Systems & Projects Coordinator

University of Toronto; Toronto; Hybrid; CAD 81,000 - 104,000; Full time

Job summary

University of Toronto’s OISE Registrar's Office Student Experience (ROSE) is seeking a Systems & Projects Coordinator in Toronto. You will help develop system initiatives, manage schedules, translate business needs to technical specs, liaise with IT, and produce analytical reports to support divisional initiatives.

The role requires collaboration with stakeholders, strong Excel/PowerQuery skills, and experience with ROSI/Slate/PowerBI.

Qualifications

• Bachelor’s degree in IT/CS or related field.
• Minimum four years of recent experience with student systems support, data analytics, business analysis, and project management.
• Experience developing project schedules, critical path, timelines, deliverables and reporting.
• Experience collecting data and preparing draft statistical reports and summaries.
• Experience working with stakeholders to implement new or updated systems.
• Strong background in computer technology.
• Excellent communication skills with non-technical stakeholders.
• Advanced knowledge of MS Excel and data querying tools (SQL, Azure Data Studio, MS VS Code, Power Query).
• Advanced knowledge of ROSI, Slate, PowerBI, PowerAutomate, online form tools (MS Forms, JotForms).
• Ability to work well in a team and with minimal supervision.
• Strong interpersonal, meeting facilitation, organization and problem-solving skills.

Responsibilities

• Facilitating design meetings for new system processes and analyzing existing services and processes.
• Researching, analyzing and recommending changes to system features.
• Developing project schedules including milestones, critical path, timelines, deliverables and reporting.
• Providing data to support business cases and analytics for departmental initiatives, including draft statistical reports.
• Liaising with IT and stakeholders to translate requirements into technical specifications and collaborating on cost estimates.
• Evaluating new technologies or processes to determine enhancement requirements.
• Preparing draft statistical reports and summaries from data collected.
• Developing and revising business methods to support administrative workflow and objectives.

Skills

MS Excel

SQL

Verbal and written communication

Team collaboration

Attention to detail

Problem solving

Project coordination

Education

Bachelor's Degree in Information Technology, Computer Science or related area

Tools

ROSI

Slate

PowerBI

PowerAutomate

MS Forms

JotForms

Online form tools

Job description

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Date Posted: 09/04/2026
Req ID: 50095
Faculty/Division: OISE
Department: Registrar's Office Student Experience
Campus:St. George (Downtown Toronto)
Position Number: 00049730
Existing Vacancy: Yes

Description:

About us:

OISE is recognized as a global leader in graduate programs in teaching and learning, teacher education, and education research. OISE's hub, the Registrar's Office and Student Experience (ROSE), is often the first and last point-of-contact with students. We attract, admit, engage, guide, serve and support a broad range of diverse constituents removing barriers and obstacles to facilitate a positive experience for all students. We aim to deliver student-centred, community focused, seamless and integrated services to future and current students, graduates, faculty and staff in an environment of mutual respect that promotes student satisfaction, engagement and success. Through collaborative partnerships, ourgoal is to promote equitable access to academic,financial, personal/professional development programs and services beneficial to student success. We aspire to proactively pursue innovation in all services, processes and clear/transparent communications and to provide an environment that will assist in attracting, supporting and engaging students. We work together to make the ROSE a great place to work, learn and grow.

Your opportunity:

Under the supervision of the Associate Registrar, Academic Scheduling & Systems, the Systems & Projects Coordinator assists with the development of systems initiatives, including developing project schedules, critical path, timelines, deliverables, and reporting. The incumbent keeps senior staff apprised of impending deadlines, concerns or setbacks and recommends approaches to mitigating risk. The incumbent facilitates design meetings for new system processes and analyzes existing service and process procedures as well as recommends changes to the same. Liaising with IT consultants/developers and stakeholders, the incumbent translates business requirements into technical specifications. The incumbent analyzes and writes program scripts to extract, reformat and analyzedata and prepares draft statistical reports and summaries from data collected. The incumbent provides advice and data to support the development of business cases, and analytics for divisional initiatives. The incumbent also analyzes the integrity of highly complex system problems and/or implications of any new or changed procedures or technology. Evaluating new technologies or new and modified business processes to determine enhancement requirements are also key to this role. The incumbent develops and revises business methods that support administrative workflow and objectives. Planning the implementation of new business processes and systems and serving as a resource on specific issues to a group of specialists is also fundamental to this role. In particular, the incumbent will support ROSE in its use of Slate, ROSI, online form tools and other recruitment, admissions, registration and student experience systems. The incumbent plans and implements continuing or ad hoc faculty-level projects as may occur from time to time on behalf of the Registrar & Senior Director, Student Experience and in coordination with OISE departments.
The Coordinator serves as back-up to the Associate Registrar, Systems and Academic Scheduling, as needed.

Your responsibilities will include:

• Facilitating design meetings for new system processes and analyzes existing services and processes.
• Researching, analyzing and recommending potential changes to system features.
• Developing project schedules including milestones, critical path, timelines, deliverables and reporting.
• Providing advice and data to support the development of business cases and analytics for departmental initiatives including preparing draft statistical reports and summaries from data collected.
• Liaising with IT and stakeholders to translate business requirements into technical specifications and collaborating on cost estimates.
• Evaluating new technologies or new/modified business processes to determine enhancement requirements.
• Preparing draft statistical reports and summaries from data collected.
• Developing and revising business methods that support administrative workflow and objectives.

Essential Qualifications:

• Bachelor's Degree in Information Technology Computer Science or related area.
• Minimum four years of recent and relevant experience with student systems support, data analytics, business analysis, and project management.
• Experience developing project schedules, critical path, timelines, deliverables, and reporting.
• Experience collecting data and preparing draft statistical reports and summaries.
• Experience working with stakeholders to implement new or updated systems.
• Solid background in computer technology.
• Excellent verbal and written communication skills and ability to communicate effectively with non-technical stakeholders.
• Advanced knowledge of MS Excel and data querying tools (e.g., SQL, Azure Data Studio, MS Visual Studio Code, Power Query).
• Advanced knowledge of ROSI, Slate, PowerBI, PowerAutomate, Online form tools (MS Forms, JotForms, etc.).
• Ability to work well as a team member and ability to work with minimal supervision.
• Excellent interpersonal and meeting facilitation skills with the ability to work effectively with a wide range of stakeholders to gather requirements, track action items and problem-solve issues.
• Excellent organizational and problem-solving skills; prioritization and multi-tasking skills.
• Highly developed attention to detail.
• Business analysis skills.

Assets (Nonessential):

• Ability and inclination to keep technical skills up to date and relevant.
• Ability to learn quickly from reference materials and online help facilities.
• Project Management Professional (PMP) certification considered an asset.

To be successful in this role you will be:

• Adaptable
• Motivated self-learner
• Multi-tasker
• Organized

Closing Date: 09/16/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Information Technology (IT)
Recruiter: Jennifer Tucker

Job descriptions are available upon request for internal applicants.

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please [e-mail] .