Unit Clerk

Halton Healthcare; Milton; Hybrid; CAD 41,000 - 43,000; Part time

Job summary

Halton Healthcare is seeking an attentive Registration Clerk to join the MD Registration team in Milton on a temporary part-time basis. You will register patients in Meditech, verify coverage, and securely enter essential data for billing and records.

The role requires strong data entry, medical terminology proficiency, and excellent communication with patients and staff. The position supports various shifts, including weekends and holidays, with a schedule that may change based on operational

Qualifications

• Minimum of 1 year of experience in a similar clerical capacity in a health care environment or Medical Office Administration diploma.
• Successful completion of a medical terminology course is required.
• Advanced keyboarding and extremely accurate data entry skills required.
• Experience using Microsoft Office applications including Outlook and Word is an asset.
• Accurate spelling is required.
• Able to work with minimal supervision and to prioritize work.
• Demonstrated excellent interpersonal and organizational skills.
• Demonstrated customer service skills and the ability to respond diplomatically to physicians, staff and family inquiries in a demanding work environment.
• Must be able to meet physical demands of sitting, standing and reaching.

Responsibilities

• Register patients using Meditech software and validate healthcare coverage.
• Acquire required information and payment method for uninsured patients and enter data.
• Create and close treatment records and handle inquiries from public, family and hospital staff.
• Admit patients following established protocols and coordinate bed allocation with nursing staff.
• Provide overnight break coverage to maintain front-line registration and clerical services.
• Other related duties as required.

Skills

Medical terminology

Data entry

Customer service

Microsoft Office

Education

Medical Office Administration diploma

Medical terminology course

Tools

Meditech

Job description

• FTE: Must provide availability of a 0.40 FTE
• Union Status: CUPE 815
• Shift Schedule (Hours are subject to change based on operational needs): Mon - Sun - All Shifts, weekends and holidays
• Employment Status: Temporary Part-time
• Department: MD Registration
• Length of temporary contract: Approx. 9 months
• Site Location: Milton

Company Description

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative center of excellence in community hospital care.

Job Description

Registers patients using Meditech software. Validates healthcare coverage. Acquires required information and payment method for uninsured patients and accurately enters all required data. Creates and closes treatment records. Answers telephone. Deals with inquiries from the public, family and hospital staff. Completes various clerical tasks/audits as required. Admits patients following established protocols and collaboration with nursing unit staff regarding bed allocation. Works with accommodation staff to reassign beds as necessitated through preferred accommodations. Acquires appropriate insurance information and required signatures from patient or family members. Manages bill payment amounts and receipts for patients. Provides overnight break coverage support across departments, ensuring continuity of front‑line registration, clerical, and administrative services during scheduled breaks. Other related duties as required.

Qualifications

Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviours and attitudes.

• A minimum of 1 year ofexperience working in a similar clerical capacity in a health care environment required orMedical Office Administration diploma from a recognized college
• Successful completion of medical terminology course required
• Advanced keyboarding and extremely accurate data entry skills required
• Must have experience using Microsoft Office applications including Outlook and Word, an asset
• Accurate spelling is required
• Able to work with minimal supervision and to prioritize work
• Demonstrated excellent interpersonaland organizational skills
• Demonstrated customer service skillsand the ability to diplomatically respond to physicians, staff and family inquiries in a demanding work environment
• Must be able to meet the physical demands of the position which involves frequent sitting, standing and reaching
• Satisfactory employment and attendance record required

The ideal candidate is strong in patient centered care in a dynamic, rapidly changing environment and should be ready to drive change and innovation. We require a person with good communication skills with a clear patient focus with the ability to manage execution and to foster teamwork and cooperation.

Additional Information

Hours:Monday to Sunday, - All shifts, weekends and holidays; 0700-1900, 1100-1900, 1900-0700 (Hours are subject to change based on operational requirements)

Salary: $30.040 to $30.650 per hour

Date Posted: September 22, 2026

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you.

Halton Healthcare is committed to providingaccommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Actmandates that hospitals establish health surveillance programs for all individuals working within the hospital.This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

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