Executive Assistant (Family Health Team)

Carefirst Seniors & Community Services Association; Toronto; On-site; CAD 48,000 - 60,000; Full time

Benefits offered by this job

Extended Health Care

HOOPP

Training and Education Subsidy

Job summary

Carefirst Family Health Team in Toronto seeks a full-time Executive Assistant to support Senior Management and a multidisciplinary team delivering community-based primary care. You will prepare executive documents, coordinate meetings, and maintain strong communications with internal and external stakeholders.

The role requires a Bachelor’s degree, excellent writing and interpersonal skills, and the ability to handle sensitive information with discretion in a fast-paced environment.

Qualifications

• Bachelor degree in Business Administration or a related field.
• Superior writing and communication skills.
• Ability to maintain sensitive information with high ethics and confidentiality.
• Ability to work independently and collaboratively within a fast-paced environment.
• Fluent in English and a second language (e.g., Cantonese or Mandarin) is an asset.
• Valid vulnerable sector police record check completed within one year.
• Extended Health Care, HOOPP, Training and Education Subsidy.

Responsibilities

• Prepare executive documents, Ministry reports and funding proposals in support of Senior Management.
• Establish and maintain rapport with Board of Directors, its Committee and other organizations.
• Assist in quality assurance activities, such as Accreditation and Quality Improvement Plan.
• Assist in developing the FHT's programs and services in accordance with directions, strategies, policies and principles established by the Board of Directors and its Committee.
• Coordinate meetings with internal and external stakeholders.
• Create and develop administrative documents as required.

Skills

Superior writing

Communication

Fluent English

Time management

Education

Bachelor degree in Business Administration or related field

Job description

Executive Assistant (Family Health Team)

Permanent Full Time Admin/Support Staff Toronto, ON, CA

Salary Range: $48,000.00 To $60,000.00 Annually

The Carefirst Family Health Team (FHT) is seeking full-time permanent Executive Assistant to join our innovative, interdisciplinary team dedicated to delivering high-quality, community-based care.

About Us

Carefirst FHT is committed to delivering exceptional, comprehensive primary care through a collaborative, team-based model that includes family physicians, nurse practitioners, nurses, social workers, service navigators, dieticians, physiotherapists, and medical receptionists. We have a robust Chronic Disease Management and Prevention program, including a Diabetes Education Program, and are actively involved in many of the Ontario Health Team’s primary care initiatives.

Our “Hub & Spoke Model” and strong community partnerships ensure coordinated, high-quality, patient ‑ centred care across the continuum. We work closely with Carefirst Seniors & Community Services Association to provide truly integrated services.

• Ontario Health atHome (formerly Home and Community Care Support Services)
• MINT Memory Clinic
• Ontario Structured Psychotherapy (OSP) Program
• Specialist Clinics: psychiatry, cardiology, endocrinology, optometry, geriatric medicine, gynecology, chiropody, rheumatology, physiotherapy, and audiology

Clinic Locations

We currently operate five well-established clinics across Scarborough, Markham, Richmond Hill, and Stouffville and continue to expand in Markham to support continued growth and community needs.

Current clinic locations:

• 300 Silver Star Blvd, Scarborough (Midland / McNicoll)
• 360 Highway 7 East, Richmond Hill (Highway 7 / Chalmers Rd)

Upcoming new clinic locations:

Employees will be assigned to a location that aligns with the operation needs , with occasional rotation to support clinic operations.

We are currently seeking a Executive Assistant to fill a new position at our Family Health Team.

Terms: Full Time Permanent

Pay range: $48,000 - $60,000 annually

Responsibilities:

• Prepare executive documents, Ministry reports and funding proposals in support of Senior Management
• Establish and maintain rapport with Board of Directors, its Committee and other organizations
• Assist in quality assurance activities, such as Accreditation and Quality Improvement Plan
• Assist in developing the FHT's programs and services in accordance with the directions, strategies, policies and principles established by the Board of Directors and its Committee
• Coordinate meetings with internal and external stakeholders
• Create and develop administrative documents as required

Requirements:

• Bachelor degree in Business Administration or a related field
• Superior writing and communication skills
• Ability to maintain sensitive information and exhibit tact, diplomacy, and good judgment, with high standards of ethics and confidentiality
• Ability to work independently and collaboratively within a fast-paced environment
• Organization and time management skills; ability to prioritize tasks
• Fluent in English and a second language that reflects the community served, such as Cantonese, Mandarin, is an asset
• A valid vulnerable sector police record check completed within one year
• Extended Health Care
• HOOPP
• Training and Education Subsidy

Application Deadline: September 30, 2026

Carefirst is an equal opportunity employer. We are also committed to an environment that is barrier free. If you require accommodation during the hiring process, please inform us in advance to arrange a reasonable and appropriate accommodation.

While we thank all candidates for their interest, only those selected for an interview will be contacted.