Examinations Assistant

University of Toronto; Toronto; On-site; CAD 68,000 - 87,000; Full time

Job summary

University of Toronto Scarborough is seeking an examinations coordinator to manage exam logistics, scheduling, and deferral processes. You will coordinate with invigilators, verify materials, and ensure compliance with policies while supporting student services.

The role requires a Bachelor’s degree, strong organizational and communication skills, and the ability to work independently and in a team. Hybrid work arrangements are available.

Qualifications

• Excellent verbal and written communications abilities.
• Interpersonal and problem-solving skills.
• Strong time management and ability to handle multiple deadlines.

Responsibilities

• Coordinating the receipt and storage of all examinations and related materials
• Verifying the accuracy and completeness of information
• Tracking and monitoring the distribution and return of examinations
• Processing student requests for exam re-reads, review and photocopies
• Creating a master list of students writing deferred examinations
• Resolving issues within the scope of the role and escalating problems as required
• Scheduling exam invigilators for tests and exams, including deferred and conflict exams, and creating seating plans for deferred exams

Education

Bachelor's Degree

Tools

Infosilem

eService

Course Information System

Job description

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Date Posted: 08/24/2026
Req ID: 49906
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Ofc of the Registrar
Campus:University of Toronto Scarborough (UTSC)
Position Number: 00057701
Existing Vacancy: Yes

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.
The Office of the Registrar is responsible for student recruitment and admissions, direct and online service to current students, including registration, financial aid, scholarships, academic assessments, graduation and petitions. It also provides course scheduling, administration of tests and exams, enrolment data analysis and business intelligence.
It is the vision of the Office of the Registrar to connect every student to success by providing excellent service and support to students, faculty, staff and the broader community. Members of the Office of the Registrar team value accountability, inclusivity, community and leadership and take pride in work that is student-focused and meaningful.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Working under the supervision of the Examinations Coordinator, you will coordinate the administration of examinations and deferred examinations for students registered with the University of Toronto. You will accomplish this by acting as the first point of contact for general enquiries, identifying and resolving individual examination conflicts, conducting preliminary analysis of exam space requirements, liaising with contacts to obtain exams and related materials, gathering information for test/examination packages, scheduling invigilators, keeping well-informed on University programs, policies and procedures, and serving as a resource to others by providing (non-supervisory) job-related guidance.

Your responsibilities will include:

• Coordinating the receipt and storage of all examinations and related materials
• Verifying the accuracy and completeness of information
• Tracking and monitoring the distribution and return of examinations
• Processing student requests for exam re-reads, review and photocopies
• Creating a master list of students writing deferred examinations
• Resolving issues within the scope of the role and escalating problems as required
• Scheduling exam invigilators for tests and exams, including deferred exams and conflict exams, and creating seating plan for deferred exams

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum two (2) years of related work experience in a responsible administrative support role, including work experience scheduling and coordinating tests and exams, in a post-secondary or similar environment.
• Excellent computer skills with Word, Excel, database management systems (e.g., Infosilem, eService, Course Information System).
• Excellent verbal and written communications, interpersonal, and problem-solving skills.
• Ability to read, retain, understand, and adhere to information, regulations, and guidelines.
• Strong time management skills with demonstrated ability to effectively and efficiently handle multiple tasks and competing priorities.
• Demonstrated experience working with multiple deadlines and competing priorities is required.
• Demonstrated accuracy and attention to detail.
• Tact, discretion, sensitivity to confidential matters.
• Ability to work effectively both independently and within a team environment.
• Follows rules and procedural processes and maintain confidentiality related to Freedom of Information and Protection of Privacy Act (FIPPA).
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience with coding, developing Power BI dashboards, and creating automated workflows using Microsoft Power Automate is considered a strong asset

To be successful in this role you will be:

• Accountable
• Multi-tasker
• Organized

Notes:

• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto'sAlternative Work Arrangements Guideline .

Closing Date: 09/08/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Recruiter: UTSC HR

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please [e-mail] .