Temporary 1.0 School Office Administrator

Simcoe Muskoka Catholic District School Board; Barrie; On-site; CAD 42,000 - 52,000; Full time

Job summary

The Simcoe Muskoka Catholic District School Board is seeking an Administrative Assistant to coordinate and provide secretarial support within a school setting. The role focuses on maintaining efficient office workflows, scheduling, registrations, and budget tracking to support safe and positive learning environments.

You will handle correspondence, prepare reports, maintain records, and respond to inquiries in line with board policies, working closely with staff and families.

Qualifications

• Two year College Diploma or equivalent secretarial experience in a school setting.
• Excellent secretarial and bookkeeping skills; strong time management.
• Proficient in keyboarding and Word processing; familiarity with school software.
• Familiarity with SDS, PowerSchool and e-Funds desirable.
• Strong communication and interpersonal skills with the public and staff.
• Ability to work independently and as part of a team; initiative showcased.
• Knowledge of attendance/safe arrival procedures and medication administration.
• First Aid Certification would be an asset.

Responsibilities

• Coordinate and maintain daily office workflow in a school setting.
• Coordinate student registrations and monitor school budgets and supplies.
• Prepare correspondence, reports and maintain proper accounting records.
• Maintain files/records and respond to inquiries per board policy.

Skills

Secretarial experience

Bookkeeping

Time management

Keyboarding

Office equipment

Communication

Team player

Independent work

Policy knowledge

First Aid (asset)

Education

Two year College Diploma

Tools

Word processing

Accounting software

Spreadsheet

Database applications

SDS

PowerSchool

e-Funds

Job description

The successful candidate will be responsible for coordinating and providing administrative and secretarial support services within a school setting in order to ensure a positive and safe learning environment for all students, staff and members of the public. Duties include, but are not limited to: scheduling, prioritizing and maintaining the daily workflow of the office; coordinate and conduct student registrations, monitor school budgets and supplies, coordinate the purchase of school supplies and services and maintain proper accounting records accordingly, preparation and/or typing of correspondence, completion of reports and documents, maintenance of files and records, and answering and/or directing enquiries as per board/school policy.

This position works year round, 7 hours per day, Monday to Friday; schedule to be determined by the Principal.

Required Skills and Qualifications:

• Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position
• Excellent secretarial and bookkeeping skills. Proven time management, scheduling and organizational skills
• Demonstrated proficiency in keyboarding, computer and word processing skills, utilizing programs such as Word, e-mail systems, Accounting, Spreadsheet and Database applications. Previous exposure in working with SDS, Power School and e-Funds is desirable.
• Familiarity with office equipment including; photocopier, facsimile, public address system, and multi-line phone system.
• Strong communication skills and effective interpersonal skills in dealing with students, parents, Administration, Teachers, Board Office personnel and the general public
• Proven ability to work co-operatively both independently and as a member of an interdepartmental team
• Demonstrated track record of initiative and ability to assume a leadership role
• Good knowledge of school policies regarding attendance/safe arrival procedures and administration of medication is essential; as well as knowledge of School- specific activities such as kindergarten and student registration and OSR maintenance
• First Aid Certification would be an asset

Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department at [e-mail] or [phone] ext. 2 12.

Only those candidates selected for an interview will be contacted.

As a condition of employment, new employees to SMCDSB are required, by legislation,

to submit a satisfactory Criminal Background Check with Vulnerable Sector Screening.

THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER