Executive Assistant – Executive Management

Champlain Bridges Incorporated (the Corporation); Longueuil; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible hours

Hybrid schedules: 3 days in office, 2;

15 vacation days after one year

15 sick leave days

5 personal days

Professional development opportunities

Transit pass reimbursement or parking

Electric vehicle charging stations

Job summary

Jacques Cartier and Champlain Bridges Incorporated (JCCBI) seeks an Executive Assistant to support the ExecutiveManagement team in coordinating meetings, handling confidential files, and digitizing records. You will ensure seamless administration for projects and communications with senior leaders and internal/external stakeholders.

The role requires a college diploma and at least 10 years of senior‑level support experience, with strong MS 365 skills and bilingual French/English proficiency.

Qualifications

• College diploma in secretarial studies, office automation, or related field.
• Minimum 10 years of experience supporting senior management.
• Excellent written and verbal French and English communication.
• Proficient with Microsoft365 apps and SharePoint understanding.
• Experience with SAP Business ByDesign or ERP systems.

Responsibilities

• Coordinate meetings and manage logistics, deadlines, and follow‑ups.
• Act as a backup for the ExecutiveAssistanttoCEO during absences.
• Handle confidential information with discretion.
• Manage documents and records, including digitization and filing.
• Migrate files to digital formats and maintain classification plans.
• Secretarial support for weekly Executive Committee meetings.
• Draft, format, and circulate memoranda, reports, and minutes.
• Process requisitions, expense reports, and purchase orders.

Skills

Microsoft 365

Word

Excel

PowerPoint

Outlook

Teams

SharePoint

Bilingual French/English

Education

College diploma in secretarial studies or related

Tools

SAP Business ByDesign

ConsignO

DocuSign

Adobe Acrobat Sign

Job description

September 16, 2026

• Non-unionized position, temporary (12 months)
• Full time - 37.5 h/week

The Jacques Cartier and Champlain Bridges Incorporated (JCCBI) is looking to expand its team to oversee the management, repair and maintenance of Québec’s road-traffic and active-mobility infrastructure.

Our community

JCCBI is a cohesive team with a united voice that connects through cooperation and a culture of mutual support and innovation to achieve its goals. Choosing a career at JCCBI means joining a network of experts who innovate and uphold the sustainability of Québec’s iconic infrastructure. The goal of JCCBI’s team is also to create connections that join one side of the Island to the other, promote human and economic activity in Québec, and help JCCBI experts converge their talents.

The benefits of working at JCCBI

JCCBI is a Crown corporation that provides excellent benefits, a work-life balance, and professional development opportunities. JCCBI is committed to workplace equity, diversity and well-being and organizes social and community activities for its community. Here are just a few of these benefits:

• Flexible hours;
• Hybrid schedules: 3 days a week in the office and 2 days of remote work;
• 15 vacation days (after one year of service), 15 sick leave days, and 5 paid personal days;
• Reimbursement of sports activity fees;
• Continuing education program;
• Referral program;
• Partial reimbursement of monthly public transit pass or free parking;
• For electric vehicles, charging stations are available at preferential rates;
• Longueuil’s offices near the Longueuil–Université-de-Sherbrooke metro station;

Your Mandate

We are seeking an ExecutiveAssistant to join the ExecutiveManagement team and contribute to its mission of ensuring user mobility, safety, and the long-term sustainability of infrastructures through systemic management based on a sustainable development approach.

Reporting to the ChiefExecutiveOfficer and working jointly with the ExecutiveAssistanttoCEO and the Corporation’s administrative assistants, you will provide thorough, confidential, and proactive administrative support for the ExecutiveManagement team. You will also provide the CorporateSecretary with administrative support regarding certain tasks surrounding the creation and monitoring of structuring projects, among other things. You will help manage the tasks, priorities, and activities performed by the ExecutiveManagement team through regular interaction with senior management, along with all personnel members.

• Coordinate meetings and provide follow-up support regarding special tasks and projects by managing meeting notices, logistics, document preparation and follow-ups, along with all necessary measures, in accordance with all deadlines;
• Serve as a functional replacement for the ExecutiveAssistanttoCEO in the event of their absence;
• Handle confidential or sensitive files and information with discretion;
• Help administer the ExecutiveManagement’s documents and records through filing, updating and digitization activities according to the classification plan;
• Help migrate files to digital formats;
• Coordinate weekly meetings for the ExecutiveCommittee and act as secretary during those meetings;
• Collaborate with various internal and external stakeholders when drafting, preparing, and formatting memoranda, documents, reports, meeting minutes, requests, and correspondences;
• Prepare and conduct follow-up activities regarding requisitions, expense reports and purchase orders.

Experience and education

• College diploma in secretarial studies, office automation, administration, or any relevant combination of education, training, and experience;
• Minimum of 10years relevant experience in a similar position supporting senior management;
• Excellent proficiency with Microsoft365 productivity and collaboration tools, including Word, Excel, PowerPoint, Outlook, and Teams, along with a good understanding of SharePoint;
• Familiarity with electronic signature platforms, including ConsignO, DocuSign, or AdobeAcrobatSign;
• Experience with SAPBusinessByDesign or any finance-oriented enterprise resource planning(ERP) system;
• Excellent written and verbal communication in both French and English.

Assets

• Knowledge of generative AI tools such as Copilot and “prompt engineering”.
• Integrity, discretion and professionalism when handling confidential information;
• Positive leadership in line with the organization’s values, which include teamwork, transparency, rigour, innovation, and commitment;
• Excellent communication and collaboration skills;
• Initiative, independence, and a proactive approach;
• Excellent adaptability and ease when working within a formal and constantly evolving environment; able to interact with stakeholders at every organizational level;
• Excellent understanding of administrative processes and a strong ability to analyze, synthesize, and organize information;
• Able to effectively manage multiple priorities, deadlines, and tasks.

Bridge your career. Take the first step to become an essential part of our community.

JCCBI is an equal opportunity employer. We encourage applications from First Nations people, women, racialized people, and people with disabilities. Our offices are also accessible for people with disabilities or functional limitations.