Project Coordinator

TEP; Halifax; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Medical and dental insurance

Paid vacation

RSP matching

Job summary

TEP Canada, based in Halifax, is seeking a full-time Project Coordinator to join our Halifax, NS office. You will work with Project Managers and teams to ensure task execution, keeping the group organized so field work runs cost-efficiently and on schedule.

The role emphasizes data collection, reporting, forecasting, contract tracking, and close-out activities, with travel to sites as required. The position offers a comprehensive benefits package and a dynamic learning environment.

Qualifications

• Bachelor’s Degree in Engineering or Business (or equivalent education and experience in telecommunications projects)
• Able to organize resources, set priorities and work effectively with project managers and teams
• Proficient with Microsoft Office & Google Suites
• Excel: strong quantitative skills and ability to design moderate spreadsheets and database queries
• Strong analytical skills with reporting and presentations experience
• Attention to detail and accuracy in work
• Ability to work independently and take initiative to complete tasks
• Creative solutions for complex problems
• Ability to manage multiple priorities and meet deadlines
• Effective communication with stakeholders at all levels
• Willingness to travel for meetings and site visits
• Maintain confidentiality
• Canadian resident with permit or citizenship to work in Canada
• Adhere to safety practices

Responsibilities

• Collect and verify data from contractors to generate reports for upper management
• Provide timely status updates and produce accurate forecasting to the Project Manager and project teams
• Identify opportunities for process improvements and efficiency gains
• Resolve and/or elevate issues for successful project completion
• Serve as primary point of contact with external vendors on technical project matters
• Maintain and update company databases/trackers
• Coordinate and track contracts, purchase orders, submittals, and close-out tasks
• Month-end invoicing and reconciling purchase orders across vendors
• Track, document, and maintain meeting minutes with external contractors
• Attend status meetings and present site status reports
• Other duties as required

Skills

Bachelor's Degree in Engineering

Resource organization

Microsoft Office

Google Suites

Microsoft Excel

Analytical skills

Attention to detail

Independent initiative

Creative problem solving

Time management

Stakeholder communication

Travel required

Confidentiality

Education

Bachelor’s Degree in Engineering or Business

Tools

Microsoft Office

Google Suites

Microsoft Excel

Job description

– Halifax, NS
Hiring Manager: Alex Forest (Regional Manager Atlantic Canada)
TEP Canada is seeking a full-time employee as a Project Coordinator, based in our Halifax, NS office. TEP Canada offers a comprehensive benefits package including medical and dental insurance, paid vacation, and RSP matching that will truly assist you in planning for the future. Moreover, we believe in rewarding employees' hard work in addition to providing a fun learning environment.

Summary

The preferred candidate will be responsible for working with Project Managers and project teams to ensure successful task execution while keeping the team organized so that field work can be performed in a cost-efficient and timely manner.

Knowledge, Skills And Abilities

• Bachelor’s Degree in Engineering or Business (or equivalent education and experience in telecommunications projects)
• Skilled in organizing resources, establishing priorities, and working effectively in a collaborative team environment with Project Managers and project teams
• Proficiency in Microsoft Office & Google Suites
• Microsoft Excel: Strong quantitative skills with the ability to design moderately complex spreadsheet solutions and database queries
• Solid analytical skills with experience in compiling information into useful reports and presentations
• Capable of delivering quick, but accurate, work (attention to detail is imperative)
• Capacity to take initiative to see tasks and projects through to completion independently
• Ability to develop creative solutions to complex problems
• Ability to manage multiple priorities and pivot between tasks while managing time effectively to achieve project goals within stringent deadlines
• Effectively communicate with all layers of stakeholders
• Required travel for meetings and site visits
• Maintain confidentiality
• Canadian resident with necessary permit or citizenship to work in Canada
• Adhere to all company and industry standard/regulations/safety practices

Essential Functions

• Collect and verify data from contractors to generate reports for upper management
• Provide timely status updates and produce accurate forecasting to the Project Manager and project teams as required
• Identify opportunities for process improvements and efficiency gains
• Resolve and/or elevate issues in a timely fashion for successful completion of project
• Serve as primary Point of Contact with external vendors on technical project matters
• Maintain and update company databases/trackers
• Coordination and tracking of contracts, Purchase Orders, submittals, and complete project close-out tasks
• Month-end invoicing, including reconciling Purchase Orders across multiple vendors
• Track, document, and maintain meeting minutes with external contractors
• Attend status meetings and present site status reports
• Other duties as required

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands and Work Environment

Work is performed in climate-controlled office environment. Employee is regularly required to sit, stand, walk, use hands and fingers to feel and handle, reach with arms and hands, speak, and hear.