Administrative Coordinator

University of Toronto; Toronto; Hybrid; CAD 68,000 - 87,000; Full time

Job summary

The University of Toronto, Temerty Faculty of Medicine, invites applications for an Administrative Coordinator in the MD Program. You will be the first point of contact for learners, staff and education leaders, providing proactive support to ensure smooth operation of the Office.

Responsibilities include managing calendars, organizing events, drafting communications, and supporting report creation with strong organizational and interpersonal skills.

Qualifications

• 3+ years of relevant administrative experience in an academic and/or health care setting
• Front-line customer service experience including screening inquiries and scheduling appointments
• Experience drafting correspondence and coordinating events (in-person/virtual)

Responsibilities

• Act as first point of contact for learners, education leaders, staff and stakeholders
• Coordinate calendars, events and meetings; prepare agendas and minutes
• Draft routine documents and communications; support reports and resources

Skills

Front-line customer service

Microsoft Office

Event coordination

Data reporting

Content management systems

Interpersonal communication

Team collaboration

Education

Advanced College Diploma

Tools

SharePoint

Adobe Acrobat

Survey software

Job description

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Date Posted: 09/04/2026
Req ID: 50092
Faculty/Division: Temerty Faculty of Medicine
Department: Office of the Associate Dean, MD Program
Campus:St. George (Downtown Toronto)
Position Number: 00043286
Existing Vacancy: Yes

Description

About us

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity

The MD Program trains the next generation of doctors by delivering a comprehensive learning experience to our students. We have been at the forefront of medical education innovation and scholarship, as well as life-changing health research and innovation, since we were established in 1843. Thanks to the contributions made by our faculty and staff, we are consistently recognized as the top medical school in Canada, and among the best in the world.

As Administrative Coordinator, you will support the Office of the Associate Dean, MD Program by acting as the first point of contact for learners, education leaders, staff and other stakeholders. You will provide administrative support by managing calendars, organizing and supporting events and meetings, drafting a range of communications, and supporting the creation of reports and other resources. You will draw upon your superior organizational, interpersonal and anticipatory skills to provide proactive support and ensure the effective and efficient operation of the Office.

Your responsibilities will include

• Acting as the first point of contact for general enquiries
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Coordinating meeting schedules, agendas, materials, action and follow-up items, including resolving scheduling conflicts, taking minutes and scheduling committee meetings
• Disseminating program and/or service information, providing detailed information on processes
• Writing routine documents, editing content for style and tone along with editing content for brochures, newsletters, websites; proofreading and fact checking content
• Collating and organizing data for various reports and maintaining information on digital platforms

Essential Qualifications

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three (3) years’ of relevant administrative experience working within an academic and/or health care setting
• Demonstrated front-line customer service experience, including experience serving as first point of contact, screening incoming inquiries and scheduling appointments
• Experience coordinating projects/initiatives and managing priorities
• Experience supporting executive committees and writing professional and accurate minutes
• Experience independently drafting correspondence and communications
• Experience updating and maintaining website content using content management systems
• Experience coordinating events (in person and/or virtual) including arranging catering and handling expenses
• Experience managing data and generating reports
• Experience maintaining and updating administrative processes
• Proficiency using Microsoft Office Applications (Word, PowerPoint, Outlook, Excel, Sharepoint and Copilot), Adobe Acrobat, survey software, as well as the ability to adapt to and learn new technologies
• Demonstrated ability to work with a fluctuating workload and to provide backup to a wide variety of positions within the unit
• Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingness to work cooperatively in a team environment
• Exceptional interpersonal and communication skills, both verbal and written
• Ability to problem solve and deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of quality and accuracy

To be successful in this role you will be

• Approachable
• Organized
• Team player

Closing Date: 09/15/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Dinuka Perera

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please [e-mail] .