Temporary Human Resources Clerk

Simplication; Guelph; On-site; CAD 52,000 - 65,000; Full time

Job summary

The Wellington Catholic District School Board is hiring a 100% temporary Human Resources Clerk at the Catholic Education Centre in Guelph. This role supports staff, principals and managers with HR tasks, data entry, payroll processing and communications.

Requirements include a post-secondary HR/business/office diploma (or equivalent) and at least 2 years in a clerical/administrative capacity, with strong MS Office and HRIS skills. Applications due Aug 13, 2026.

Qualifications

• Post-secondary diploma in HR, Business or Office Administration (or equivalent).
• Minimum 2 years’ related experience in a supportive clerical/administrative role, preferably in HR.
• Advanced computer skills: MS Office, HRIS, and web-based apps.

Responsibilities

• Administer absence tracking and staff deployment systems per collective agreements.
• Download data from Smart Find Express to HRIS for payroll processing.
• Data entry into HRIS and support HR staff with various admin tasks.
• Process general HR inquiries and maintain personnel files and records.
• Support leave requests and coordinate with employees, supervisors and unions.

Skills

Customer service

Attention to detail

Time management

Team collaboration

Education

Post-secondary diploma in Human Resources, Business or Office Administration

Tools

Microsoft Office (Outlook, Word, Excel, OneNote, OneDrive)

HRIS

Website maintenance

Job description

The Wellington Catholic DSB is committed to equity for all students and staff, and to delivering the highest quality education through a qualified workforce that reflects the diversity of the communities we serve. Upon request, we will provide reasonable accommodation in the hiring process to support applicants with disabilities. Please see the job opportunities page on our website for more details.

Job Posting: 26-134

100% Temporary Human Resources Clerk

Location: Catholic Education Centre, 255 Speedvale Ave W., Guelph

Hours: 34.5 hours per week scheduled 7am-3pm Mon-Thurs; 7am-2:30pm Fri

Salary: Non-Affiliated Grade 2 – Step 1 $52,168 – Step 5 $65,212/yr

Start Date: asap

Ending Date: 8-12 weeks

The Wellington Catholic School Board invites applications for the position of Human Resources Clerk. The successful candidate will report to the Supervisor of Human Resources and have responsibility for providing human resources services to staff, principals/vice-principals, managers and supervisors. Responsibilities include, but are not limited to:

RESPONSIBILITIES AND DUTIES:

• Administer the employee absence tracking and supply staff deployment system (Smart Find Express) and production of related reports in accordance with collective agreements and/or board processes.
• Administer the weekly download of data from Smart Find Express (SFE) to the Human Resources Information System (HRIS) for absence and payroll processing.
• Perform transactional data entry into Human Resources Information System (HRIS).
• Support the Human Resources department staff with various functions including but not limited to composing correspondence, maintaining online resources, taking minutes, processing department mail, creating and maintaining personnel and other files, verification of timesheet discrepancies.
• Process and respond to general inquiries related to human resources policies/procedures.
• Support the facilitation of short-term leave of absence requests including assessing collective agreement eligibility, past practice, track/record approvals based on exceptional circumstances and maintain communication with employees, supervisors and unions regarding decisions. Ensure that unpaid leave days are processed through payroll in accordance with department procedures.
• Maintain high quality standards in the delivery of internal human resources services.
• Other duties as assigned by the Supervisor of Human Resources, Executive Superintendent and/or designate.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• A post-secondary diploma in Human Resources, Business or Office Administration (or working towards) and/or related equivalent experience.
• A minimum of 2 years’ related experience in a supportive clerical or administrative capacity, preferably within a Human Resources department. School board experience is an asset.
• Advanced abilities in a computerized environment utilizing software such as Microsoft Office (Outlook, Word, Excel, OneNote, OneDrive), HRIS, website maintenance, and other web-based applications.
• Demonstrated ability to function effectively in a fast-paced office environment with excellent attention to detail, organizational and time management skills, and the ability to multi-task, prioritize workload and maintain efficiency and effectiveness of services.
• Strong customer service focus with excellent interpersonal skills. Must demonstrate ability to function effectively within a team and collaborate with colleagues, principals/vice-principals, supervisors, managers, staff, and others.
• Ability to maintain discretion with confidential information.

Interested and qualified applicants are invited to apply.

Applications must include a detailed cover letter, resume, supporting educational documents, and three references.

POSTING DATE: THURSDAY August 6, 2026

CLOSING DATE: THURSDAY August 13, 2026 at noon

Applications received after the deadline will be reviewed only if needed to fill the position.

Successful external candidates will be required to provide an original Criminal Record Check as a condition of employment. Please note that the CRC must be dated within 6 months of the date of acceptance of employment, and in most cases must include a Vulnerable Sector Screening. While we thank all applicants for their interest in working for the Wellington Catholic District School Board, we wish to advise that only those selected for an interview will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.