribing doctors' orders; scheduling appointments; ordering and maintaining inventory of supplies; preparing stretchers; filing; data entry on computer system; staff scheduling. Portering patients in wheelchairs and on stretchers as required. Other duties as required.

Qualifications

• Medical Office Administration diploma from a recognized college or a minimum of 1 year recent relevant clerical experience in a healthcare setting required
• Medical terminology certificate required
• A minimum of 30 wpm typing speed required
• Must have fast and accurate computer data entry skills
• Must have familiarity with Microsoft Office applications including Outlook, Word and Excel
• Experience using patient related databases
• Must be able to prioritize workload and function independently in a busy environment
• Good interpersonal and organizational skills
• Good verbal and written communication skills
• Able to diplomatically respond to inquiries from staff, volunteers, patients, family members and members of the general public
• Must be able to read, write, speak and understand English fluently
• Must be physically able to perform the job: prolonged periods of time sitting; standing; walking; and pushing and pulling variety of wheeled equipment
• Satisfactory employment and attendance record required
• Previous Emergency experience required

Additional Information

REPOST

Hours:Monday to Friday; Days, –variousrotating 7.5 hour shifts. 0700-1500, 0800-1600, 0900-1700 (subject to change based on operational requirements)

Salary:$30.04 to $30.65 per hour

Date Posted: August 25, 2026

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providingaccommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Actmandates that hospitals establish health surveillance programs for all individuals working within the hospital.This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

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