Team Administrator (Part-Time, Ongoing Contract)

Thames-Valley-Family-Health-Team-2; Strathroy; On-site; CAD 28,000 - 36,000; Part time

Job summary

Thames Valley Family Health Team in Strathroy, Ontario is seeking a part-time Team Administrator to support inter-professional healthcare providers across designated sites. The role starts with 22.5 hours per week and requires strong administrative skills in a healthcare setting.

The successful candidate will manage scheduling, document preparation, and coordination for meetings, while maintaining confidentiality and providing excellent customer service to diverse communities.

Qualifications

• Post-secondary diploma in medical office or business administration.
• Experience in healthcare settings preferred.
• Proficient in MS Office and EMR systems.

Responsibilities

• Provide support to inter-professional healthcare providers at designated sites.
• Coordinate and communicate information for meetings and events; take minutes.
• Assist with administration, scheduling, and data entry while maintaining confidentiality.

Skills

Interpersonal skills

Written and verbal communication

Minute-taking

VoIP systems

Education

Post-secondary diploma in medical office or business administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

EMR system

Job description

Team Administrator (Part-Time, Ongoing Contract)

We are GROWING and have new positions available to expand our Primary Care Action Teams. Thames Valley Family Health Team is looking for a Team Administrator. This position will initially start in Strathroy, Ontario working 22.5 hours per week. The Thames Valley Family Health Team is one of the largest Family Health Teams (FHT) in Ontario. Currently, with more than 125 physicians across 21 sites within London/Middlesex, Oxford and Elgin counties, the Thames Valley Family Health Team is committed to providing comprehensive, collaborative primary health care.

The Team Administrator provides support to the inter-professional healthcare providers (IHP’s) at designated sites within the Thames Valley Family Health Team (TVFHT).

Requirements:

• Post Secondary school diploma or education in medical office or business administration
• Administrative experience within a healthcare setting
• Proficient skills in Microsoft Office applications, specifically: Word, Power Point, Excel, and Outlook, as well as working with an EMR, and internet research skills
• Access to reliable transportation and willingness to travel to London and surrounding areas

Skills/Abilities:

• An understanding of the Ministry of Health & Family Health Team philosophy
• Ability to work with diverse communities with respect, sensitivity, creativity, innovation, cultural understanding, and non-judgement
• Excellent interpersonal skills and experience working with an IHP team
• Well-developed communication skills, both written and verbal
• Ability to work independently with minimal supervision
• Experience using VoIP telephone systems
• Ability to coordinate and communicate information and documentation for various meetings and events, as well as minute-taking skills
• Ability to work in a demanding environment while maintaining confidentiality and integrity
• Ability to research and compile relevant information for inclusion in reports
• Excellent critical thinking skills with the ability anticipate and respond to the administrative needs of the leadership and the health care team
• Strong administrative skills in supporting group programming

While we thank all applicants, only those under consideration will be contacted for an interview.

Thames Valley Family Health Team is an Equal Opportunity employer that is committed to an inclusive, safe, accessible, diverse, and respectful environment for all that is free of discrimination and harassment. We encourage and welcome all applicants including, but not limited to a broad range of cultural, national, and ethnic origins, racial, religious, gender identities and expression, as well as people of all ages, marital/family status, and those with disabilities to apply. Please contact [e-mail] if you require assistance with an accommodation.