Team Lead, Administration

Axium Infrastructure Inc.; Montreal (administrative region); On-site; CAD 65,000 - 92,000; Full time

Benefits offered by this job

Insurance

Pension plan

Flexible hours

Work from home (up to 2 days/week)

Public transportation reimbursement

Wellness program

Job summary

Axium Infrastructure Inc. in Montreal is seeking a Team Lead to supervise the administrative team across Montreal and New York, optimize processes and support senior management with a proactive, service‑oriented approach.

You will oversee offices management (leases, suppliers, budgets), manage the corporate travel program and expense accounts, coordinate signatures, and lead projects to enhance efficiency, while maintaining discretion and professionalism in a bilingual environment across Canada,

Qualifications

• Hold a college or university diploma in administration, management, office administration, or any equivalent combination of training and experience.
• Have at least seven (7) years of relevant administrative experience, including 2 years of experience supervising teams and supporting senior management.
• Experience in managing offices, suppliers, budgets and corporate travel (an asset).

Responsibilities

• Supervise the administrative team divided between Montreal and New York, coordinate priorities and ensure consistent service delivery.
• Manage absences, replacements, leave requests and business continuity.
• Define objectives, conduct performance evaluations and support the development of team members.
• Provide administrative support to selected senior management, including the management of travel, expense accounts and ad hoc requests.
• Rotate the management of the signatures box and follow up on requests.
• Manage the corporate travel program, including supplier relations, negotiation of fare agreements, employee support and optimization of practices and processes.
• Participate in various administrative projects and assume any other related responsibilities.
• Ensure the management of offices, including leases, suppliers, maintenance, fit-out projects and the associated construction work.
• Prepare and monitor office-related budgets.
• Maintain effective relationships with owners, suppliers and partners, negotiate renewals and follow up on contractual commitments.

Skills

Leadership

Team supervision

Organizational skills

Budget management

Vendor management

Travel management

Discretion

Microsoft 365

Bilingual FR/EN

Education

College or university diploma in administration or related field

Tools

Microsoft 365

SAP Concur

Job description

Founded in 2009, Axium Infrastructure is an independent employee-owned fund manager dedicated to investing in the infrastructure sector. With over 125 employees, the firm benefits from the extensive infrastructure backgrounds of its team of professionals who have gained, over their career, significant experience acquiring, developing, financing, operating, and managing infrastructure assets. Axium’s investment strategy focuses on core infrastructure assets with an active approach to operations and asset management and integration of strong environmental, social and governance (‘ESG’) principles. Over the years, the firm has built a diversified portfolio of over 300 assets and today has over C$14.1 billion of assets under management.

Axium Infrastructure offers a dynamic, respectful, and collaborative work environment in its offices located in the core of the financial districts of Montreal, Toronto, Vancouver, New York and London. The firm also strongly believes in upholding ESG principles and is focused on providing employees a sustainability-oriented workplace. A full benefit package is offered to permanent employees: insurance, pension plan, flexible hours, work from home (up to 2 days a week), reimbursement of monthly public transportation passes, physical activity program and much more!

Reporting to the Manager, Administration, the Team Lead plays a central role at the intersection of administrative functions and executive support. This person provides leadership to the administrative team, optimizes processes and ensures the delivery of exemplary service.

KEY RESPONSIBILITIES

Team Supervision

• Supervise the administrative team divided between Montreal and New York, coordinate priorities and ensure consistent service delivery;
• Manage absences, replacements, leave requests and business continuity;
• Define objectives, conduct performance evaluations and support the development of team members.

Administrative and management support

• Provide administrative support to selected senior management, including the management of travel, expense accounts and ad hoc requests;
• Rotate the management of the signatures box and follow up on requests;
• Manage the corporate travel program, including supplier relations, negotiation of fare agreements, employee support and optimization of practices and processes;
• Participate in various administrative projects and assume any other related responsibilities.

Offices management

• Ensure the management of offices, including leases, suppliers, maintenance, fit-out projects and the associated construction work;
• Prepare and monitor office-related budgets;
• Maintain effective relationships with owners, suppliers and partners, negotiate renewals and follow up on contractual commitments.

PROFESSIONAL REQUIREMENTS

• Hold a college or university diploma in administration, management, office administration, or any equivalent combination of training and experience;
• Have at least seven (7) years of relevant administrative experience, including 2 years of experience supervising teams and supporting senior management;
• Experience in managing offices, suppliers, budgets and corporate travel (an asset).

KNOWLEDGE AND SKILLS

• Mobilizing leadership, judgment, tact and ability to support a multi-site team;
• Strong organizational skills, rigor, autonomy and excellent priority management;
• Service orientation, proactive approach and ability to resolve complex situations;
• Discretion, professionalism and ease in handling confidential information;
• Skills in negotiation, supplier management, budget monitoring and continuous improvement;
• Excellent customer service skills and collaborative approach;
• Proficiency in Microsoft 365 applications (Excel, Word, Teams, Outlook, SharePoint, Power Point);
• Knowledge of SAP Concur is a strong asset;
• Comfortable in a growing company;
• Bilingual in both spoken and written French and English, in order to interact daily with colleagues in offices outside Quebec as well as with external partners across Canada, the United States, and internationally.