Training Administrator

SmartRecruiters, Inc.; Calgary; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Excellent benefits and pension

Job summary

CEDA is looking for a Training Administrator to join our Calgary team and keep the training records accurate and up to date. You’ll enter employee training information in the Learning Management System, ensure records are complete, and verify data integrity.

The role involves collaborating with Operations to resolve discrepancies, supporting new hire training, and assisting with training reports and audits. A detail‑oriented, data‑driven mindset thrives here.

Qualifications

• Minimum 1 year of administrative, data entry or related experience.
• Experience working with databases, software systems or Learning Management Systems is considered an asset.
• Experience in training, learning and development, or a related environment is considered an asset.
• Microsoft Excel skills to navigate, filter data, and use basic search functions.
• Flexibility to occasionally work outside regular business hours during peak periods, as required.

Responsibilities

• Maintain accurate, complete, and up-to-date training records to support accurate training tracking and reporting
• Enter, update and maintain employee training information within the Learning Management System, ensuring information and records are entered accurately and in a timely manner
• Work with Operations and other internal teams as required to clarify training records, resolve discrepancies, and respond to record-related inquiries
• Support new hire training administration, including orientation, HSE training, and other required training activities
• Assist with training reports, record tracking, audits, and other administrative activities to support the training team
• Other duties as assigned

Skills

Administrative work

Data entry

Excel

Attention to detail

Record keeping

Tools

Learning Management System

Databases

Microsoft Excel

Job description

In a complex and ever-changing world, we’re the ones who get it done. CEDA is where resourcefulness meets inventiveness, where experience meets innovation and where challenges inspire world-class solutions. With over 50 years of hands-on experience, our skilled workforce takes on the toughest industrial projects with determination, ingenuity and a results-driven approach—always with safety at the forefront.

We help industries thrive by delivering reliable industrial and environmental services that maximize production, mitigate risk and prevent costly outages. Powered by cutting-edge technologies, CEDA provides more than 120 specialized services and cost-effective solutions across North America, creating exceptional value for our clients.

We are committed to putting the right people, in the right place, at the right time while offering an inclusive work environment, opportunities for professional development, a competitive compensation package and excellent benefits.

If you’re ready to take the next step in your career, CEDA has opportunities for you!

Job Description

CEDA is looking for a Training Administrator to join our Calgary team and keep one of the key pieces of our Training team running smoothly: the details. From entering employee training information to keeping records accurate and up to date, you’ll be the person making sure the right information is in the right place when it’s needed. If a well-organized system and a clean set of records sounds like your kind of thing, keep reading!

This role is a great fit for someone who enjoys working with data and takes pride in getting the details right. There’s plenty of data entry, but it’s not about simply clicking through a screen; accuracy, consistency, and knowing when something doesn’t look right are what make the difference. You'll also work with internal customers to investigate and resolve discrepancies, helping ensure our training records are accurate, reliable, and running smoothly.

What We Offer:

• Excellent benefits and matching pension contributions starting on your first day!
• Monday to Friday, 40 hours per week, with the flexibility to work 3 days in office and 2 days from home
• CEDA’s Office is located along the scenic Bow River!
• A collaborative and supportive team culture that encourages learning and growth

Key Duties & Responsibilities:

• Maintain accurate, complete, and up-to-date training records to support accurate training tracking and reporting
• Enter, update and maintain employee training information within the Learning Management System, ensuring information and records are entered accurately and in a timely manner
• Work with Operations and other internal teams as required to clarify training records, resolve discrepancies, and respond to record-related inquiries
• Support new hire training administration, including orientation, HSE training, and other required training activities
• Assist with training reports, record tracking, audits, and other administrative activities to support the training team
• Other duties as assigned

Role Specifications:

• Minimum 1 yearof administrative, data entry or related experience
• Experience working with databases, software systems or Learning Management Systems is considered an asset
• Experience in training, learning and development, or a related environment is considered an asset
• Working knowledge ofMicrosoft Excel
  • Ability tonavigate spreadsheets, filter data, and use basic search functions
• Flexibility to occasionally work outside regular business hours during peak periods, as required

Personal Characteristics:

• You’re the type of person who notices when something doesn’t look quite right and won’t be satisfied until the details are checked and corrected
• There’s something satisfying about a clean spreadsheet, an organized record, and knowing the information is exactly where it needs to be
• Repetitive work doesn’t slow you down! You can stay focused, consistent, and accurate even when working through high volumes of data
• You like having a list to work through, but can switch gears when a priority request comes your way

Additional Information

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhausted list of all responsibilities, duties and skills required.