Surgical Booking Clerk

Interior Health; Kelowna; On-site; CAD 25,000 - 36,000; Part time

Job summary

Kelowna General Hospital in Kelowna, BC, is seeking a Casual Surgical Booking Clerk to join the team. The role involves coordinating surgical procedures, maintaining waitlists, and communicating with physicians and departments.

Shifts are days, with coverage on short notice as required. Work hours range 0 to 37.5 per week in casual status, with duties including data entry, patient instruction, and generating surgical reports.

Qualifications

• Grade 12 and three years' recent related experience or an equivalent combination of education, training and experience.
• Ability to keyboard at 45 wpm taken within the past 48 months from an accredited institution (non-supervised tests are not accepted)
• Knowledge of medical terminology

Responsibilities

• Receives and processes requests for surgical procedures and coordinates with physicians and their offices.
• Develops and updates surgical waitlists and slates using computerized scheduling systems (PICIS OR Manager, SPR, CWS).
• Edits surgical slate - identifying errors or conflicts, assigning extra cases, adjusting slate, confirms final booking assignments with designated personnel.
• Communicates and collaborates with Admitting, Medical Device Reprocessing, nursing units, anesthetists, surgeons and other departments.
• Instructs patients/family of pre-operative instructions for procedures and pre-admission visits.
• Compiles, maintains and distributes designated surgical usage/surgical statistical data.
• Generates reports relating to surgical bookings and waitlists.
• Clerical duties.
• Performs site/department duties - inputting patient data, transcribing information, arranging tests, and maintaining charts.

Skills

Typing 45 wpm

Medical terminology

Education

Grade 12

Tools

PICIS OR Manager

Surgical Patient Registry (SPR)

Community Wide Scheduling (CWS)

Job description

Position Summary

Kelowna General Hospital has an exciting opportunity for a Casual Surgical Booking Clerk to join their team in Kelowna, B.C.! This position works rotating days, Monday to Friday 07:30 to 15:30. Days off: Sun, Sat, STAT.

How will we help you grow?

Join our clerical team as a casual employee, where you'll enjoy variety, gain valuable experience, and have the chance to grow your career. Work hours range from 0 to 37.5 per week, with shifts available on short notice or pre-scheduled to cover leaves. Many of our team members start in casual roles and transition into permanent positions. Plus, we offer competitive wages, shift premiums, employer-paid training, and an Employee & Family Assistance Program to support you every step of the way.

What Will You Work On?

• Receives and processes requests for surgical procedures and coordinates with physicians and their offices;
• Develops and updates surgical waitlists and slates using computerized surgical scheduling systems - PICIS OR Manager, Surgical Patient Registry (SPR), Community Wide Scheduling (CWS), etc.;
• Edits surgical slate - identifying errors or conflicts, assigning extra cases, adjusting slate, confirms final booking assignments with designated personnel;
• Communicates and collaborates with Admitting, Medical Device Reprocessing, nursing units, anesthetists, surgeons and other departments;
• Instructs patients/family of pre-operative instructions for the surgical procedures, pre admission clinic visits and other appointments;
• Compiles, maintains and distributes designated surgical usage/surgical statistical data;
• Generates a variety of reports relating to surgical bookings and waitlists;
• Clerical duties;
• Performs site/department specific duties - inputting patient data and transcribing information into relevant systems; acting as a communication link for the unit; arranging for patient tests, entering diagnostic requisitions, and receiving results; assembling and maintaining patient charts; maintaining unit supply levels.

Qualfications

Education, Training & Experience:

• Grade 12 and three years' recent related experience or an equivalent combination of education, training and experience.
• Ability to keyboard at 45 wpm taken within the past 48 months from an accredited institution (non-supervised tests are not accepted
• Knowledge of medical terminology