National Fleet & Disposal Co-ordinator

NAV CANADA; Ottawa; Hybrid; CAD 111,000 - 140,000; Full time

Benefits offered by this job

Competitive compensation

Defined benefit pension plan

Flexible work arrangements

Opportunities for growth and devlopmen

Diverse and inclusive workforce

Job summary

NAV CANADA is seeking a National Fleet & Disposal Co-ordinator to oversee the national vehicle fleet, manage day-to-day operations, and coordinate procurement and disposal within approved processes. The role requires bilingual English/French and a hybrid work arrangement with a Ottawa-based head office.

The successful candidate will analyze fleet utilization, control costs, and ensure regulatory compliance while collaborating with internal stakeholders and external service providers.

Qualifications

• Knowledge of fleet management principles and lifecycle.
• Experience managing fleet assets and disposal processes.
• Ability to analyze fleet performance and costs.

Responsibilities

• Coordinate NAV CANADA's national fleet program to ensure availability, maintenance, and compliance.
• Oversee fleet operations including maintenance, fuel programs, licensing, and service delivery.
• Maintain fleet inventories, budgets, and lifecycle data for reporting and decision-making.
• Support procurement, leasing, and replacement of vehicles and equipment.

Skills

Fleet management

Analytical

Budget forecasting

Negotiation

Stakeholder management

Education

Secondary school education

Tools

Fleet-management software

Telematics systems

Job description

National Fleet & Disposal Co-ordinator

Job Category: Logistics

Language Requirements: Bilingual Required / Bilingue requis. English and French are required / Le français et l'anglais sont requis.

Work Arrangement: Hybrid / Hybride. Posting End Date: 2026-10-04.

Job Grade: PIPSC-3.

Pay Range: $111,451 - $140,007.

Job Summary:

The National Fleet and Disposal Co-ordinator provide and oversees NAV CANADA’s national vehicle fleet to meet internal operational requirements in a cost-effective and efficient manner. The position manages day-to-day fleet activities, including fuel, repairs, maintenance, licensing and registration, and oversees the day-to-day operational performance of NAV CANADA’s contracted fleet services provider against established contractual and service requirements. The position facilitates fleet acquisitions by gathering operational requirements and supporting the evaluation, procurement or leasing of vehicles and specialized fleet equipment within approved procurement processes and delegated authorities. The position also coordinates the disposition of fleet assets that have reached the end of their lifecycle or have been identified as surplus to operational requirements within approved disposal processes and delegated authorities.

What NAV CANADA offers you:

• Challenging, team-oriented work environment
• Competitive compensation and benefits
• Defined benefit pension plan
• Opportunities for growth and development
• Flexible work arrangements
• Diverse and inclusive workforce

Key Accountabilities:

• Coordinate and oversee NAV CANADA's national fleet program, ensuring vehicles and specialized equipment are available, properly maintained, compliant, and aligned with operational requirements.
• Manage fleet operations, including maintenance, repairs, fuel programs, telematics, licensing, registration, and vendor service delivery to ensure efficient and cost-effective fleet performance.
• Maintain accurate fleet asset inventories, records, and lifecycle data while supporting fleet reporting, performance monitoring, and decision-making.
• Analyze fleet utilization, vehicle condition, operating costs, and service requirements to recommend fleet optimization, renewal, replacement, redistribution, and right-sizing initiatives.
• Coordinate the procurement, leasing, and replacement of vehicles and specialized equipment, including requirements gathering, business case development, vendor engagement, and support for evaluation and selection processes.
• Develop, monitor, and manage fleet operating and capital budgets, forecasts, and business cases to support effective lifecycle management and cost control.
• Build and maintain effective relationships with fleet service providers, manufacturers, dealerships, and internal stakeholders, while supporting contract performance monitoring and supplier management activities.
• Administer fleet disposal activities, including asset retirement, surplus asset management, sales coordination, and revenue recovery in accordance with approved policies and procedures.
• Ensure fleet operations comply with applicable regulatory, safety, licensing, airport, and organizational requirements, including airside vehicle standards where applicable.
• Prepare reports, presentations, and recommendations on fleet performance, sustainability initiatives, emerging technologies, and continuous improvement opportunities to support operational and strategic objectives.

Job Requirements

• Education: Successful completion of secondary school education.

Experience

• 3-5 years of related experience in fleet administration, lifecycle management and asset disposal, or an equivalent combination of education, training and experience.
• Experience administering a geographically dispersed fleet of 200 or more vehicles.
• Experience with telematics systems is an asset.
• Experience administering supplier contracts or service-level agreements.
• Experience supporting vehicle procurement or leasing processes.
• Experience in preparing budgets, forecasts or capital business cases.

Knowledge

• Knowledge of fleet management and vehicle lifecycle-management principles, practices, and processes.
• Knowledge of fleet asset acquisition, leasing and disposal practices.
• Knowledge of financial planning, budgeting, forecasting, and cost management principles.
• Knowledge of vehicle licensing, applicable regulatory, and compliance requirements.
• Knowledge of fleet management technologies, including telematics systems and related data-reporting tools.

Abilities

• Ability to analyze fleet, finance, utilization and supplier-performance data.
• Ability to develop evidence-based findings and recommendations.
• Ability to exercise judgment and work independently within established policies, procedures and delegated authorities.
• Ability to coordinate activities and influence internal and external stakeholders without formal supervisory authority.
• Proficiency with fleet-management systems, telematics, reporting tools and standard business software.
• Ability to apply vehicle maintenance-management principles.

Personal Suitability

• Strong written, verbal and interpersonal communication skills, including the ability to explain requirements and obtain stakeholder cooperation.
• Strong planning, organization and prioritization skills.
• Analytical and problem-solving skills involving operational, financial and service-delivery considerations.
• Negotiation and supplier-relationship skills.
• Budget monitoring, forecasting and business-case development skills.

Working Conditions

• Occasional travel to NAV CANADA and supplier locations.
• Requires a valid driver's license.
• Flexible work arrangements: This position is a hybrid position with a minimum 3 days per week on site.
• The work location is Ottawa Head Office (151 Slater St., Ottawa, ON).

Company Culture and Commitment

NAV CANADA is committed to building a skilled, diverse workforce reflective of Canadian society. If you do not believe that you match every job requirement listed on this job posting, we still encourage you to apply. NAV CANADA encourages a culture of learning and growth, and recognizes that although some technical skills are mandatory, many others can be taught. Our Company strives to create an inclusive and barrier-free selection process and work environment. If you require accommodations during this competition process, please ensure that you inform the interview coordinator or hiring manager of any accommodation measures you may require. NAV CANADA will provide accommodations throughout the recruitment and selection process to applicants with disabilities as required. The successful candidate must meet the security requirement of the position and be legally able to work in Canada.

We thank all applicants for their interest; only those selected for next steps will be contacted.

- NAV CANADA employees help guide the world's aircraft safely and expeditiously through Canadian-controlled airspace. With approximately 4600 employees located from coast, to coast, to coast, we offer some of the most exciting careers in the field of aviation. Our employees deliver air traffic services, design and build our technology, maintain our systems, and provide a wide variety of technical and administrative support. Above all, our employees work together to keep our skies safe. NAV CANADA considers our people to be our most important asset, and we are committed to providing a motivating and satisfying workplace. In exchange for your dedication and commitment, you'll receive a generous compensation and benefits package, opportunities for training and development, and the chance to work for a company that is at the forefront of its industry globally.