REVISED - Employee & Labour Relations Coordinator

Knighthunter Inc.; London; On-site; CAD 59,000 - 78,000; Full time

Job summary

The Thames Valley District School Board (TVDSB) is a major Ontario employer serving 84,000 students with nearly 14,000 staff across multiple counties. This role supports broad labour and employee relations functions and provides confidential administrative support to meet department objectives.

The Employee & Labour Relations Coordinator will assist with meetings, union activities, grievance coordination, and documentation while ensuring timely, accurate work in a sensitive environment.

Qualifications

• Successful completion of a two-year post-secondary program in Human Resources or equivalent or a degree combined with a post-secondary program in Human Resources or equivalent.
• One year of Human Resources related work experience is required.
• Proficiency in Microsoft Word and Excel is required.

Responsibilities

• Provide support to the Employee & Labour Relations Manager and Team including scheduling meetings, preparing agendas, taking minutes, maintaining files and correspondence.
• Coordinate union activities including scheduling meetings, preparing agendas, responding to leave requests and drafting letters for extensions and leaves.
• Arrange grievance hearing schedules, intake and summarize grievance submissions and manage the Board’s grievance logs.
• Coordinate and send leave of absence and frustration of contract correspondence.
• Gather information requested for legal and College of Teacher requests.

Skills

Interpersonal skills

Written & verbal communication

Discretion & confidentiality

Team collaboration

Education

Two-year HR program

Tools

Outlook 365

MS Office Suite

Excel

Job description

REVISED - Employee & Labour Relations Coordinator

The Thames Valley District School Board (TVDSB) is the fourth largest school board in Ontario and a major employer in one of Canada’s fastest growing regions. Our inclusive and diverse board serves 84,000 students and employs nearly 14,000 staff across the City of London, Elgin, Middlesex and Oxford Counties, Chippewas of the Thames First Nation, Munsee-Delaware Nation and Oneida Nation of the Thames. We offer competitive benefits including a pension program and comprehensive mental health and well-being support. Best of all, every role at TVDSB directly supports the success of children and families in YOUR community. Join TVDSB to build each student's tomorrow, every day!

Employee & Labour Relations Coordinator

JOB TITLE: Employee & Labour Relations Coordinator

DEPARTMENT: Organizational Support Services, Human Resources

BAND: 2

SALARY RANGE: $59,149 - $78,225

HIRING RANGE: $59,149-$75,493

DATE OF VACANCY: 2026 October 12

APPLICATION DEADLINE: 2026 October 8

POSITION SUMMARY: Reporting to the Manager, Human Resources, the Employee and Labour Relations Coordinator will support a broad range of labour and employee relations operational functions. This position provides administrative support to meet department and related system objectives, responds appropriately to inquiries and effectively meets deadlines in a highly confidential and frequently changing environment.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Provide support to the Employee & Labour Relations Human Resources Manager and the Employee & Labour Relations Team including scheduling meetings, preparing agendas, taking meeting minutes, maintaining files and sending correspondence
• Coordinate union activities including scheduling labour management meetings, preparing and distributing labour management agendas, responding and tracking union leave requests and creating letters for annual executive extensions and leaves
• Arrange grievance hearing schedules, intake and summarize grievance submissions and manage the Board’s grievance logs
• Coordinate and send leave of absence and frustration of contract correspondence
• Gather applicable information requested for legal and College of Teacher requests

WORK PERFORMED:

• Respond to general Employee, Supervisor, Administration and labour inquiries while reflecting legislative and internal Board policies
• Provide key team level support to ensure Employee and Labour Relations functions are carried out accurately and timely
• Provide administrative support for job evaluation and collective bargaining committees
• Improve department organization by archiving, digitizing, and maintaining human resource records
• Provide confidential updates regarding employee status such as paid leaves of absence and termination queries
• Update Board documents including re-formatting existing documents
• Prepare reports for management including absence reports, market evaluation reports, etc.
• Other projects and duties as assigned

QUALITIES/SKILLS/SPECIALIZED KNOWLEDGE:

• Proficient in computer applications such as Outlook 365, MS Office Suite, etc.
• Excellent interpersonal skills with effective communication skills, both orally and in writing
• Ability to work both independently and as part of a team
• Ability to maintain confidentiality and manage sensitive employee information

EDUCATION / EXPERIENCE: Successful completion of a two (2) year post-secondary program in Human Resources or equivalent or a degree combined with a post-secondary program in Human Resources or equivalent. One (1) year of Human Resources related work experience is required. Proficiency in Microsoft Word and Excel is required.

The recruitment process requires a criminal background check for work with vulnerable persons.

Please note it is the responsibility of the applicant to ensure that the application is received by Human Resources on or before the deadline date.

If you were educated outside of Canada, you must have your certificates and/or diplomas or degrees assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job. The Alliance of Credential Evaluation Services of Canada is a membership organization that offers fair and credible academic credential assessment services in Canada. (NOTE: This is different from translating credentials into English).

The Thames Valley District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Thames Valley District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources team member indicated below of the nature of any accommodation(s) that you require.

Rachael Patrick, Staffing Specialist Human Resources

We thank all applicants, however, only those selected for an interview will be contacted.