Document Administrator (Contract)

Voyageur Aviation Corp; North Bay; On-site; CAD 32,000 - 36,000; Full time

Job summary

Voyageur Aviation Corp. in North Bay, Ontario, is seeking a Document Administrator (Contract - 5 Months) to control, edit, format, and distribute the Company’s CPP documents and training materials.

The role also supports the Safety & Risk Management Systems team. You will maintain CPP documents, training programs, and ensure adherence to company standards while coordinating with document owners and regulatory bodies for approvals.

Qualifications

• Minimum 2 years’ experience in administration or related field.
• Post-secondary education in document/records management, office administration, or library science.
• Strong computer skills: Word, Excel, Outlook and PowerPoint.
• Knowledge of Adobe Acrobat, DocuShare, OneNote, Visio, SharePoint and Access.
• Detail oriented, self-starter, able to work independently.
• Excellent time management and organizational skills.
• Strong verbal, written and presentation communication skills.
• Legally eligible to work in Canada with clear criminal background check.

Responsibilities

• Maintenance and Control of the CPP.
• Maintenance and Control of company training programs.
• Review changes to documentation for adherence to company standards.
• Process and format changes to documentation for adherence to standards.
• Provide annual document review notification to document owners.
• Provide copies of master documents to document owners or delegates for amendments.
• Liaise with document owners on all documentation.
• Final review to ensure documentation meets company standards prior to printing.
• Submit regulatory CPP documents and training programs to regulatory bodies.
• Distribute CPP documents to access/control software.
• Prepare and upload training presentations to training software.
• Maintain a compliance matrix database of applicable regulations and CPP documents.
• Provide controlled copies of documentation on request for bids, audits, etc.
• Notify personnel of CPP changes (additions, amendments, deletions).
• Review any other company documentation as requested.

Skills

Administrative experience

Time management

Communication skills

Detail oriented

Independent worker

Education

Document/records management

Office administration

Library science

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Adobe Acrobat

DocuShare

OneNote

Visio

SharePoint

Access

Job description

Job Category: SAFETY RISK MANAGEMENT SYSTEMS

Requisition Number: DOCUM001836

• Posted : August 31, 2026
• Full-Time
• On-site

Locations

Showing 1 location

North Bay, ON P1B8G2, CAN

Description

What is Voyageur Aviation Corp.?

Unfamiliar with what we do? No worries, we've got you covered!

At Voyageur Aviation Corp., we deliver innovative solutions to customers with unique aviation requirements. We are an integrated provider of specialized aviation services, including, advanced engineering and maintenance capabilities, part sales and logistics management, aircraft leasing, and contract flying operations both internationally and domestically supporting humanitarian missions, cargo, and workforce movements to remote communities. Our headquarters are in North Bay, Ontario, and we are a wholly owned subsidiary of Chorus Aviation Inc.

What we offer and what makes us special:

• We stand out as a leading company engaged in exceptionally distinctive projects, spanning captivating destinations worldwide, and collaborating with extraordinary and exclusive clients.
• We can turn your wildest imagination into reality, whether it's complete plane restructuring and modernization, complex maintenance, or a comprehensive plane redesign.
• Our team comprises the best, with unparalleled expertise. No one else on Earth can match what we achieve. We are true pioneers in avionic technology.
• Abundant growth opportunities await you here. Our employees choose to stay for the long term, thriving in a culture of continuous learning and boundless possibilities.
• We've got you covered! Our comprehensive benefits program is employer-paid and includes extended health care, out-of-country insurance, as well as life and disability coverage.
• Additionally, we offer a retirement pension plan, an employee and family assistance plan, and participation in the Employee Share Ownership Plan (TSX: CHR).

Explore your next role:

As a member of the Documentation Department team, Document Administrator (Contract - 5 Months) position is responsible for controlling, editing, formatting, distributing, and maintaining the Company’s Compendium of Policies and Procedures documents and training programs. Additionally, this position provides support to the Safety & Risk Management Systems functions.

• Maintenance and Control of the Compendium of Policies and Procedures (CPP)
• Maintenance and Control of company training programs (presentations, tests, and supporting documentation)
• Review changes to documentation for adherence to company standards and administrative errors
• Process and format changes to documentation for adherence to company standards
• Provide annual document review notification to document owners
• Provide copies of master documents to document owners or delegates for amendments
• Liaise and provide guidance with document owners or delegates on all documentation
• Final review to ensure documentation meets company standards prior to printing and distribution
• Submit regulatory CPP documents and training programs to Regulatory bodies for approval or review
• Distribute (paper and electronic) CPP documents to various access and control software
• Prepare and upload training presentations to training software
• Maintain compliance matrix database of applicable regulations and CPP documents
• Provide controlled copies of documentation on request for bids, audits, etc.
• Provide notification to all personnel of CPP changes (additions, amendments, and deletions)
• Review any other company documentation as requested

Your Distinctive Ingredients for Success:

• Minimum 2 years’ experience in administration or related field.
• Post-secondary education in document/records management, office administration, library science or related field.
• Strong computer skills, including Microsoft Word, Excel, Outlook and Power Point.
• Knowledge and experience with Adobe Acrobat, DocuShare, OneNote, Visio, SharePoint and Access.
• Detail oriented, self-starter and ability to work independently with minimal supervision.
• Demonstrated time management and organizational skills with the ability to multitask effectively.
• Effective verbal, written and presentation communication skills.
• Candidates must be eligible to work for a Canadian company, provide a clear criminal background check.

You must be legally eligible to work for a Canadian company (e.g., be a Canadian citizen, permanent resident of Canada, or possess a valid work permit) and provide a clear Criminal Background Check.

You belong here!

Voyageur Aviation Corp. is committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require accommodation for the recruitment/interview process, please let us know and we will work with you to meet your needs.

Location and other Key Details:

• You will work out of our North Bay head office.
• This position starts at $22.93/hour, with compensationcommensuratewith experience