Toronto Project Coordinator — Field Operations & Invoicing

Signature Site; Vaughan; On-site; CAD 52,000 - 67,000; Full time

Benefits offered by this job

Competitive hourly rate

Extended health and dental benefits

Paid time off

Team events and culture

Job summary

Signature Site in Canada is seeking a Project Administrator / Coordinator to support our expanding field operations from the Toronto office. This hands-on, office-based role puts you on the phone and in our systems, briefing field technicians and coordinating subcontractors to keep jobs running smoothly.

You will work closely with the dispatcher and technical teams to secure resources, communicate with clients, and ensure accurate invoicing, documentation, and records across multiple accounts in

Qualifications

• Minimum 2 years in project coordination or administrative roles, ideally in field service or trades.
• Comfortable making and managing a high volume of phone and email communication with subcontractors, vendors, and clients daily.
• Strong organizational skills with the ability to manage multiple jobs and shifting priorities.
• Proactive communicator who flags issues early and offers solutions.
• Proficient with internal job management and invoicing systems; MS Office.

Responsibilities

• Serve as the central point of contact between field technicians, the dispatcher, and clients — providing clear job briefs, real-time status updates, and proactive issue resolution.
• Coordinate subcontractors and equipment rentals to ensure the right resources are secured and in place for each job.
• Keep commercial clients informed with timely updates on job status — and communicate issues and solutions early, before they become problems.
• Complete job invoices accurately and in a timely manner using our internal system, ensuring all costs and job details are captured correctly.
• Manage work orders, job documentation, and project records accurately across multiple concurrent accounts.
• Coordinate permit applications and support the team with administrative tasks as the business continues to grow.
• Support estimating and quoting processes with coordination insight and accurate job data.

Skills

Project coordination

Communication

Organization

Proactive problem-solving

MS Office

Ownership

Tools

MS Office Suite

Job description

Signature Site in Canada is seeking a Project Administrator / Coordinator to support our expanding field operations from the Toronto office. This hands-on, office-based role puts you on the phone and in our systems, briefing field technicians and coordinating subcontractors to keep jobs running smoothly.

You will work closely with the dispatcher and technical teams to secure resources, communicate with clients, and ensure accurate invoicing, documentation, and records across multiple accounts in