Temporary Administrative Assistant (L3) - Negotiations Department - BC Gener...

BCGEU; Burnaby; On-site; CAD 51,000 - 55,000; Part time

Job summary

BC General Employees' Union (BCGEU) is seeking an Administrative Assistant for the Negotiations Department on a temporary 6-month assignment. The role reports to the Director and Associate Director and provides administrative and word processing support to staff representatives.

Responsibilities include handling a variety of documents, coordinating materials for votes, maintaining filing systems, responding to inquiries, arranging travel, and performing related duties.

Qualifications

• 2–4 years' administrative experience
• High school graduation supplemented by administrative training
• Excellent keyboarding (40 - 50 wpm)
• Excellent Microsoft Word and Excel skills
• Excellent communication, spelling and grammatical skills
• Aptitude for organization and detail
• Good telephone manner
• The ability to set priorities and work within time limits

Responsibilities

• Process documents on a PC including bargaining proposals, contracts, reports, memoranda, forms, leaves of absence, meeting notices and general correspondence
• Coordinate, prepare and distribute materials for strike/ratification votes
• Maintain filing systems and daily bring forward system
• Respond to telephone inquiries and walk-in visitors; arrange appointments
• Make travel and hotel arrangements; sort and distribute mail
• Perform other related duties as required

Skills

Keyboarding 40-50 wpm

Communication skills

Spelling & grammar

Organization & time management

Telephone courtesy

Education

High school diploma with administrative training

Tools

Microsoft Word

Microsoft Excel

Job description

• Temporary Administrative Assistant (L3) - Negotiations Department - BC General Employees' Union (BCGEU)

Temporary Administrative Assistant (L3) - Negotiations Department - BC General Employees' Union (BCGEU)

TEMPORARY ADMINISTRATIVE ASSISTANT (L3)

NEGOTIATIONS DEPARTMENT

Job Title: Administrative Assistant – Negotiations Department

Duration: Temporary 6-month

Job Summary:

Reporting to the Director and Associate Director of Negotiations, an Administrative Assistant is required to provide administrative and word processing support to staff representatives in the Negotiations Department.

Key Responsibilities:

Will include processing a variety of documents on a personal computer including bargaining proposals, contracts, reports, memoranda, forms, leaves of absence, meeting notices and general correspondence; coordinating, preparing and distributing various materials for strike/ratification votes; maintaining filing systems and daily bring forward system; responding to telephone inquiries and walk-in visitors; arranging appointments; making travel and hotel arrangements; sorting and distributing mail; other related duties as required.

Qualifications and Experience:

Applicants must have 2-4 years' administrative experience; high school graduation supplemented by administrative training; excellent keyboarding (40 - 50 wpm); excellent Microsoft Word and Excel skills; excellent communication, spelling and grammatical skills; an aptitude for organization and detail; good telephone manner; the ability to set priorities and work within time limits.

Please note that temporary and probationary employees are not eligible for remote work arrangements.

Hours of work are 32 per week, 4 days.

The BCGEU supports employment equity. Indigenous workers, workers of colour, women, LGBTQ2SI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.

Wage Rate: $36.79 - $40.07 per hour

BCGEU Headquarters is on the unceded and shared traditional territory of the xʷməθkʷəy̓əm (Musqueam),Skxwú7mesh (Squamish) & Səlí̓ lwətaʔ (Tsleil-Waututh) peoples.