Tendering Coordinator

Technica Mining; Northeastern Ontario; On-site; CAD 55,000 - 85,000; Full time

Job summary

Technica Mining in Sudbury is seeking a motivated Tendering Coordinator to join our growing team and support bid activities from our Ontario headquarters.

You will register tenders, manage document control, coordinate cross-department inputs, and prepare submission packages to client specifications while tracking deadlines, win/loss metrics, and vendor registrations.

Qualifications

• Post-secondary education in business administration, project coordination, or related field, or equivalent experience.
• Experience in tender/proposal coordination, document control, or bid administration.
• Strong organizational skills with high attention to detail and accuracy.
• Proficiency with SharePoint, Microsoft Office, and vendor management portals.
• Discretion handling confidential client and pricing information.

Responsibilities

• Register tenders, RFPs and RFQs and setting up folders, compliance matrices, and estimating files for each opportunity.
• Auditing tender packages for completeness and flagging gaps to the Business Manager.
• Preparing Go/No-Go decision packs with client, project, and bid history research.
• Maintaining the master tender calendar and scheduling backward from submission deadlines.
• Controlling document versions and assembling final submissions to client specifications.
• Managing client clarification questions and submitting tenders through required channels.
• Tracking win/loss outcomes and rates, and reporting pipeline and hit-rate metrics.
• Maintaining vendor portal registrations (ISNetworld, Avetta, Cognibox, etc.) and prequalification submissions.
• Tracking expiry dates for insurance, bonding, safety certifications, and jurisdictional registrations.
• Owning Technica’s tender templates and corporate content library.

Skills

Organizational skills

Deadline management

Written communication

Cross-department coordination

SharePoint proficiency

MS Office

Vendor portals

Confidential information handling

Education

Post-secondary education in business administration / project coordination or related field

Tools

SharePoint

Microsoft Office

Job description

Currently, Technica is seeking a motivated individual to join our growing team as an Tendering Coordinator working out of our Sudbury headquarters reporting to the Business Manager.

The key responsibilities include, but are not limited to:

• Registering new tenders, RFPs and RFQs, and setting up folders, compliance matrices, and estimating files for each opportunity
• Auditing tender packages for completeness and flagging gaps to the Business Manager
• Preparing Go/No-Go decision packs with client, project, and bid history research
• Maintaining the master tender calendar and scheduling backward from submission deadlines
• Controlling document versions and assembling final submissions to client specifications
• Managing client clarification questions and submitting tenders through required channels
• Tracking win/loss outcomes and rates, and reporting pipeline and hit-rate metrics
• Maintaining vendor portal registrations (ISNetworld, Avetta, Cognibox, etc.) and prequalification submissions
• Tracking expiry dates for insurance, bonding, safety certifications, and jurisdictional registrations
• Owning Technica’s tender templates and corporate content library

REQUIREMENTS

Qualifications:

• Post-secondary education in business administration, project coordination, or related field, or equivalent experience
• Experience in tender/proposal coordination, document control, or bid administration, ideally in construction or mining
• Strong organizational skills with high attention to detail and accuracy
• Proven ability to manage multiple deadlines and shifting priorities
• Excellent written communication and cross-departmental coordination skills
• Proficiency with SharePoint, Microsoft Office, and vendor management portals
• Strong discretion in handling confidential client and pricing information

Why Choose Technica?

Working at Technica means choosing a safe environment where no one employee is more important than the other, and where we prioritize people over projects. We pride ourselves on a culture that is built on our core values of respect, integrity, courage, honesty, and humility, which guide our day-to-day operations and decisions.

In addition, Technica offers aseries of benefitsincluding:

• Comprehensivebenefits package including health, dental, life, and disability benefits
• Company matched pension plan
• Corporate health and Wellness Program (i.e. health risk assessments,training and nutrition plans, etc.)
• Opportunity to grow
• Company events
• Work-life balance

For more information about Technica Mining visit our website at www.technicamining.com or follow us on social media! We thank all applicants for their interest but only those considered for an interview will be contacted.

Technica Mining is committed to fostering a diverse and inclusive workplace. As part of our pledge to being an equal opportunity employer, we encourage Indigenous applicants to self-declare their Indigenous membership on their application. We value diversity and are dedicated to ensuring that Indigenous communities can meaningfully participate in the economic benefits of our shared lands.

In addition, as part of our commitment to being an equal opportunity employer we welcome and encourage applications from people with disabilities. Accommodations are available upon request throughout the recruitment process from candidates with disabilities.

We thank all applicants for their interest but only those considered for an interview will be contacted.