Technical Project Coordinator

Vretta; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

Vretta is seeking a Technical Project Coordinator with scrum experience to join our Project Management team in Toronto. This role focuses on client-first mindset and creative problem solving to keep partners and staff aligned and motivated.

You will manage project plans, coordinate with teams and stakeholders, and organize daily stand-ups, ensuring clear responsibilities and on-time delivery across our SaaS projects.

Qualifications

• Experience coordinating SaaS projects in fast-paced or agile environments.
• Strong analytical and problem-solving abilities.
• Able to prioritize under competing demands in a high-pressure setting.
• Experience with Scrum or Kanban frameworks.
• Excellent attention to detail and process understanding.
• Proactive, flexible, and highly organized with team spirit.
• Genuine enthusiasm for education.

Responsibilities

• Create, update, and keep track of project plans, tasks, and milestones according to agile/scrum methodology
• Coordinate with project team members on a daily basis to communicate tasks and establish thorough understanding of the project to ensure efficient performance.
• Coordinate with external project stakeholders on a periodic basis to ensure they are aware of project details and progress and have work as per plan
• Maintain a strong relationship with all project stakeholders.
• Ensure team members know their roles, ownership, processes are followed, and teams are self-managed.
• Organize daily technology and project stand-ups with relevant teams.
• Organize meetings with key internal project stakeholders and functional heads to provide updates on progress.
• Create and maintain meeting minutes, periodic updates, etc. as per project requirements.

Skills

SaaS project coordination

Analytical skills

Judgment under pressure

Agile frameworks

Attention to detail

Initiative & flexibility

Team-oriented

Passion for education

Bilingual English/French

Tools

GitLab

MS Project

Job description

Vretta is looking for a Technical Project Coordinator with scrum experience and excellent organizational skills to join our Project Management team. This is a position requiring a client-first attitude and creative problem solving ability. The Project Coordinator should have the attitude and energy to ensure that our partners and staff feel accomplished.

Responsibilities

• Create, update, and keep track of project plans, tasks, and milestones according to agile/scrum methodology
• Coordinate with project team members on a daily basis to communicate tasks and establish thorough understanding of the project in order to ensure efficient performance.
• Coordinate with external project stakeholders on a periodic basis to ensure that they are fully aware of the project details, updated on the progress, and always have work to do as per the project plan
• Maintain a strong relationship with all project stakeholders.
• Ensure that team members know their respective roles, have a sense of project ownership, processes are followed, and teams are self-managed.
• Organize daily technology and project stand-ups with relevant teams of the project.
• Organize meetings with key internal project stakeholders as well as functional heads to provide updates on project progress.
• Create and maintain meeting minutes, periodic updates, etc. as per project requirements.

Requirements

• SaaS project coordination experience in fast paced environment or agile environments.
• Strong analytical skills and problem-solving ability.
• Able to exercise good judgment in fast-paced high-pressure work environments, sometimes with competing priorities.
• Experience with agile frameworks (i.e., Scrum, Kanban).
• Excellent attention to detail and ability to understand process roadblocks and challenges.
• Flexibility and the ability of taking initiatives along with possessing excellent organizational skills.
• Highly motivated, organized, personable and able to work with a team.
• Genuine enthusiasm for education!

Nice To Have

• Certified Scrum Master (CSM) certification is a bonus.
• Experience working with GitLab and MS Project is a bonus.
• Bilingual (English and French) is a bonus.

Why Join Vretta

• Work in an environment where every individual's contribution is crucial to the company's culture, products, and clients.
• Work at the cutting edge of education on products that make a meaningful impact on students' lives globally.
• Organic and stable business model offering great stability for employees.
• A globally distributed, diverse team that operates based on trust.
• Competitive benefits package and professional growth.
• Lots of team activities and fun!

About Vretta

We have dedicated the past 16 years towards the modernization of assessment and learning experiences that have transformed educational practices for ministries of education, academic institutions, examination bodies, and training organizations around the world. Today, our team of over 100 architects, designers, technologists, psychometricians, and project ninjas support our partners transition from legacy e-assessment and learning systems to world-class technology solutions that are efficient, equitable, flexible, and drive student-success. We welcome you to join us on our mission of giving every student the opportunity to succeed in their academic lives and beyond.