Travel & Events Coordinator

Sherweb; Sherbrooke; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Annual salary review

Flexible benefits

Vacation time

Job summary

Sherweb seeks an organized, proactive coordinator to manage internal operations that create an exceptional employee experience. You will oversee corporate travel, internal events, and promotional items, collaborating with teams and partners to ensure smooth, policy-compliant execution.

You’ll drive process improvements, manage multiple priorities, and deliver solutions in a fast-paced environment. Strong bilingual (French/English) communication is required for this international client-facing

Qualifications

• 3+ years of experience in event coordination, administration, logistics, corporate travel, or related field.
• Bilingual in French and English, written and spoken.
• Proficiency with Microsoft Office Suite and collaboration tools.

Responsibilities

• Act as main point of contact for the corporate travel agency.
• Coordinate flights, hotels, and ground transportation.
• Ensure travel complies with internal policies and approved budgets.
• Manage changes, cancellations, and travel issues.
• Produce reports and analyze travel trends for optimization.
• Develop corporate agreements with hotels, car rental companies, and airlines.
• Plan and coordinate corporate and social internal events.
• Manage event logistics, timelines, budgets, and operations.
• Coordinate with vendors and stakeholders; prepare materials.
• Provide on-site support and post-event follow-up.
• Manage inventory of promotional items and recognition programs.
• Monitor budgets, inventory, and delivery timelines.
• Lead employee recognition programs across the organization.

Skills

Organizational skills

Multi-tasking

Communication

Problem solving

Proactive

Team player

Tools

Microsoft Office

Collaboration tools

Job description

Here’s how you will contribute to our company’s success

We are looking for an organized, proactive, and solution-oriented individual to coordinate the internal operations that contribute to a great employee experience every day.

In this role, you will oversee the logistics and execution of three key areas: corporate travel, internal events, and promotional items and employee recognition programs. You will play a central role in ensuring that activities are delivered smoothly, efficiently, and in line with organizational needs, while also being ready to adapt when unexpected situations arise.

You will collaborate closely with internal teams and external partners to ensure a consistent and well-coordinated experience. This role is ideal for someone who enjoys moving from planning to execution, managing multiple priorities, solving problems, and continuously improving processes.

Key Responsibilities

Corporate Travel Coordination

• Act as the main point of contact for the corporate travel agency.
• Coordinate corporate travel arrangements, including flights, hotels, and ground transportation.
• Ensure travel arrangements comply with internal policies and approved budgets.
• Manage changes, cancellations, and unexpected travel issues efficiently.
• Produce reports and analyze travel trends to identify opportunities for optimization.
• Develop and maintain corporate agreements with selected hotel chains, car rental companies, and airlines.

Internal Events Coordination

• Plan and coordinate corporate and social internal events.
• Manage event logistics, timelines, budgets, and all operational details.
• Coordinate with vendors, internal stakeholders, and service providers.
• Prepare event materials, including agendas, attendee lists, communications, and other supporting documents.
• Provide on-site operational support during events.
• Conduct post-event follow-ups and identify opportunities for improvement.

Promotional Items & Employee Recognition

• Manage the inventory of promotional and branded items.
• Coordinate orders, suppliers, deliveries, and distribution.
• Collaborate with internal teams to identify needs and anticipate demand.
• Monitor budgets, inventory levels, and delivery timelines.
• Recommend new branded products aligned with Sherweb's brand and employee needs.
• Maintain accurate inventory reports and continuously improve related processes.
• Lead and coordinate employee recognition programs across the organization.

Here’s what you need to succeed in this role

• Minimum of 3 years of experience in event coordination, administration, logistics, corporate travel, or a related field.
• Strong organizational skills and the ability to manage multiple priorities simultaneously.
• Excellent attention to detail and strong sense of rigor.
• Strong communication and interpersonal skills.
• Collaborative mindset and strong service orientation.
• Autonomous, resourceful, and proactive approach.
• Ability to remain calm, flexible, and solution-oriented when dealing with unexpected situations.
• Strong sense of ownership and follow-through.

Qualifications

• Experience in event coordination, administration, logistics, or a related field.
• Experience managing corporate travel is a strong asset.
• Proficiency with Microsoft Office Suite and collaboration tools.
• Bilingual in French and English, both spoken and written.

Benefits Of Working At Sherweb

Sherweb is, above all, an environment where the needs of our customers are at the heart of our actions. We are committed to living our values of passion, teamwork and integrity every day.

A fast-paced work environment that adapts to you

• A friendly and diverse work culture with inclusion and equality at the heart of our actions
• State-of-the art technology and tools
• A results-oriented culture where talent, action, and thinking outside the box are given due recognition
• Annual salary review based on performance
• Generous and caring colleagues of various professional and cultural backgrounds

A Flexible Total Compensation Offer

• Vacation time that considers your previous experience
• Advanced paid hours to recharge your batteries (holidays and mobile days)
• Flexible benefits plan that adapts to your needs
• Flexible savings fund options

Considerable growth opportunities

• A career path with opportunities to learn and grow
• Proximity to your direct manager and open, honest communication to support your development
• Multiple initial and on-the-job training opportunities and tools to track your progress and help you scale up in your career

Last but not least: "Sherweblife" - a rich calendar of activities that allow us to gather virtually and face-to-face throughout the year

Reasons for the requirement of English: Sherweb has international customers and fluency in English is the only way to ensure proper service delivery to them. The main tasks related to this position require written and oral communication with an English-speaking clientele at all times.