Toronto Office Experience & Relocation Lead

Personio; Toronto; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare

Retirement savings

Flat hierarchies

Job summary

Solactive AG in Toronto seeks an Office Manager to welcome staff and visitors, manage daily operations, and coordinate facilities. You will drive the move to a new Toronto space, work with teams across Frankfurt, Berlin and Hong Kong, and ensure safety and logistics run smoothly.

You’ll thrive in an international environment, be highly organized, and lead with a service mindset while coordinating with vendors and internal stakeholders.

Qualifications

• Welcoming and service-oriented mindset for a busy office.
• Highly organized and capable of multi-tasking in a cross-border context.
• Confident communicator, clear in writing and speaking.
• Independent, proactive, and able to take initiative with minimal supervision.
• Comfortable working internationally and coordinating across time zones.
• Experience in office management or workplace coordination is a plus.
• Familiarity with Canadian workplace health & safety requirements is an asset.

Responsibilities

• Serve as the first point of contact for employees and visitors.
• Own day-to-day office operations: ordering supplies, vendors, and services.
• Coordinate facilities, maintenance, and safety compliance with building management.
• Plan team events and engagement initiatives to foster community.
• Lead the upcoming office relocation logistics and vendor management.
• Align standards with Office Managers at other locations (Frankfurt, Berlin, Hong Kong).
• Handle mail, packages, and on-site setup of meeting rooms and tech.

Skills

Customer service

Organizational skills

Communication

Self-motivation

Job description

Solactive AG in Toronto seeks an Office Manager to welcome staff and visitors, manage daily operations, and coordinate facilities. You will drive the move to a new Toronto space, work with teams across Frankfurt, Berlin and Hong Kong, and ensure safety and logistics run smoothly.

You’ll thrive in an international environment, be highly organized, and lead with a service mindset while coordinating with vendors and internal stakeholders.