Trusted Executive Assistant to the President

Inspired HR Ltd; Calgary; On-site; CAD 55,000 - 95,000; Full time

Job summary

Inspired HR is seeking an Executive Assistant to support the President in a small, private, high-net-worth environment. The role emphasizes discretion, initiative, and proactive task management across executive, administrative, personal, and property-related duties.

The candidate will manage calendars, travel arrangements, vendor coordination, and sensitive communications while maintaining organized records and ensuring timely completion of projects in a confidential setting.

Qualifications

• Proven experience as an executive assistant or similar senior administrative role.
• Advanced proficiency with Microsoft Office Suite (SharePoint, Excel, PowerPoint, Outlook, Word).
• Strong organizational, communication and problem-solving skills.

Responsibilities

• Provide comprehensive executive and administrative support to the President, including managing a highly active calendar, travel, expense reports, and drafting correspondence.
• Coordinate meetings, documentation, and information flow between the President, internal teams, and external stakeholders.
• Maintain organized records, trackers, and filing systems for business, personal, and property-related items.
• Handle confidential matters with discretion and professionalism, ensuring timely follow-ups and completion of tasks.

Skills

MS Office Suite

SharePoint

Excel

PowerPoint

Outlook

Word

Job description

Inspired HR is seeking an Executive Assistant to support the President in a small, private, high-net-worth environment. The role emphasizes discretion, initiative, and proactive task management across executive, administrative, personal, and property-related duties.

The candidate will manage calendars, travel arrangements, vendor coordination, and sensitive communications while maintaining organized records and ensuring timely completion of projects in a confidential setting.