Talent & HR Coordinator (Maternity Leave Contract)

P2P; Montreal (administrative region); On-site; CAD 42,000 - 64,000; Full time

Job summary

DRW, a global trading firm, seeks a Talent Acquisition Coordinator in Canada to support interview coordination, candidate communication, and onboarding logistics. You will liaise with recruitment, HR, and business stakeholders to ensure a smooth candidate experience and accurate data in Greenhouse and Workday.

Contract length is 12-18 months. The role manages travel, reimbursements, and onboarding schedules while maintaining confidentiality and data integrity.

Qualifications

• 2-4 years of experience in Talent Acquisition Coordination, HR Operations, or related HR function.
• Strong organizational and multitasking skills with the ability to manage competing priorities in a fast-paced environment.
• Excellent communication and interpersonal skills with a candidate and employee first mindset.
• Experience with HRIS and ATS platforms such as Workday and Greenhouse.
• Attention to detail and a commitment to maintaining data accuracy and confidentiality.

Responsibilities

• Coordinate interviews across teams, departments and locations for a seamless candidate experience.
• Serve as main contact for candidates, recruiters, hiring managers, and vendors through the interview process.
• Manage interview logistics for virtual and onsite interviews, including assessments and projects.
• Monitor schedules and resolve conflicts or changes efficiently.
• Support onboarding logistics and new hire orientation to ensure a positive experience.

Skills

Talent Acquisition

HR Operations

Communication

HRIS & ATS

Excel

Tools

Greenhouse

Workday

Job description

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

Working closely with Recruitment, HR and business stakeholders, you will coordinate hiring activities and support day to day HR operations. Your attention to detail, organizational skills, and proactive approach will help to ensure a positive experience for both candidates and employees. Please note: Contract length is expected to be 12-18 months.

What You'll Do

• Coordinate and schedule interviews across multiple teams, departments and locations, ensuring a seamless experience for candidates and interviewers.
• Serve as the primary point of contact for candidates, recruiters, hiring managers, and external vendors throughout the interview process.
• Manage interview logistics for both virtual and onsite interviews, including technical assessments, coding interviews, and project-based evaluations.
• Monitor interview schedules and proactively resolve scheduling conflicts or last-minute changes.
• Support candidates during the interview process by providing timely communication, ensuring a positive candidate experience.
• Coordinate candidate travel arrangements and partner with internal travel teams as needed.
• Assist candidates with expense reimbursement processes and provide guidance on required documentation.
• Maintain accurate candidate and requisition data within Greenhouse and Workday.
• Support recruitment events, including Super Days, hiring initiatives, and other talent acquisition programs.
• Assist with special projects, process improvements, recruiting operations, and reporting initiatives.

Onboarding & Employee Experience

• Partner with cross-functional teams including HR Operations, Compliance, Technology, and Workplace to coordinate onboarding logistics as needed.
• Coordinate weekly orientation schedules and invitations.
• Deliver new hire orientation sessions, introducing employees to company culture, policies, programs, and benefits.
• Act as a trusted resource for new hires, helping them to navigate their transition into DRW and ensuring a positive onboarding experience.

HR Operations

• Serve as the first point of contact for employee inquiries relating to HR administration in Canada, including but not limited to benefits, employee data changes and employee documentation. Directing employees to the appropriate HR Center of Excellence as needed.
• Support day-to-day HR transactions as requested.
• Assist with employee offboarding processes such as system access coordination, and logistics.
• Assist in ad hoc reporting requirements as needed.

What We're Looking For

• 2-4 years of experience in Talent Acquisition Coordination, HR Operations, or related HR function.
• Strong organizational and multitasking skills with the ability to manage competing priorities in a fast-paced environment.
• Excellent communication and interpersonal skills with a candidate and employee first mindset.
• Experience working with HRIS and ATS platforms such as Workday and Greenhouse.
• Attention to detail and a commitment to maintaining data accuracy and confidentiality.
• Strong problem-solving skills and the ability to work independently while collaborating effectively across teams.
• Experience supporting onboarding and employee lifecycle processes.
• Proficient in Microsoft Excel and knowledge of basic reporting tools.

For more information about DRW's processing activities and our use of job applicants' data, please view our Privacy Notice at https://drw.com/privacy-notice.

California residents, please review the California Privacy Notice for information about certain legal rights at https://drw.com/california-privacy-notice.

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