Project Coordinator

Bird Construction; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Bird Construction in Toronto, ON is seeking a Project Coordinator to support Project Managers and Superintendents in coordinating safety, quality, administration, scheduling and cost controls on commercial projects.

You will maintain project files, manage document logs and submittals, review progress payments, liaise with architects, engineers and subcontractors on changes, and prepare meetings and minutes.

Qualifications

• Completed post‑secondary degree or diploma in construction‑related discipline.
• Minimum 3 years of experience in a project support role.
• Experience on commercial and/or institutional projects from start to finish.
• Experience in either Stations/ MECP or Stations/ Architectural Finishes is preferred.
• Ability to read and interpret contract specifications, drawings and other construction documents.
• Strong teamwork and customer-service orientation.

Responsibilities

• Assist with overall work plan and schedule execution.
• Organizes project files and manages electronic document systems.
• Maintains up-to-date project documents (drawings, submittals, logs).
• Reviews subcontractor progress applications and payment certificates.
• Liaises with architects, engineers, subcontractors and suppliers on contracts and changes.
• Prepares and participates in project meetings.
• Distributes detailed meeting minutes promptly.
• Supports final turnover to client at completion.
• Coordinates deficiencies and monitors status.

Skills

Teamwork

Time management

Reading drawings

Contract specifications

Customer focus

Education

Post-secondary degree or diploma in construction-related discipline

Tools

MS Office

MS Project

SharePoint

Job description

Reporting to the Project Manager, the Project Coordinator will work closely with Project Managers and Superintendents and will be responsible for coordination of project requirements including but not limited to safety, quality, administration, scheduling, cost controls, client/sub-contractor/craft communication and management. Experience in either Stations/ MECP or Stations/ Architectural Finishes is highly preferred.

This position is based out of Toronto, ON.

What You Will Be Working On

• Assists with preparation and execution of overall work plan and schedule.
• Organizes and maintains project site files and documents; manages electronic document database and/or file sharing site.
• Maintains up-to-date, accurate documents for the project including drawings, plans, submittals, document logs, purchase orders, etc.
• Reviews subcontractor/supplier progress applications and payment certificates.
• Liaises with architects, consulting engineers, subcontractors and suppliers regarding contract and change notices, design revisions, RFIs, RFQ, etc.
• Prepares and participates in meetings with project team, architects, consultants and subcontractors.
• Prepares and distributes accurate and detailed meeting minutes in a timely manner.
• Assists with providing final document turnover to client at completion of project.
• Coordinate deficiencies in a timely manner.
• Maintains project awareness in order to keep Project Manager and others informed about status and potential project issues.
• Provide other technical office support as required by project team.

What We Are Looking For

• Completed post‑secondary degree or diploma in construction‑related discipline.
• Minimum 3 years of experience in a project support role, preferably a General Contractor or subcontractor.
• Experience working on commercial and/or institutional projects from start to finish.
• Experience in either Stations/ MECP or Stations/ Architectural Finishes is highly preferred.
• Works effectively in a team environment.
• Ability to read and interpret contract specifications, drawings and other construction documents.
• Excellent computer skills and proficiency with MS Office including MS Project; experience with SharePoint is a plus.
• Strong organizational and time management skills in order to prioritize workload and stay on top of things as the project demands increase.
• Client service and customer focus in order to establish and maintain effective relationships with customers.
• Self‑motivated with strong willingness and ability to learn and be challenged.