Surgical Booking Clerk

Interior Health Authority; Kelowna; On-site; CAD 42,000 - 56,000; Part time

Benefits offered by this job

Employer-paid training

Employee & Family Assistance Program

Shift premiums

Job summary

Kelowna General Hospital, part of Interior Health Authority, is seeking a Casual Surgical Booking Clerk to join the team in Kelowna, B.C. This role covers rotating days, 07:30 to 15:30, with days off Sun, Sat, STAT.

As part of the clerical team, you’ll gain experience, work variable hours between 0 and 37.5 per week, and support surgical scheduling. The position offers wage competitiveness, shift premiums, and access to employer-paid training and an Employee & Family Assistance Program.

Qualifications

• Valid typing test of 45 wpm within the past 48 months from an accredited institution.
• Proof of completion of a Medical Terminology Course.
• Your Resume indicating three years of recent related experience, or an equivalent combination of education, training and experience.
• A Cover Letter stating your availability to start in a new position and on-call, casual work.

Responsibilities

• Receives and processes requests for surgical procedures and coordinates with physicians and their offices.
• Develops and updates surgical waitlists and slates using computerized scheduling systems.
• Edits surgical slate, identifying errors or conflicts and confirming final bookings.
• Communicates with Admitting, Medical Device Reprocessing, nursing units, anesthetists, surgeons, and other departments.
• Instructs patients/family of pre-operative instructions and scheduling.
• Generates reports related to surgical bookings and waitlists.
• Performs clerical duties and inputs patient data into relevant systems.
• Maintains unit supply levels and related documentation.

Skills

Typing 45 wpm

Medical Terminology

Education

Medical Terminology Course

Job description

Kelowna General Hospital has an exciting opportunity for a Casual Surgical Booking Clerk to join their team in Kelowna, B.C.!

This position works rotating days, Monday to Friday 07:30 to 15:30.

Days off: Sun, Sat, STAT

How will we help you grow?

Join our clerical team as a casual employee, where you’ll enjoy variety, gain valuable experience, and have the chance to grow your career. Work hours range from 0 to 37.5 per week, with shifts available on short notice or pre-scheduled to cover leaves. Many of our team members start in casual roles and transition into permanent positions. Plus, we offer competitive wages, shift premiums, employer-paid training, and an Employee & Family Assistance Program to support you every step of the way.

What Will You Work On?

Requirements

The Surgical Booking Clerk plays a significant role in ensuring that the overall surgical booking requirements are met. Applies critical thinking and uses current knowledge of procedure protocols and computerized systems to schedule and assign patients/procedures to the daily surgical bookings. Duties may include:

• Receives and processes requests for surgical procedures and coordinates with physicians and their offices;
• Develops and updates surgical waitlists and slates using computerized surgical scheduling systems - PICIS OR Manager, Surgical Patient Registry (SPR), Community Wide Scheduling (CWS), etc.;
• Edits surgical slate - identifying errors or conflicts, assigning extra cases, adjusting slate, confirms final booking assignments with designated personnel;
• Communicates and collaborates with Admitting, Medical Device Reprocessing, nursing units, anesthetists, surgeons and other departments;
• Instructs patients/family of pre-operative instructions for the surgical procedures, pre admission clinic visits and other appointments;
• Compiles, maintains and distributes designated surgical usage/surgical statistical data;
• Generates a variety of reports relating to surgical bookings and waitlists;
• Clerical duties;
• Performs site/department specific duties - inputting patient data and transcribing information into relevant systems; acting as a communication link for the unit; arranging for patient tests, entering diagnostic requisitions, and receiving results; assembling and maintaining patient charts; maintaining unit supply levels.

What should your application include?

• Valid 5-minute typing test of 45 wpm taken within the past 48 months from an accredited institution (Non-supervised tests are not accepted).
• Proof of completion of a Medical Terminology Course;
• Your Resume indicating three year’s recent related experience, Or an equivalent combination of education, training and experience;
• A Cover Letter stating your availability to start in a new position and on-call, casual work (i.e. days of the week);

Come join our team and see why we’re one of B.C.’s Top Employers! Explore our extensive benefits, career growth opportunities, and lifestyle in one of the most beautiful and diverse regions of Canada. Ready to love where you live and work?