Travel and Accounts Payable Coordinator

Offchain Labs; Montreal; Remote; USD 50,000 - 90,000; Full time

Job summary

An innovative company is seeking a detail-oriented Travel and Accounts Payable Coordinator to manage travel logistics and expense tracking. This role is pivotal in ensuring smooth travel experiences for employees while maintaining compliance with company policies. The ideal candidate will thrive in fast-paced environments, showcasing strong organizational and problem-solving skills. Join a forward-thinking team that values diversity and fosters an inclusive culture, where your contributions will help shape the future of blockchain technology. If you're ready to embrace new challenges and make a significant impact, this opportunity is for you.

Benefits

Remote-first global workforce

Annual company offsite

Professional reimbursement program

Medical, dental & vision coverage

401k retirement plan + company match

Wellness stipend

Home office set up / ergonomic equipment program

Qualifications

• Proven experience in travel coordination and expense management.
• Strong ability to juggle multiple travel requests in a fast-paced environment.

Responsibilities

• Manage all aspects of company travel, including bookings and reimbursements.
• Provide on-call support for urgent travel issues and ensure compliance with policies.

Skills

Organizational Skills

Problem Solving

Attention to Detail

Communication Skills

Job description

At Offchain Labs, we are not just building products — we’re leading a movement.

We are committed to creating a decentralized, secure, and transparent future through blockchain technology. Our mission is to push the boundaries of blockchain innovation and foster a creative, collaborative, and inclusive culture where ideas can come to life. We know that the future of blockchain technology is limitless, and the best way to achieve this is by working with the brightest minds.

We’re looking for thinkers and doers who are eager to embrace new challenges and seek solutions that will push existing boundaries. If you believe in the importance of transparency, trust, and the decentralization of control, and if you’re curious, adaptable, and want to disrupt the status quo, then we want to hear from you.

Why Offchain Labs?

Our team is committed to bridging the gap between the current state of blockchain and its potential. Our flagship product, Arbitrum One, is a dominant force in Ethereum scaling and is trusted by enterprises, developers, and users worldwide. But that’s just the beginning. Our passionate team is constantly building on this success, rolling out innovative tools such as Arbitrum AnyTrust, Arbitrum Orbit, Stylus, BoLD, and Arbitrum Nitro. Offchain Labs also contributes to the Ethereum core protocol with the Prysm consensus client.

Following the successful raising of $3.8M in seed funding in January 2019, as well as $20M in Series A and $100M in Series B funding in 2021, we are looking to expand our team. We invite individuals with a strong interest in blockchain and a talent for approaching problems from unique perspectives to join us in shaping the future of this dynamic field.

We are looking for a detail-oriented and highly organized Travel and Accounts Payable Coordinator to manage all aspects of company travel while ensuring proper expense tracking and billing.

This role will (i) oversee bookings for flights, hotels, and car services, supporting travel needs across marketing initiatives, eligible team programs, and business-related trips, (ii) manage employee expense reimbursement and (iii) process general company accounts payables. Additionally, you will provide on-call support to assist employees with urgent travel issues, ensuring smooth experiences at all times.

What you will do:

• Manage all company travel, including flights, hotels, car services, and other necessary arrangements
• Support travel requests from marketing, eligible team programs, and business-related travel needs
• Serve as the primary point of contact for employee travel inquiries, troubleshooting issues as they arise
• Offer on-call travel support to help employees with any unexpected travel issues, such as flight cancellations, missed connections, or last-minute changes, ensuring a smooth and stress-free experience
• Research and negotiate preferred rates with travel vendors to optimize cost savings
• Maintain accurate travel records and ensure compliance with company travel policies
• Partner with Finance to track travel-related expenses and ensure appropriate billing, expense reimbursements, and reporting. Support accounting by organizing and processing general company accounts payable to ensure our vendors are paid in a timely manner

Who you are:

• A highly organized problem solver who thrives in fast-paced environments and can juggle multiple travel requests simultaneously
• Someone with strong attention to detail, ensuring that every travel arrangement is accurate, cost-effective, and aligned with company policies
• A proactive communicator who can anticipate travel issues, resolve challenges quickly, and keep employees informed
• Comfortable providing emergency travel support as needed, ensuring employees have assistance during unexpected situations
• A team player who can collaborate cross-functionally with Finance, vendors, and employees across all levels of the company

What you’ve done:

• Take ownership of company-wide travel coordination, ensuring smooth and efficient booking of flights, hotels, car services, and other logistics
• Be the go-to contact for employees on the move, handling travel changes, troubleshooting issues, and providing timely support
• Work closely with Finance to track travel expenses, ensure compliance with policies, and support accurate billing and reporting. (Additional details on expense management will be added separately.)
• Build and manage relationships with travel vendors, negotiating competitive rates and streamlining processes
• Support global teams, handling travel needs across multiple time zones and accommodating different regional requirements

Perks:

• Remote-first global workforce + soon to open NY office
• Annual company offsite + team onsites
• Professional reimbursement program (facilitates industry conference attendance, certifications, and more)
• Medical, dental & vision coverage (US + some other countries)
• 401k retirement plan + company match (US only)
• Wellness stipend
• Home office set up / ergonomic equipment program

At Offchain Labs, we believe that diversity, equity, inclusion and belonging are essential to our success. We are committed to building a welcoming and supportive workplace for all employees, regardless of their background or identity. We strive to create an environment where everyone feels valued and has an equal opportunity to succeed and thrive. We encourage candidates from all walks of life to apply and join our team.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Accounting/Auditing and Finance

Industries

Software Development, IT Services and IT Consulting, and Biotechnology Research