Technical Coordinator

Tobermory; Vaughan; On-site; CAD 73,000 - 79,000; Full time

Job summary

City of Vaughan is seeking a Technical Coordinator to manage the financial aspects of corporate capital projects across departments. You will input, update, monitor and track projects using Microsoft Office Suite and other project management software.

Registration has started and will end soon. The role requires a Community College Diploma in Business Administration and at least four years in a financial project management environment, with strong organizational and communication skills.

Qualifications

• Diploma in Business Administration or equivalent.
• Minimum of 4 years’ experience in a financial project management environment.
• Proficient with Microsoft Office Suite.
• Excellent organizational, arithmetic, verbal and written communication skills.
• Valid Ontario G driver’s license with access to a vehicle.
• Ability to work outside regular hours.

Responsibilities

• Monitor and review corporate capital projects to ensure compliance with contracts and requirements.
• Coordinate meetings with staff to gather information, resolve issues and expedite work.
• Prepare construction and financial status reports for Senior Management for Council reports.
• Maintain procedures to ensure projects are tracked and information is current and file documentation is up to date.
• Monitor and track corporate capital accounts and assist project managers to ensure funds are available.
• Respond to inquiries or issues from internal and external stakeholders regarding capital projects.
• Liaise with staff, departments, contractors and vendors on capital projects.
• Prepare purchase orders and process invoiced progress payments for timely processing.

Skills

Organizational skills

Arithmetic

Verbal communication

Written communication

MS Office

Education

Business Administration diploma

Tools

Microsoft Project

Job description

The City of Vaughan is inviting all the candidates to show their interest in this post of technical coordinator. They’re looking for candidates who can fulfil all the requirements of the post. Working at this post they’re responsible for administering the financial component of corporate capital project assignments for various Departments under the Program Management Office. Inputs, updates, monitors, and tracks capital projects using Microsoft Office Suite and other Project Management Software. Registration for this post has started and it will end soon.

Employer Name: City of Vaughan
Position: Technical Coordinator
No. of vacancies: 1
Salary: $2,809.23 to $3,019.27 Bi-Weekly
Employment Type: Full-time
Location: Vaughan, Canada

• Candidates working in this post are appointed to monitor and review corporate capital projects’ work in progress to ensure contracted services comply with Capital Contract documents, predetermined requirements, and project priorities/phases.
• They’re also appointed to perform required follow-up which may include coordinating meetings with staff to gather information, resolve issues, and expedite work and achievement of objectives.
• Candidates are appointed to prepare construction and financial status reports to Senior Management for inclusion in Council meeting reports
• They are also appointed to maintain procedures to ensure projects are tracked and information is current and maintain files on the same.
• Candidates are appointed to monitor and track corporate capital accounts and assist project managers to ensure funds are available.
• Candidates are appointed to respond to inquiries or resolve complaints from external businesses and staff regarding capital projects.
• They’re also appointed to liaise with staff and other departments, contractors etc. regarding capital projects.

Job requirement

• Candidates must attain a dedicated Community College Diploma in Business Administration or a suitable equivalent to be eligible for this post.
• Candidates must attain a minimum of 4 years’ experience in a financial project management environment.
• They must have a working knowledge of personal computer applications and be proficient in Microsoft Office Suite.
• Candidates must attain excellent organizational, arithmetic, verbal, and written communication skills. Ability to deal courteously and effectively with the public, staff, consultants, builders, developers, and contractors.
• They must possess a valid Ontario “G” Driver’s License, in good standing, with access to a reliable vehicle for corporate use.
• They must attain the ability to work outside regular working hours, as required.

Work setting

• Candidates are appointed to prepare purchase orders and process invoiced progress payments ensuring timely processing.