Administrative and Communications Assistant

University of Toronto; Toronto; On-site; CAD 68,000 - 87,000; Part time

Job summary

The University of Toronto, Faculty of Arts & Science, invites applications for an Administrative and Communications Assistant at the Institute on Municipal Finance and Governance (IMFG) housed in the School of Cities.

In this 12-month, 80% FTE position, you will coordinate editing, design, and release of publications, manage website content (WordPress), maintain social channels (LinkedIn), support newsletters, events, fellowships, and day-to-day operations.

Qualifications

• Advanced College Diploma (3 years) in public administration, communications, business or related field.
• Minimum three years of related experience in administrative, communications, and program coordination roles.
• Experience editing and proofreading long‑form publications.
• Experience maintaining websites (WordPress) and social media platforms (LinkedIn).
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience coordinating events or supporting program delivery.
• Advanced proficiency with design tools (Adobe Creative Suite and Canva).
• Experience with financial administration processes.
• Excellent written and verbal communication skills.
• Highly organized and process‑oriented.
• Proactive and able to work independently.

Responsibilities

• Coordinate editing, design, and release of IMFG publications.
• Maintain IMFG website content and administer social media platforms.
• Develop and distribute newsletters and other communications materials.
• Track media citations and communications performance metrics.
• Plan and deliver IMFG events including logistics and promotion.
• Coordinate fellowship program applications and reporting.
• Assist with financial administration tasks and general operations.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Independent and proactive

Social media management

Newsletter production

Education

Advanced College Diploma (3 years) in public administration, communications, business

Bachelor’s degree in public administration, communications, business

Tools

Word

Excel

PowerPoint

WordPress

Adobe Creative Suite

Canva

LinkedIn

Job description

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Administrative and Communications Assistant

Date Posted: 08/27/2026
Req ID: 50019
Faculty/Division: Faculty of Arts & Science
Department: School of Cities
Campus:St. George (Downtown Toronto)
Position Number: 00037374
Existing Vacancy: Yes

Description:

About us

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity

Housed at the School of Cities, the Institute on Municipal Finance and Governance (IMFG) is a leading academic and policy research hub focused on municipal finance, governance, and public policy in Canada and internationally. IMFG produces research, convenes events, and supports knowledge exchange to inform decision‑making in cities and regions.

Under the supervision of the IMFG Director and in close collaboration with the Institute Manager, IMFG is seeking an organized and detail‑oriented Administrative and Communications Assistant to support the Institute’s core operations. This position plays a central role in ensuring the smooth delivery of IMFG’s publications, events, fellowship programs, communications, and day‑to‑day administrative functions.

The role is responsible for coordinating the editing, design, and release of IMFG publications, working closely with authors, editors, and designers to ensure timely, accurate, and high‑quality outputs. It maintains publication schedules, formatting and dissemination of the publication. In addition, the position ensures the IMFG’s website content is updated and administers the Institute’s social media platforms, including content creation, scheduling, and audience engagement.

The Administrative and Communications Assistant will support the development and distribution of newsletters and other communications materials, while tracking and reporting on media citations and communications performance metrics. The role further supports the planning and delivery of IMFG events such as seminars, workshops, and conferences by coordinating logistics including scheduling, registration, venue arrangements, catering, materials preparation, event promotion, and post‑event follow‑up.

In addition, the role supports the administration of IMFG fellowship programs by coordinating application processes, communicating with fellows, maintaining program records, and assisting with reporting and evaluation. The position also assists the Institute Manager with financial administration tasks, including expense tracking & invoicing, and provides general administrative support to ensure smooth and efficient day‑to‑day operations.

Your responsibilities will include

• Determining logistical details and activities for events and/or programming
• Disseminating promotional and outreach materials to internal and external stakeholders
• Proofreading and fact‑checking content
• Maintaining information on digital platforms
• Creating and maintaining presence on social media platforms
• Producing promotional and outreach materials
• Creating and editing documents

Essential Qualifications

• Advanced College Diploma (3 years) in public administration, communications, business, or a related field or acceptable combination of equivalent experience.
• Minimum three (3) years of related experience in administrative, communications, and program coordination roles
• Demonstrated strong organizational skills and attention to detail with the ability to manage competing priorities in a fast‑paced environment
• Experience editing and proofreading long‑form publications
• Experience maintaining websites (WordPress), social media platforms (LinkedIn), and digital communications tools
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint) to support administrative support needs
• Experience coordinating events or supporting program delivery
• Demonstrated advanced proficiency with industry‑standard design tools, including Adobe Creative Suite and Canva.
• Experience with financial administration processes
• Excellent written and verbal communication skills
• Highly organized and process‑oriented
• Proactive and able to work independently

Assets (Nonessential)

• Bachelor’s degree in public administration, communications, business, or a related field
• Experience in municipal policy, governance, or public sector issues is an asset

To be successful in this role you will be

• Cooperative
• Multi‑tasker
• Organized
• ResponsibleTeam player

NOTE: This is a 12‑month term position at 80% FTE (part‑time).

Closing Date: 09/13/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Term
Schedule: Part‑Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please [e-mail] .