Procurement Officer

BC General Employees' Union (BCGEU); Burnaby; On-site; CAD 101,000 - 142,000; Full time

Job summary

BC General Employees' Union (BCGEU) in Burnaby, BC, is seeking a Procurement Officer for a 1-year term to lead procurement across the union, including goods, equipment and services. Reporting to the Director of Facilities and Procurement, you will design strategies and oversee competitive processes.

The role emphasizes RFx development, negotiation, contract drafting, purchasing controls, and contract administration, with leadership of the procurement team and governance to ensure value and

Qualifications

• Experience leading strategic procurement processes and developing sourcing strategies.
• Ability to assess costs and financial implications within budgets.
• Knowledge of union-related procurement obligations and contract law.
• Ability to prepare clear procurement documents and evaluation reports.
• Strong analytical, communication and negotiation skills.
• Experience with vendor management and reporting.

Responsibilities

• Procurement planning and strategic sourcing coordination.
• Lead competitive procurement processes including tenders.
• Direct the Senior Buyer and procurement staff.
• Prepare, review and administer contracts; coordinate renewals.
• Review requests, assess costs and financial implications.
• Ensure compliance with policies and risk management.
• Maintain procurement records and support systems.
• Provide guidance to internal stakeholders.

Skills

Strategic procurement

RFx development

Evaluation

Negotiation

Contract drafting

Purchasing controls

Contract administration

Stakeholder management

Financial analysis

Reporting

Tools

Microsoft Word

Excel

Outlook

Purchasing systems

Electronic records management

Job description

Location: 4126 Norland Ave, Burnaby, BC V5G 3S8

Duration: 1-year

Job Summary: Reporting to the Director of Facilities and Procurement, the Procurement Officer provides leadership, coordination and oversight of procurement across the BCGEU, including goods, equipment, professional services and operational contracts. The Officer develops procurement strategies, leads complex competitive processes and oversees procurement-related contract development and administration.

Key Responsibilities:

• Procurement Planning and Strategic Sourcing: Develop and coordinate procurement plans, assess purchasing needs, and identify appropriate sourcing strategies to achieve best value.
• Competitive Procurement and Evaluation: Lead and coordinate competitive procurement processes, including preparing tenders, evaluating submissions, negotiating terms and making award recommendations.
• Functional Direction to the Senior Buyer and Procurement Team: Provide guidance, direction and support to the Senior Buyer and procurement staff, including assigning work, reviewing deliverables and supporting complex procurement activities.
• Contract Development and Administration: Prepare, review and administer contracts, coordinate renewals and amendments, and support the resolution of supplier and contractual issues.
• Financial and Commercial Analysis and Purchasing Controls: Review procurement requests, assess costs and financial implications, and support purchasing decisions that align with approved budgets and organizational requirements.
• Procurement Governance and Contractual Risk: Ensure procurement activities comply with organizational policies, delegated authorities and applicable requirements while identifying and addressing procurement and contractual risks.
• Procurement Systems and Records: Maintain accurate procurement records and contract information, support procurement systems and develop tools to improve reporting and administrative processes.
• Stakeholder Communication and Service Delivery: Provide procurement advice and guidance to internal stakeholders, coordinate purchasing requirements and maintain effective supplier and departmental relationships.
• Strategic Support and Continuous Improvement: Identify opportunities to improve procurement practices, streamline workflows and support long-term procurement planning.
• Other Related Duties: Perform other related duties consistent with the scope and classification of the position.

Knowledge, Skills & Abilities:

• Strong working knowledge of strategic procurement, RFx development, evaluation, negotiation, contract drafting, purchasing controls and contract administration.
• Ability to analyze commercial terms, explain financial and operational implications, identify potential contractual concerns and coordinate Legal’s interpretation and advice.
• Knowledge of procurement obligations relevant to a private trade union, including organizational policies, union requirements, contract law, confidentiality and privacy.
• Ability to review and clarify specifications in consultation with requesting departments and technical advisors, and to prepare clear procurement documents, evaluation reports and recommendations.
• Ability to assess commercial terms, analyze pricing and total costs, identify risks and develop practical recommendations.
• Strong organizational skills and the ability to manage concurrent priorities, deadlines and stakeholder requirements.
• Proficiency with Microsoft Word, Excel and Outlook, purchasing systems and electronic records management.
• Strong written and verbal communication, negotiation and interpersonal skills, with the ability to work tactfully with elected officers, staff, suppliers and advisors.
• Demonstrated judgment, discretion and ability to protect confidential information and maintain impartial procurement processes.

Travel and Employment Requirements:

Travel is required; therefore, applicants must hold a valid B.C. Drivers Licence. An approved, union-made, non-luxury vehicle is required upon successful completion of the six-month probationary period, subject to the terms and conditions of the applicable BCGEU BCUWU collective agreement.

SALARY RANGE:

Annually: $100,601.91 – $141,688.64

Please note that temporary and probationary employees are not eligible for remote work arrangements.

The BCGEU supports employment equity. Indigenous workers, workers of color, women, 2SLGBTQI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.

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