Recruitment Specialist - 12 Month

Wellington; Wellington; On-site; CAD 84,000 - 99,000; Full time

Benefits offered by this job

Extended Health Care

Emergency Travel Assistance

Dental Care

Parking

Mileage reimbursement

Job summary

Wellington County is seeking a Recruitment Specialist to focus on full cycle recruiting, onboarding, and HR administration in a customer service oriented environment. The role requires collaboration with hiring managers to meet organizational priorities and ensure compliance with policies and collective agreements.

The position emphasizes managing recruitment events, onboarding programs, leave processes, and accurate HR data in JD Edwards and HRIS systems.

Qualifications

• Three year college diploma in human resources management is required.
• Experience with municipal HR practices and legislation preferred.
• Strong knowledge of recruitment and selection methods.
• Strong recruitment and selection skills and techniques.
• Knowledge of Employment Standards Act, Human Rights Legislation, OHSA, Pay Equity Act, AODA.
• Excellent MS Office skills; HRIS experience with JD Edwards, SAP SuccessFactors, InfoHR.

Responsibilities

• Lead recruitment and selection for non-union and union roles.
• Prepare employment documentation and coordinate payroll-related forms.
• Maintain HR records in JD Edwards and HRIS systems.
• Track employment conditions (education, licenses, approvals).
• Coordinate summer programs and seasonal hires.
• Manage end-of-contract dates and notify managers accordingly.
• Represent the County at career fairs and outreach events.
• Support onboarding and new hire orientation programs.
• Assist with leave management and benefit communications.
• Oversee off-boarding processes and exit interviews.

Skills

Recruitment

Employee onboarding

HR policies

Microsoft Office

Education

Three year college diploma in human resources management

OMMI Certified Municipal Manager accreditation

Tools

JD Edwards

HRIS

SAP SuccessFactors

InfoHR

Job description

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Wellington County consistently ranks as one of the safest communities in Canada and is home to vibrant economies, active and inclusive communities, and beautiful landscapes.
We are committed to building and maintaining a respectful, inclusive and equitable workplace that is representative of the community we proudly serve. The County is looking for individuals who are committed to public service, enjoy collaborating with others and share the County’s values. We value applicants with a diverse range of skills, experiences, and competencies, and are looking forward to welcoming new members to our talented team.
The County offers a generous compensation, benefits and pension package. We also offer ongoing career and development opportunities to our employees, with a commitment to health and well-being.
Posting ID:2598 - this recruitment is for an existing vacancy
Department:Human Resources
Division:Human Resources
Position Type:12 MonthFull Time Contract
Work Location Requirement: Fully On-Site/In-Person
Work Location:Administration Centre, Guelph , Ontario; the County of Wellington is an employer that provides service onsite .
Work Hours: Monday to Friday, 35 hours per week: regular schedule is 8:30 am - 4:00 pm onsite/in-person; flexibility of hours may be required.
Vacancies:1
Application Deadline:10/12/2026
The following includes some of the principal responsibilities for this role and is intended to provide an overview of the position. The full scope of responsibilities is outlined in the complete job description.

BASIC FUNCTION

Reporting to the Manager of Human Resources, the Recruitment Specialist has strong focus in the areas of recruitment and selection, employee onboarding, change and offboarding, to ensure a customer service-centered experience for our employees. The Recruitment Specialist is responsible for developing proactive recruitment and outreach strategies and will collaborate with hiring managers to lead and facilitate full cycle recruitment activities to meet County of Wellington priorities, while ensuring that processes and practices adhere to employment legislation, all applicable policies, and collective agreement. This position will lead various recruitment initiatives including, representing the County at career fairs, development of internal and external recruitment outreach events, as well as establishing relationships with colleges, universities and other organizations.

PRINCIPAL RESPONSIBILITIES

Under the guidance of the Manager of Human Resources (HR), the Recruitment Specialist has the following duties and responsibilities:

• Responsible for all aspects of the recruitment and selection process for Non-Union and Union positions.
• Prepare employment documentation, coordinate approvals with hiring managers/department heads, and enter employees into JD Edwards and the Human Resources Information Systems (HRIS).
• Prepare hire and change packages for payroll; ensure accuracy and completeness of all employment documentation, completed forms relating to payroll, pension and benefits are provided to payroll by the required deadline.
• Track and oversee conditions of employment, such as Police Vulnerable Sector Check, proof of education/designation, proof of valid licence, driver’s abstracts, etc.
• Coordinate the hiring and rehiring of summer students and seasonal employees.
• Track contract end dates and advise managers/department heads accordingly.
• Coordinate and attend the County employment booth at career fairs and other events.
• Assist employees with changes and updating personal information for HR records.
• Conduct employee leave of absence meetings for both legislated leaves of absence and other types of approved leaves of absence, to review benefits plan, pension plan and employment entitlements while on leave; complete leave information package and required documentation.
• Complete off-boarding process for exiting employees; perform exit interviews, when applicable notify the department head, CAO and Director of HR of specific areas requiring review/attention; manage exit interview statistics, including compiling results submitted via the online exit survey.
• Assist with planning and facilitating the New Hire Orientation programme for new employees.
• Prepare and receive responses for requests to the Union and Employee Council impacting recruitment and employee changes in consultation with HR Management as required.
• Advise on and work in accordance with the HR Policy and Procedure Manual and CUPE Local 973 Collective Agreement for applicable HR functions.

MINIMUM QUALIFICATIONS

• Three year college diploma in human resources management or a related field.
• Ontario Municipal Management Institute (OMMI) Certified Municipal Manager accreditation is an asset.
• Minimum four years of experience or equivalent working in human resources, preferably in a municipal setting.
• Strong experience and knowledge with recruitment and selection skills and techniques.
• Specific knowledge of the Employment Standards Act, Human Rights Legislation, Occupational Health and Safety Act, Pay Equity Act, and Accessibility for Ontarians with Disabilities Act.
• Knowledge of compensation systems including pension plan and benefits plan is an asset.
• Excellent working knowledge of Microsoft Office Suite; experience editing website content is an asset.
• Working knowledge of payroll and Human Resources Information Systems (HRIS); experience working with JD Edwards, SAP Success Factors and InfoHR is an asset.
• Excellent customer service and communication skills, including the ability to handle sensitive information in a confidential manner.
• A valid driver’s licence (minimum G2 Class) and access to a reliable vehicle.
  

Pay Range:$84,229.60 - $98,553.00 (2026 Non-Union Compensation Grid)
Benefits: Extended Health Care, Emergency Travel Assistance, Dental Care; mandatory enrolment, premiums 100% covered.
Pension: As a non-full-time (NFT) employee of an OMERS employer, you are eligible to elect to join the OMERS Pension Plan at any time. Enrollment in OMERS is voluntary.
Medical Responsibility Time: Prorated and accrues at 1 day/month.
Vacation: Accrues to start at three weeks/annum; increases based on length of service.
Parking:Provided; taxable benefit provisions apply.
Mileage: If applicable, as per CRA allowances.
The County of Wellington is committed to providing inclusive access and accommodations for disabilities throughout the application and selection process. We are continuously working to improve our systems, policies, and practices to ensure our employees, in all their diversity, can succeed. Should you require accommodation for a disability through the recruitment process, please let us know and we will work with you to meet your needs.
Personal information is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act and will be used only to evaluate the suitability of applicants for employment.