Training Administrator (Anticipatory Staffing)

Nav Canada; Montreal (administrative region); Hybrid; CAD 77,000 - 96,000; Full time

Benefits offered by this job

Challenging team environment

Competitive compensation and benefits

Defined benefit pension plan

Opportunities for growth and dev

Flexible work arrangements

Diverse and inclusive workforce

Job summary

NAV CANADA in Montreal, QC is hiring a Training Administrator (Anticipatory Staffing) to oversee administrative matters for operational training in the Flight Information Region. You will support students from OTU to OJT while ensuring compliance with policies and regulations and licensing requirements.

The role requires bilingual English/French proficiency, strong administrative skills, and the ability to navigate multiple systems.

Qualifications

• Secondary education completed or equivalent.
• Minimum 3 years of experience providing administrative support to multiple individuals.
• Ability to interpret documents and apply rules and procedures.

Responsibilities

• Administers the office to ensure training documents are processed accurately for action and decision-making.
• Serves as the administrative focal point for all students arriving at the operational unit.
• Provides direction and support to students during training, ensuring adherence to policies and procedures.
• Maintains internal and external correspondence systems to track documents and timeliness.
• Coordinates administration of records, accommodation, personnel, security, access to information, reference materials and audits.

Skills

Bilingual English/French

Communication

Planning & organizing

Team player

Initiative

Dependability

Education

High school diploma

Tools

MS Office (SharePoint)

Workday

OASRS

ESS

OCMS

Job description

Job Posting Title Training Administrator (Anticipatory Staffing) Job Category Administrative & Office Support Language Requirements Bilingual Required / Bilingue requis English and French are required / Le français et l'anglais sont requis. Flexible Work Agreement Type Hybrid / Hybride Posting End Date 2026-10-12 Job Grade ATP-5 Pay Range $76 779 - $95 970

Job Summary Reporting to the Manager of Air Traffic Services (ATS) Learning Delivery, the incumbent is responsible for all administrative matters pertaining to operational training in the respective Flight Information Region (FIR). Provides support to the student, both in the Operational Training Unit (OTU) and transition to On Job Training (OJT). Ensures compliance with relevant policies and regulations in all aspects of operational training from recruitment to licensing as well as release from training and license maintenance. Anticipated Start date: November 16, 2026

What NAV CANADA offers you:

• Challenging, team-oriented work environment
• Competitive compensation and benefits
• Defined benefit pension plan
• Opportunities for growth and development
• Flexible work arrangements
• Diverse and inclusive workforce

Job Description Key Accountabilities

• Administers the office to ensure that all important information and training documents are processed accurately for effective action and decision-making on part of the Manager and their team.
• The position is the administrative focal point for all students arriving at the operational unit.
• Provides direction and support to the student during the training process in the Operation Training Unit ensuring they are aware of and adhere to company policies and procedures and relevant collective agreements.
• Develops and maintains a system of internal and external correspondence to track documents and review them for pertinence, format and timeliness.
• Coordinates the administration of internal management in the areas of records, accommodation, personnel, security, access to information, reference materials and audits.
• Assists in the planning of meetings and conferences during absences of the Manager.
• Prepares and provides oversight for Unit Operations, Quality Assurance Evaluations, and Transport Canada Audits.
• Maintains integrity of all training files in accordance with Air Traffic services Administration and Management Manual (ATSAMM) and Canadian Aviation Regulations (CARS).
• Assists Manager with a 3-year training plan, development of associated budget, and qualification predictions.
• Prepares and submits licensing applications for air traffic controller licenses in accordance with Canadian Aviation Regulations, associated Standards and other guidance material issued under the authority of Transport Canada.
• Acts as liaison to Site Managers in providing advisory and consultation services regarding accurate completion of Air Traffic Control licensing documentation.

Education

Successful completion of a secondary education or an approved equivalent.

Experience

• A minimum of 3 years of experience providing administrative support to multiple individuals.
• Experience analyzing and interpreting documents in order to apply appropriate rules and procedures.

Knowledge

• Knowledge of MS Office applications including SharePoint, in addition to Workday, OASRS, ESS, OCMS.
• Knowledge of NAV CANADA policies, directives, and guidelines regarding operational training, as well as knowledge of Transport Canada policies and standards.
• Knowledge, interpretation and application of various collective agreements.
• Knowledge of NAV CANADA policies, directives, and guidelines regarding pay and benefits, budgets, security, travel, purchasing, correspondence, records, and confidentiality.

Abilities

• Ability to plan and organize work to meet objectives and deadlines.
• Ability to maintain files, records, and follow-up systems.
• Ability to communicate effectively orally and in writing.
• Ability to work in a team environment.

Personal Suitability

• Effective interpersonal skills, tact, diplomacy, cooperativeness.
• Initiative
• Dependability

Working Conditions

This position is a hybrid position with a minimum - 4 days per week on site.

NAV CANADA is committed to building a skilled, diverse workforce reflective of Canadian society. NAV CANADA encourages a culture of learning and growth, and recognizes that although some technical skills are mandatory, many others can be taught. Our Company strives to create an inclusive and barrier-free selection process and work environment. If you require accommodations during this competition process, please ensure that you inform the interview coordinator or hiring manager of any accommodation measures you may require. NAV CANADA will provide accommodations throughout the recruitment and selection process to applicants with disabilities as required. The successful candidate must meet the security requirement of the position and be legally able to work in Canada.

NAV CANADA employees help guide the world's aircraft safely and expeditiously through Canadian-controlled airspace. With approximately 4600 employees located from coast, to coast, to coast, we offer some of the most exciting careers in the field of aviation. Our employees deliver air traffic services, design and build our technology, maintain our systems, and provide a wide variety of technical and administrative support. Above all, our employees work together to keep our skies safe. NAV CANADA considers our people to be our most important asset, and we are committed to providing a motivating and satisfying workplace. In exchange for your dedication and commitment, you’ll receive a generous compensation and benefits package, opportunities for training and development, and the chance to work for a company that is at the forefront of its industry globally.