Temporary Operations & Admin Coordinator, Education Program

Hamilton-Wentworth District School Board; Hamilton; On-site; CAD 53,000 - 57,000; Part time

Job summary

Hamilton-Wentworth District School Board (HWDSB) seeks a Temporary Operations Assistant to support the SMH-ON program. The role coordinates financial processes, administers invoices, and maintains operational systems within the HWDSB framework, reporting to the SMH-ON Lead.

The position runs until August 31, 2027, with a 0.5 FTE workload and Ottawa-friendly schedule. Qualifications include a business diploma and 2–3 years in operations or financial/administrative support.

Qualifications

• Secondary school diploma in Business Administration or a related field.
• Minimum 2–3 years of experience in operations, financial or administrative support.
• Understanding of SMH-ON program processes and HWDSB procedures is an asset.
• Experience in MS Office and SparkRock; familiarity with Zoom meetings is preferred.
• Strong communication, time management and attention to detail.

Responsibilities

• Process project staff payment transactions including invoices and expense claims.
• Process external honorarium payments and purchase orders using SparkRock.
• Reconcile statements and maintain vendor accounts in line with Board procedures.
• Generate financial and operational reports to support program activities.
• Maintain databases, spreadsheets and electronic filing systems.

Skills

Operations

Financial support

Administrative support

MS Office

Zoom

SparkRock

Communication

Bilingual EN-FR

Education

Business Admin diploma

Tools

SparkRock

Job description

Hamilton-Wentworth District School Board (HWDSB) seeks a Temporary Operations Assistant to support the SMH-ON program. The role coordinates financial processes, administers invoices, and maintains operational systems within the HWDSB framework, reporting to the SMH-ON Lead.

The position runs until August 31, 2027, with a 0.5 FTE workload and Ottawa-friendly schedule. Qualifications include a business diploma and 2–3 years in operations or financial/administrative support.