Technical Coordinator

Stantec Consulting International Ltd.; Victoria; On-site; CAD 65,000 - 94,000; Full time

Job summary

Stantec is seeking an experienced administrative professional to support document control, SharePoint management, industry outreach, and training development across technical teams. The role involves coordinating with leaders, maintaining filing structures, and organizing digital learning resources.

You will manage bi-monthly webinars, maintain attendance records, and assist with LMS curriculum, certificate issuance, and conference planning.

Qualifications

• Degree in Business Administration / Management or equivalent experience.
• 5+ years of administrative experience.
• Experience with confidential information and multi-level management interactions.
• Proficiency in MS Office and SharePoint.
• Experience with LMS, video production software, and e-learning tools.

Responsibilities

• Coordinate document control with managers and leadership; review and format documents to branding standards.
• Develop and maintain SharePoint sites; manage site architecture and permissions.
• Support industry outreach, marketing budgets, conference planning, and abstract submissions.
• Develop and deliver training programs; schedule and facilitate bi-monthly webinars; assign onboarding training.
• Maintain attendance, training trackers, and LMS records; issue certificates where applicable.

Skills

MS Office Suite

Communication

Confidential information handling

Independent & team work

Time management

Interpersonal skills

Construction knowledge

Education

Degree in Business Administration / Management

Tools

Microsoft SharePoint

Adobe Premiere Pro

TechSmith Camtasia

Articulate 360 Storyline / Rise

LMS systems (TalentHub)

Job description

Your Key Responsibilities

Document Control

Collaborate with Technical Service Area Managers and Leadership on coordination of technical documentation:

• Support development of ongoing technical working documents;
• Review and format documents to branding standard;
• Review locally saved documents for consolidation and migration to SharePoint or other specified locations;
• Manage filing structures, file versioning, and archive documents in the local servers as required.

SharePoint Management

Develop and maintain Technical SharePoint sites:

• Organize site architecture, content manage site pages, and modify user permissions as needed;
• Create discipline-wide announcements;
• Maintain technical document libraries, naming conventions, metadata, and file mapping SharePoint documents with local server documents;
• Facilitate monthly virtual SharePoint orientations.

Industry Outreach and Marketing

Work with Technical Subject Matter Experts and Leadership on industry outreach:

• Maintain a list of key industry-facing and client-facing conference venues for business planning;
• Support Leadership with Marketing and Business Development fiscal year budget planning
• Collaborate with Buildings Marketing Lead and Leadership on National level conference approvals
• Track progress and submittal of abstracts, whitepapers, and technical presentations;
• Retrieve conference proceedings for posting to SharePoint.

Training Development and Delivery

Partner with Technical Service Area Managers, Subject Matter Experts, Leadership, and Learning & Organizational Development team on training development and technical staff training:

• Extract and download bi-weekly New Hire reports;
• Assign technical onboarding training programs and additional training modules to new hires and existing staff;
• Collect technical topics and presenter roster for bi-monthly internal webinar;
• Schedule, facilitate, and take attendances for bi-monthly technical webinars targeting multi-disciplines;
• Follow up and request vetting of presentations prior to delivery;
• Record and video edit technical webinars;
• Work with Technical Development team on redevelopment or content update of existing technical presentations and recordings;
• Partner with L&OD team to coordinate curriculum design, training delivery, and attendance records in LMS;
• Maintain attendance reports, training tracker, and learning catalogue;
• Support internal trainers with bi-annual live technical orientations and distribution of training needs and feedback surveys;
• Support staff with Architectural Continuing Education learning credit applications and issuance of learning certificates.

Your Capabilities and Credentials

• Exemplary communication skills including writing, proofreading and editing;
• Experience working with confidential and sensitive information;
• Confidence in interacting with all management levels and external vendors;
• Ability to work independently with minimal supervision and in a team environment;
• Excellent time management and organizational skills;
• Great interpersonal skills such as initiative and attention to details;
• Basic understanding of construction terms and processes;
• Proficiency in MS Office Suite (Word, PowerPoint, Excel, Teams);
• Experience with Microsoft SharePoint or other document management platforms;
• Experience with Learning Management Systems such as TalentHub or equivalent;
• Experience with video production software such as Adobe Premiere Pro or TechSmith Camtasia is preferred;
• Experience with e-learning authoring tools such as Articulate 360 Storyline, Rise, or other alternatives is preferred.

Education/Experience

• Degree in Business Administration / Management or an equivalent combination of experience
• 5 or more years of administrative experience

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Range

Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$64,800.00 - $93,900.00 Annually